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Home My WebLink AboutCCM-03-16-98City of Carmel CARMEL CITY COUNCIL MEETING AGENDA MONDAY, MARCH 16, 1998 --7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 10. INVOCATION PLEDGE OF ALLEGIANCE RECOGNITION OF OUTSTANDING CITIZENS/CITY EMPLOYEES a. Proclamation of American Red Cross Month; American Red Cross of Hamilton County APPROVAL OF MINUTES a. March 3, 1998, Regular Meeting RECOGNITION OF CITIZENS WHO WISH TO ADDRESS THE COUNCIL a. Judy Edwards, City Council Appointment to the Carmel Clay Library Board ACTION OF MAYORAL VETOES CLAIMS · Payroll General Claims Retirement COMMITTEE REPORTS OLD BUSINESS a. Second Reading Ordinance D-1345-9?/Amendment to Section 2-49 of the Carmel City Code (Holiday Pay); Barbara Lamb, Human Resources (tabled from the January 5, 1998, meeting) b. Second Reading Ordinance D-1350-97/Amendment to Park Joinder Agreement; Council President Kevin Kirby (tabled from the February 23, 1998, meeting) PUBLIC HEARING ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 11. NEW BUSINESS First Reading Ordinance D-1360-98/Amendment to Section 8-120 of the Cannel City Code (Adding 3 Way Stop Signs at the Intersection of River Avenue, 122nd Street and Medalist Parkway); Councilor Norm Rundle Resolution CC-03-16-98-01/Additional Appropriation of $2,315 from the General Fund to Line Item #670-99 Other Equipment (Insurance Reimbursement); Chief Douglas Callahan, Fire Department Resolution CC-03-16-98-02/A Resolution Acknowledging and Supporting an Additional Appropriation of not more than $690,000 bom the Recreation Fund to Line Item 440(C): Improvements Other than Buildings; Judy Hagan, Carmel Clay Board of Parks and Recreation Resolution CC-03-16-98-03/A Resolution Establishing the City of Carmel Household Hazardous Waste Program; John Duffy, Utilities Resolution CC-03-16-98-04/Resolution Approving Payment of Construction Costs for Hazel Dell Parkway ($1,359,942.47); Kate Boyle, Engineering 12. OTHER a. Request to Use Funds from the Paramedic. Emergency Ambulance and Fire Service Capital Fund for Purchase of Rescue/Squads; Chief Douglas Callahan, Fire Department b. Common Council Appointment to the Cable TV Advisory Committee; Cun'ent Appointment is Robert Battreall; Two Year Term beginning April 1 [City Code Section 2-21 (a)(2)] 13. ANNOUNCEMENTS 14. ADJOURNMENT cARMEL CITY COUNCIL MEETING MINUTES MONDAY, MARCH 16, 1998 --7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor Brainard; Councilors Kevin Kirby, Jim Miller, Robert Battreail, Norm Rundle, Luci Snydcr and Ron Carter. Deputy Clerk Rebecca Wolf also attended. Clerk-Treasurer Diana Cordray and Councilor Billy Walker were absent. Mayor Brainard called the meeting to order at 7:02 p.m. Councilor Miller gave the invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF OUTSTANDING CITIZENS/CITY EMPLOYEES: Mayor Brainard read a proclamation declaring March American Red Cross Month. A respresentative of the Red Cross thank Carmel citizens for volunteering. APPROVAL OF MINUTES: Councilor Rundle moved to approve the minutes from the March 2, 1998, regular meeting (incorrectly listed on the agenda as March 3, 1998). Councilor Battreall seconded. The minutes were approved 5-0. Councilor Carter abstained because he did not attend the March 2, 1998, meeting. RECOGNITION OF CITIZENS WHO WISH TO ADDRESS THE COUNCIL: Judy Edwards, Ph.D., the council's appointment to the Carmel Clay Library Board, presented information about the library project. No other citizens wished to address the council. CLAIMS: Councilor Snyder moved to approve General Claims for $470,800.69, $121.39 and $88,541.75; and Payroll Claims for $185,474.06 and $161,346.59. Councilor Rundle seconded. Claims were approved 6-0. ~: Mayor Brainard announced Ordinance D-1345-97. amendment to Section 2- 49 of the City Code regarding holiday pay. He clarified with Barbara Lamb, Human Resources Director, that she was requesting the ordinance be tabled to the next meeting. Councilor Kirby moved to table the ordinance until the April 6, 1998, meeting. Councilor Rundle seconded. Ordinance D-1345-97 was tabled 6-0 until April 6. 1998. Mayor Brainard announced Ordinance D-1350-97. amendment to the Park Joinder Agreement. Councilor Kirby stated the two sides still had not reached an agreement about the language of the amendment. Councilor Kirby moved to table the ordinance until the April 20, 1998, meeting. Councilor Snyder seconded. Mayor Brainard stated the parks board attorney and the city attorney still were negotiating the document. Councilor Battreall stated that all parities involved had recommended the ordinance be dropped completely. Mayor Brainard stated that wasn't completely the case. Councilor Battreall suggested the council have the item stricken from the record. Judy Hagan, president of the parks board, agreed there was a problem with the wording of the document. She stated it was the council's decision whether to table the ordinance or strike it from the record. Councilor Kirby stated he believed the amendment was drafted for valid reasons and would like for the city to have more time to review it. Ordinance D-1350-97 was tabled 6-0 until April 20. 1998. There were no items listed on the agenda. NEW BUSINESS: Mayor Brainard announced Ordinance D-1360-98. an amendment to Section 8-120 of the Cannel City Code ~dding three-way stop si_mas at the intersection of River Avenue. 122nd Street and Medalist Parkway. Councilor Rundle read from a letter he had received fi.om the city engineer exPlaining why the stop signs were warranted. He stated he had obtained six reports fi.om the police department documenting accidents at the intersection. Sharon Clark, a resident living near the intersection, thanked Councilor Rundle for proposing the ordinance and stated she appreciated the council's cooperation. Councilor Battreall asked if the intersection was the city's responsibility. Councilor Rundle stated the intersection was in the city's jurisdiction. Qrdinance D-1360-98 was carried over to the next meeting. Mayor Brainard announced Resolution CC~03-16-98-01. an additional appropriation of $2.315 from the General Fund to Line Item #670-99 Other Equipment and explained that it was an insurance reimbursement to purchase a hose that was run over by a motorist. Councilor Rundle moved to approve the resolution. Councilor Battreall seconded. Resolution CC-03-16-98-01 was approved 6-0. Mayor Brainard announced Resolution CC-03-16-98-02. a resolution acknowledging and supporting an additional appropriation of not more than $630.000 from the Recreation Fund to Line Item 440(c). Mayor Brainard stated the amount being appropriated had been changed to $630,000, not the $690,000 listed on the agenda. Ms. Hagan of the park board handed councilors information explaining what money was in the Recreation Fund (Exhibit A). She explained she was asking for council support to appropriate money into the 1998 Recreation Fund so the park board could access the money. Councilors discussed previous appropriations of park money. Councilor Kirby stated he wanted an accounting from the township before approving the appropriation. Councilors and the mayor discussed the Recreation Fund. Mayor Brainard stated he wasn't sure if the council should delay the park projects. Ms. Hagan stated that $150,000 was for the river trail, which would be ready for bid in April or May, and that $500,000 was designated for the Indianapolis Water Company site recently purchased by the board. Councilor Battreall stated he had notified the clerk-treasurer not to put any money into the recreation fund until she had received an audit report. Councilor Battreall moved to approve the resolution. Councilor Carter seconded. Mayor Brainard opened the floor for public comment. Seeing no one who wished to speak, he called for a vote on the resolution. Resolution CC-03-16-98-02 was approved 6-0. Ms. Hagan stated the township would have a public hearing on this appropriation. Councilor Snyder and Ms. Hagan discussed the status of the Monon Corridor project. Mayor Brainard announced Resolution CC-03-16-98~03. a resolution establishing the city's Household Hazardous Waste Program. Mayor Brainard explained the program and stated the resolution was before the council because the city was applying for a state grant to help fund the project. John Duffy, utilities manager; explained that 95 percent of Carmel Utilities' customers were residents, and that this program would enable them to recycle household hazardous waste. He stated this would help prevent well contamination and would reduce the dangers resulting from residents storing these undisposable items in their homes. Councilor Rundle stated he and Councilor Carter had sponsored the resolution, and that he believed it was a good program. Councilor Battreall stated he was concerned because the program required residents to call for an appointment to drop off items. Mr. Duffy explained this requirement was to make sure residents didn't bring unacceptable items, and also to ensure that those people using the facility were Carmel Utilities customers. Ms. Hagan asked if the program could be extended to township residents. Councilor Rundle stated the program would be only for Carmel Utilities customers in the beginning, but that it may be expanded in the future. Councilor Rundle moved to approve the resolution. Councilor Carter seconded. Re,olution CC-03-16-98-03 was approved 6-0. Mayor Brainard atmounced Resolution CC-03-16-98-04. a resolution approving payment of construction costs for Hazel Dell Parkway (.$1.359.942.47). Mayor Brainard stated he had asked the engineering firm to prepare a summary sheet of the project for council. Councilor Rundle moved to approve the resolution. Councilor Kirby seconded. Resolution CC-03-16-98-04 was approved 6-0. OTHER: Request to Use Funds from the Paramedic. Emergency Ambulance and Fire Service Capital Fund for the Purchase of Rescue/Squads ($530.000): Mayor Brainard explained that the money in the Paramedic, Emergency Ambulance and Fire Service Capital Fund came from payments for ambulance runs. He stated that the city had reached a 91 pement collection rate of these payments. Fire Chief Douglas Callahan attributed the successful collection to the hard work of one of his employees, Becky Terry. Chief Callahan presented information about the fund. Mayor Brainard confirmed with the chief tha,t using this money to purchase the squads would fit in with the department's capital improvement plan. Councilor Rundle stated he was concerned about taking so much money from this fund, because if it was appropriated and not spent it would revert to the General Fund. The council and Chief Callahan discussed which option would be better for the fire department: to use the equipment being replaced as a trade-in or to sell it outright. Mayor Brainard asked if $430,000 would meet the department's needs. Councilor Kirby stated he would rather appropriate the full amount and let the chief work out the best deal without being required to come before council for more money. Chief Callahan stated he was comfortable with whichever option the council chose. Councilor Carter and Mayor Brainard discussed whether the council could move money into the fund during budgeting. Councilor Rundle moved to amend the request from $530,000 to $430,000. Councilor Snyder seconded. Chief Callahan stated this amount was acceptable to him. Councilors discussed whether the fire department could bid the trucks without having the full amount appropriated. Councilor Carter stated he recalled that Jim Dillon, a member of the Clay Township Board, had expressed concern that money in this fund would he used on items other than capital equipment. Councilor Carter stated that if the money from this fund ended up in the General Fund, it would he available for any use. Councilors discussed the proposed amendment to the request. Councilors voted 5-1 to approve the amendment to the request, reducing the amount approved to $430.000. Councilor Kirby voted no. The amended request was approved 6-0. Councilors Kirby and Carter commended the chief on his work. Mayor Brainard asked for nominations for the council's appointment to the Cable TV Advisory_ Committee. Councilor Battreall stated he would not accept a re-nomination, because he had too many other commitments. Councilor Snyder asked if the appointment had to be a council member. Mayor Brainard suggested the council consider the appointment at the next meeting. ~I~dl~.~.~I~: Councilors discussed the schedule for the March 21, 1998, special meeting. Mayor Brainard stated the meeting would be adjourned after signing documents. This statement was made at 8:32 p.m. Attest: Respectfully submitted, Approved, City of Carmel Fire Department Headquarters 2 CIVIC SQUARE CARMEL, INDIANA 46032 317/571;2600 March 9, 1998 James Brainard, Mayor Carmel City Council City of Carmel One Carmel Civic Square Carmel, indiana 46032 RE: Permission to use Funds from the Non-Revealing Capital Fund, (Paramedic, Emergency Ambulance and Fire Service Capital Fund) Honorable Officials: I respectfully request permission to use funds from the Paramedic, Emergency Ambuiance and Fire Service Capital Fund for the purchase of two (2) new replacement Rescue/Squads. In accordance with Qrdinance D-1042, the funds held and accounted for in this Capital Fund may be withdrawn only: a.) Upon proper appropriation by the Legislative Body of the City of Carmel; b.) Upon written agreement between the City of Carmel and Clay Township authorizing expenditures; and c.) for the purpose of making capital expenditures supporting Paramedic, Emergency Ambulance, and Fire Service Equipment. Currently this fund has a balance of $551,467.98, which is collected from ambulance user fees. The cost for both Squads including assorted equipment will run in the neighborhood of $530,000.00. These Squads are used for the purpose of carrying extrication equipment and suPplies, water rescue equipment and fire scene support such as lighting, breathing air and special tools. The first vehicle, I am requesting to replace is a 1995 Smeal/Freightliner that responds from Fire Headquarters to approximately 1500 incidents annually. It Was purchased in February of 1995 after an unfortunate mishap occurred when the previous Squad was totaled in an accident on January 9, 1995. The Department was forced.into purchasing a replacement without sufficient time to draw-up specification for a much more needed heavy duty rescue vehicle. During the past three (3) years the Maintenance Division of the Department have made several electrical and mechanidal repairs to this vehicle. Fire Prevention Saves Lives and Properly The second vehicle is a 1989 GMC/Marion truck that responds from Station #2 on approximately 700 incidents annually. However, due to its size and age, this vehicle has limited spaCe for speCialized equipment and periodically requires the assistance of Squad l for that reason. If approved, I will need to obtain the Clay Township Trustee and Board's approval at their March 30th meeting.. Respectfully submitted, Fire Chief