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HomeMy WebLinkAboutCCM-03-02-98 City of Carmel CARMEL CITY COUNCIL MEETING AGENDA MONDAY, MARCH 2, 1998 --7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 10. 11. 12. INVOCATION PLEDGE OF ALLEGIANCE RECOGNITION OF OUTSTANDING CITIZENS/CITY EMPLOYEES a. Proclamation of Disabilities Awareness Month; Robert Bill, Janus Developmental Serv/ces, Inc. APPROVAL OF MINUTES a. February 23, 1998, Regular Meeting RECOGNITION OF CITIZENS WHO WISH TO ADDRESS THE COUNCIL ACTION OF MAYORAL VETOES CLAIMS · General Claims COMMITTEE REPORTS OLD BUSINESS a. Second Reading Ordinance D-1359-98/Amendment to Section 8-120 of the Carmel City Code (Changing Yield Sign to Stop Sign on Eastbound Waterstone Way at Windpointe Pass); Councilor Norm Rundle PUBLIC HEARING NEW BUSINESS a. Limousine License Renewal; John Sullivan, Best Limo Service, Inc.; Clerk- Treasurer Diana L. Cordray OTHER a. Cancellation of All Warrants that are Outstanding/Unpaid for Two-Year Period.; Compliance with I.C. 5-11-10.5; Clerk-Treasurer Diana L. Cordray ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 13. Common Council Appointment to the Board of Zoning Appeals; Current Appointment is Charles Weinkauf ANNOUNCEMENTS 14. ADJOURNMENT CARMEL CITY COUNCIL MEETING MINUTES MONDAY, MARCH 2, 1998 --7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor Brainard; Councilors Kevin Kirby, Jim Miller, Robert Battreall, Norm Rundle, Luci Snyder and Billy Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Wolf also attended. Councilor Ron Carter was absent. Mayor Brainard called the meeting to order at 7:02 p.m. Councilor Miller gave the invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF OUTSTANDING CITIZENS/CITY EMPLOYEES: Mayor Brainard called forward Robert Bill from Janus Developmental Services, Inc., and proclaimed March National Disabilities Awareness Month. APPROVAL OF MINUTES: Councilor Rundle moved to approve the minutes from the February 23, 1998, regular meeting. Councilor Miller seconded. The minutes were approved 4-0. Councilors Walker and Snyder abstained. RECOGNITION OF CITIZENS WHO WISH TO ADDRESS THE COUNCIL: No one wished to address to council. CLAIMS: Councilor Snyder moved to approve General Claims for $21,524.30. Councilor Walker seconded. Claims were approved 6-0. OLD BUSINESS: Mayor Brainard announced Ordinance D-1359-98. an amendment to Section 8-120 of the Carmel City Code (changing a yield sign to a stop si_ma on Eastbound Waterstone Way at Windpointe Pass). Councilor Rundle stated he had spoken with the engineering and street departments asking them to conduct a study to determine whether the intersection met state requirements for a stop sign. Councilor Rundle explained he had received a letter earlier today from the engineering department stating a stop sign was warranted at the intersection. He stated he had received 139 letters from homeowners in favor of the stop sign and had received no negative comments on the proposal. Councilor Kirby commended the engineering office for completing the study quickly. Ordinance D-1359-98 was approved 6-0. There were no items listed on the agenda. NEW BUSINESS: John Sullivan, Best Limo Service, Inc., stated he was requesting approval of a Limousine License Renewal from the council. Councilor Walker moved to approve the request. Councilor Snyder seconded. Councilor Rundle verified with the clerk-treasurer that the council had received all required information. The request was approved 6-0. OTHER: Mayor Brainard announced the agenda item, Cancellation of All Warrants that are O~ltstanding/Unpaid for a Two-Year Period. Clerk-Treasurer Cordray explained the checks being canceled were previously drawn on Metro Bank. She explained that this was an item that needed recorded in the minutes. Councilor Snyder stated she was surprised at the amounts of some of the uncashed checks. Clerk-Treasurer Cordray stated the checks requested to be canceled had all been issued twice by her office in an attempt to get them cashed. Councilor Battreall moved to approve the item. Councilor Snyder seconded. Mayor Brainard verified the council had a list of each check to be canceled. The item was approved 6-0. Councilor Rundle moved to re-appoint Charles Weinkauf, the Common Council Appointment to the Board of Zoning Appeals. Councilor Snyder seconded. Councilor Rundle commended Mr. Weinkauf on his work as a member of the BZA. Mayor Brainard agreed with Councilor Rundle. Charles Weinkaufwas re-appointed to the BZA for one year 6-0. ANNOUNCEMENTS: Councilor B attreall handed copies of the monthly report prepared by the Clerk-Treasurer's Office to council members and commended the clerk-treasurer on the report. He asked councilors to review the information and stated the clerk-treasurer had stated her office would be able to have the report prepared by the 15th of each following month. Councilor Kirby asked if future reports would include information about all city funds in addition to the General Fund. Clerk-Treasurer Cordray stated future reports would include all funds, but that her staff used only the General Fund on this report because it was the first time they had used the new software to present this type of information. Councilor Kirby stated the council needed to see the four major funds monthly, but only needed to see breakdowns from the other funds quarterly. Councilor Battreall stated councilors had received a letter from Councilor Snyder recommending an attorney to research the council's authority regarding the bond issue for the City Center Project. He suggested the council meet at 8 a.m. on March 21, 1998, to discuss the item. Councilors, the mayor and clerk-treasurer discussed the merits of moving the April 6, 1998, meeting to April 13, 1998, because the schools' spring break was during the week of April 6. The council agreed to leave the meeting on its scheduled date. Councilor Kirby moved to engage the law firm of McHale Cook & Welch to review the bond issue for the City Center Project, as recommended in Councilor Snyder's letter. Councilor Battreall seconded. The council approved the hiring of McHale Cook & Welch 6-0. Councilors announced meeting dates of various local boards. Councilor Rundle moved to adjourn the meeting after signing documents. Councilor Kirby seconded. This motion was made at 7:30 p.m. Atte~ ~ Re~ submitted, AppTed, Metro Bank Outstanding Checks 05/07/93 thru 12/31/95. Status Check No. Amount Date Outstanding 34360 17.50 05/7/93 outstanding 34621 16.48 05/7/93 Outstanding 35551 30, 16 06/29/93 Outstanding 36001 28,33 07/28/93 Outstanding 36267 10.82 08/I I/9~3. Outstanding 36292 40.00 08/I 1/93 Oulstanding 37185 4.45 10/07/93 Outstanding 37190 24,24 10/07/93 Outstanding 37620 t7.19 I 1/04/93 Outstanding 39061 1.46 01/25/94 Outstanding 39935 22.81 03/22/94 Outstanding 41860 18.79 07/I 2/94 Outstanding 44880 28.94 12/28/94 Outstanding 45018 175.00 01/t 195 Outstanding 46277 27. I I 03/23/95 Outstanding 47380 10.00 05/26/95 Outstanding 47608 40.00 06/I 4/95 Outstanding 48588 1,81 08/09/95 Outstanding 49052 57.36 09/06/95 Outstandin~ 5021 I 16.17 I I/I 5/95 December 1997 - Page 2 CITIES AND TOWNS CANCELLATION OF WARRANTS - O{.D OUTSTANDING CHECKS Pursuant to lC 5-11-10.5, all checks c~,b, tanding and unpaid for a period of two years as cf December 31 of each year shall be declared cancelled. Not later than March 1 of each year: t~e t3'easurer shall prepare or cause to be prepared a list in duplicate cf. ail checks outstanding for two or more years as of December 31 last preceding. The crigin~ copy shall be filed with the board of finance of the dry or town and the duplicate copy maintained by the disbuming officer cf the city or town. [Since Public Law 10, Acts of 1997, eliminated the Board of Finance in a ~ or town, we recommend such copy by filed with the city or town coundl.] The treasurer shall enter the amounts so listed as a receipt to the fund or funds upon which they were originally drawn and remove the checks from the list of o,,L=t~nding checks, if the fund from which the check was originally drawn is not fn ex~ence or cannot be asce~teined, the amount of the out=l'-,~ding check shall be receipted into the general fund of the political subdivision. The statute provides for ~e issuance of another check to replace a cancelled check if a claim is properly filed by the vendor or the per~3n to whom the check was issued within seven years after the date cf issuance of the cdginai check. This check must be drawn upon the fund tn which the cancel[ed check was receipted. Any check out.=b~nding for more than seven years shall be considered void, and no recovery shall be made.