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HomeMy WebLinkAboutBPW-03-04-98 City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MARCIt 4, 1998 -10 A.M. COUNCIL CItAMBERS / CITY ItALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. February 20, 1998, regular meeting Bid Opening a. Wildwood and Thornhurst Utility Improvements, Contract 15; Jolm Duffy, Utilities b. Central Water Main Improvements, Contract 17; John Duffy, Utilities c. Well No's 18, 19 and 20, Contract 20; John Duffy, Utilities d. 1998 Five Passenger Van; John Dully, Utilities Contract[ a. Agreement for Professional Services; Mark Emery; Chief Douglas Callahan, Fire Department b. Agreement for Purchase of Goods and Services; Visionary Systems, Ltd., Chief Douglas Callahan, Fire Department c. Agreement; Minolta Business Systems; Kate Boyle, Engineering d. Reimbursement Agreement; City of Carmel and Bay Development Corporation Claims a. $10,823.39 2/9/98 b. $15,146.11 2/16/98 Request to Use City Property/Close Street a. Request to Use Caucus Room; Bryan London, Carmel Toastmasters; Various Dates in 1998 Other Dedication of Right of Way/Acceptance by Grantee; Northview Christian Life Church, Inc. and the City of Carmel Request for Approval of Course for 'It's a Spring Thing' Foot Race; March 28, 1998; Marty Day, Runners Forum Request for Approval of Course for 'Carmel Classic' Foot Race; May 23, 1998; Marty Day, Runners Forum Sewer and Water Availability; Lost Oaks at Haverstick, Section 1; Tom Kutz, Centex Homes ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 f. g. h. Temporary Curb Cut and Drive; 136th Street West of Gray Road; Chris Bmmfield, Dave's Pools Change Order No. 31; 116th Street Project; Gary Pohl, Butler, Fairman & Seufert; (Credit of $594.50) Change Order No. 1; Wastewater Treatment Plant Improvements, Contract 13; Jolm Duffy, Utilities ($51,415) Open Cut Request; Gas Main Leak, 8th Street NW West of Rangeline Road; Cathy Miessen, Indiana Gas Company 7. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, MARCH 4, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Wolf also attended. Mayor Brainard called the meeting to order at 10:07 a.m. APPROVAL OF MINUTES: Mayor Brainard moved to approve the minutes as listed on the agenda. Board Member Burke seconded. The minutes were approved 2-0. Board Member Walker abstained. BID OPENINGS: Wildwood and Thomhurst Utility Improvements. Contract 15: Mayor Brainard opened and read the five bids received for Contract 15: Leland Roberts Construction Co. Corbitt & Sons Construction Co., Inc. Moffitt Rehab Services, Inc. Titan Contracting, Inc. Eagle Valley, Inc. $629,332.00 $531,883.00 $593,591.83 $478,228.5O $688,940.00 Mayor Brainard gave the bids to Utilities Manager John Dully for review. Mr. Duffy stated he expected to make a recommendation at the next meeting. Central Water Main Improvements. Contract 17: Mayor Brainard opened and read the ten bids received for Contract 17: Leland Roberts Construction Co. $454 Weitzel Construction Co. $528 United Utilities Construction Co. $747 Reynolds, Inc. $571 Corbitt & Sons Construction Co., Inc. $598 Infrastructure Contractors, Inc. $967 R.L. Coon Excavating, Inc. $647 Titan Contracting $656 Tramco, Inc. $620 Eagle Valley, Inc. $713 138.97 965.00 018.85 571.50 140.00 437.96 001.75 009.00 818.19 205.00 Mayor Brainard gave the bids to Mr. Duffy for review. Well No's 18. 19 and 20. Contract 20: Mayor Brainard opened and read the four bids received for Contract 20: Peerless Midwest, Inc. Moody's of Dayton, Inc. Reynolds, Inc. Ortman Drilling, Inc. Base Bid $68,312.00 $104,332.50 $176,920.00 $88,444.00 Alternate Bid $31,613.00 $49,525.00 $61,773.00 $57,146.00 Totai ofBothBids $99,925.00 $153,857.50 $238,693.00 $145,550.00 Mayor Brainard gave the bids to Mr. Duffy for review. 1998 Five Passenger Van: Board Member Walker stated no bids had been received for this item. Mr. Duffy said his department would re-advertise the bids. CONTRACTS: Agreement for Professional Services with Mark Emery_: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement for Purchase of Goods and Services with Visionary. Systems~ Ltd.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Agreement with Minolta Business Systems: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Reimbursement Agreement with Bay Development Co~oration: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Walker seconded. Claims were approved 3-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Caucus Room: Bryan London. Carmel Toastmasters: Various Dates in 1998: Mayor Brainard moved to approve the request as presented to the board on the condition that if the City Council would need to meet in the rooms scheduled by the toastmasters, the group would have to meet in another room. Board Member Walker seconded. The request was approved 3-0. OTHER: Dedication of Right of Way/Acceptance by Grantee with Northview Christian Life Church, Inc.: Mayor Brainard stated that acquiring the right of way in this manner saved the city money. Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request for Approval of Two Foot Race Courses: 'It's a Spring Thing' and 'Carmel Classic'; Marry Day, Runners Forum: Police Chief Michael Fogarty explained that his department did not have concerns with the course for 'It's a Spring Thing' but was concerned about the route for the 'Cannel Classic.' He stated that Mr. Day's request to mn part of the race on 116th and 126th streets violated a resolution passed by the board in May 1990. Chief Fogarty also stated he was concerned about taking officers out of service to help with the race. He explained that the police department wanted to accommodate the needs of race sponsors and was in favor of allowing them to hire off-duty officers to direct traffic for the race. Mayor Brainard asked board members to disregard comments made by Maj. Jerry Honaker in his letter to the board, specifically those pertaining to the city's liability of the race. Mayor Brainard asked Mr. Day if he had met with the police department to plan these races. Mr. Day stated that he had spoken with Maj. Honaker and that he was willing to pay for off-duty officers. Mayor Brainard asked to table the requests until the details were finalized. Mr. Day stated he could move the Classic race course off main thoroughfares. Board members, Mr. Day and Chief Fogarty discussed the courses. Chief Fogarty stated the city could provide off-duty officers for the upcoming race, and Mr. Day could reimburse the police department. Mayor Brainard stated he was not pleased that Maj. Honaker had commented in his letter about the city's liability of the race. The mayor moved to authorize the city attorney to act in the board's place to work out the problems pertaining to both races. Board Member Walker seconded. The motion was approved 3-0. Sewer and Water Availability for Lost Oaks and Haverstick. Section 1: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Temporal_ Curb Cut and Drive on 136th Street West of Gray Road: Mayor Brainard moved to approve the request. Board Member Walker seconded. City Engineer Kate Boyle stated that the request was for 60-days. The request was approved 3-0. Change Order No. 31 for 116th Street Project (Credit of $594.50): Mayor Brainard moved to approve the change order. Board Member Burke seconded. The change order was approved 3-0. Change Order No. 1 for Wastewater Treatment Plant Improvements. Contract 13 ($51.415): Mayor Brainard moved to approve the change order. Board Member Burke seconded. The change order was approved 3-0. Operl Cut Request to Repair a Gas Main Leak on 8th Street West of Range Line Road: Mayor Brainard moved to approve the request. Board Member Burke seconded. Mayor Brainard asked if the gas line could be moved from the right of way so street cuts would no longer be required to repair the line. The mayor, Ms. Boyle and Jerry Robinson of Indiana Gas Co. discussed the severity of the leak. Mayor Brainard moved to delegate authority to the city engineer to approve the cut, emphasizing that she work with the gas company to have the line moved from under the street. Ms. Boyle and the mayor discussed the motion. Mayor Brainard withdrew his motion and moved to approve the request. Board Member Walker seconded. The request was approved 3-0. ADD-ON ITEMS: Request to Use Gazebo for Prayer Session: Joan Salz. Hamilton County National Day of Prayer: May 7. 1998. 11:30 a.m. to 1:30 p.m,: The mayor moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request to Use Gazebo for Senior Group Picnic/Cards: Cathy Geltz. Shepherd's Center of Carmel: July 7. 1998.9 a.m. to 2 p.m.: The mayor moved to approve the request. Board Member Walker seconded. The request was approved 3-0. A~eement for Professional Services with Rapp Enterprises. Inc.: The mayor moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement for Professional Services with Butler Fairman & Seufert, Inc.: The mayor moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. The meeting was adjourned at about 10:50 a.m. R~ectfully submitted, ed, Attest: