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HomeMy WebLinkAboutBPW-03-18-98 City of Carmel L BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY~ MARCH 18, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. March 4, 1998, regular meeting Bid Opening a. North Raw Water Supply Project, Contract 18; John Duffy, Utilities b. Water Plant No. 5 Improvements; John Duffy, Utilities Bid Award a. Wildwood and Thornhurst Utility Improvements, Contract 15; John Duffy, Utilities b. Central Water Main Improvements, Contract 17; John Duffy, Utilities c. Well No's 18, 19 and 20, Contract 20; John Duffy, Utilities Bond Releases a. Resolution BPW-03-18-98-01; Delaware Trace, Section 2; Curbs, Water, Sanitary, Storm, Accel/Decel Lanes b. Resolution BPW-03-18-98-02; Worthington Estates, Section 4; Curbs, Water, Sanitary, Storm Contracts a. Agreement for Professional Services; Data Systems, Inc.; Chief Douglas Callahan, Fire Department b. Agreement for Sale of Professional Services; St. Vincent Hospital and Health Care Center, Inc., Barbara Lamb, Human Resources c. Addendum; Lectro-Communications, Inc.; Jim Kinder, Communications Center d. Reimbursement Agreement; City of Carmel and Oak View Associates, LLC e. Memorandum of Lease Agreement; Lions Club of Carmel, Inc.; City of Carmel f. Letter of Engagement; Debra M. Grisham; Plan Commission and Board of Zoning Appeals g. Letter of Engagement; John R. Molitor; Plan Commission and Board of Zoning Appeals Claims a. $48,746.01 2/20/98 b. $22,250.77 3/3/98 c. $43,332.65 3/11/98 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Request to Use City Property/Close Street a. Council Chambers for Candidate Forum; Janet S. Jaros, Hamilton County Republican Women's Club; April 30, 1998, 7 p.m. b. Gazebo for Concert; Dan Dahlgren, Open Road Band; July 18, 1998, from 7 to 9:30 p.m. c. Caucus Room for Potluck Supper; Jearmine Strong, Carmel Newcomer's Club; May 14, 1998, 6:30 to 9 p.m. Other a. Request for Leave of Absence of Police Officer; Chief Michael Fogarty, Police Department b. Approval of Arbor Day Celebration; Melissa Spiker, DOCS c. Request for Approval of Promotion of Officer to Master Police Officer; Chief Michael Fogarty, Police Department d. Request for Approval of Promotion of Officers to Second Class Patrolmen; Chief Michael Fogarty, Police Department e. Appointments to 1998 Common Construction Wage Committee; Doug Haney, Esq.; Department o f Law f. Approval of Carmel Fire Department Rules & Regulations; Chief Douglas Callahan, Fire Department g. Water Availability; Plum Creek Ridge, Section 2; Entrance Irrigation System; Christopher Werth, Plum Creek Development h. Sewer and Water Availability; Delaware Trace Pool and Bathhouse; Richard Henderson, Schneider Engineering i. Sewer and Water Availability; Prairie View Pool and Clubhouse; Kenneth Alexander, Brenwick Development j. Commercial Curb Cut; Delaware Trace Pool and Bathhouse; Richard Henderson, Schneider Engineering k. Commercial Curb Cut; Prairie View Pool and Clubhouse; Kenneth Alexander, Brenwick Development I. Sewer Availability; 10532 White Oak Drive; Jay Brill, Resident 9. Adjoumment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, MARCH 18, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Bra'mard; Board Members Mary Ann Burke and Billy Walker. Deputy Clerk Rebecca Wolf also attended. Mayor Brainard called the meeting to order at 10:I0 a.m. APPROVAL OF MINUTES: Mayor Brainard moved to approve the minutes as listed on the agenda. Board Member Burke seconded. The minutes were approved 3-0. BID OPENINGS: North Raw Water Supply Pro_iect. Contract 18: Mayor Brainard opened and read the ten bids received for Contract 18: Infrastructure Contractors, Inc. $836 R.L. Coon Excavating, Inc. $756 Corbitt & Sons Construction Co., Inc. $870 Smock Fansler, Corp. $990 Trotter Construction $820 Tramco, Inc. $818 Weitzel Construction Co. $893 Titan Contracting, Inc. $733 Leland Roberts Construction Co. $919 Poindexter Excavating $825 210.20 438.48 543.00 873.00 194.00 300.35 205.00 172.00 360.46 982.20 Mayor Brainard gave the bids to Utilities Manager John Dully for review. Water Plant No. 5 Improvements. Contract 21: Mayor Brainard opened and read the two bids received for Contract 21: Maddox Industrial Contractors, Inc. $354,363 Bowen Engineering Corp. $379,400 Mayor Brainard gave the bids to Mr. Duffy for review. Mr. Duffy stated he would review the bids and return with a recommendation at the end of the meeting. BID AWARDS.: Wildwood and Thomhurst Utili _ty Improvements. Contract 15: Mr. Dully recommended the board award the bid to Titan Contracting, Inc. for $478,228.50. He stated Titan submitted the lowest bid. Mayor Brainard moved to approve the award. Board Member Walker seconded. The bid was awarded as recommended 3-0. Well No's 18.19 and 20, Contract 20: Mr. Duffy recommended the board award the bid to Peerless Midwest, Inc. for $68,312.00 (base bid) and $31,613.00 (alternate bid) for a total of $99,925.00. He stated Peerless submitted the lowest bid. Mayor Brainard clarified the board was awarding the bid for both the base and alternate bid. The mayor moved to approve the award. Board Member Walker seconded. The bid was awarded as recommended 3-0. Central Water Main Improvements. Contract 17: Mr. Duffy explained he was not ready to recommend a bidder on this contract because the city still needed to acquire an easement before beginning the project. Mayor Brainard asked if the board should award the bid contingent on the city acquiring the easement. Mr. Dully stated this was not a good idea, because the contract agreement with the bidder would begin immediately on the board's approval. Board Member Walker moved to table the item. Board Member Burke seconded. The bid award was tabled 3-0. BOND RELEASES: Resolution BPW-03-18-98-01 and -02: Mayor Brainard moved to approve the bond releases. Board Member Burke seconded. The bond releases were approved 3-0. CONTRACTS: A~eement for Professional Services with Data Systems. Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. A~eement for Sale of Professional Services with St. Vincent Hospital and Health Care Center. Inc.: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Addendum to Lectro-Communications. Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Reimbursement Agreement with Oak View Associates. LLC: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Memorandum of Lease A_m'eement with Lions Club of Carmel. Inc.: Mayor Brainard moved to approve the document. Board Member Walker seconded. The document was approved 3-0. Letter of Engagement with Debra M. Grisham: Mayor Brainard moved to table the agreement until the next meeting. Board Member Burke seconded. The contract was tabled 3-0. Letter of Engagement with John R. Molitor: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Burke seconded. Claims were approved 3-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Council Chambers for Candidate Forum: Janet S. Jaros. Hamilton County Republican Women's Club: April 30. 1998.7 p.m.: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request to Use Gazebo for Concert: Dan Dahl_m'en. Ooen Road Band: July 18. 1998.7 p.m. to 9:30 p.m. and Request to Use Caucus Room for Potluck Supper: Jeannine Strong, Carmel Newcomer's Club: May 14. 1998.6:30 to 9 p.m.: Mayor Brainard moved to approve the requests. Board Mmuber Burke seconded. Both requests were approved 3-0. OTHER: Request for Leave of Absence of Police Officer: Police Chief Michael Fogarty stated that the amount of time Officer Kim Pratt would be on leave was not determined, but that she probably would return during mid to late August. He stated that this leave would not affect her job. Mayor Brainard verified that the chief was in favor of granting the leave and that he had talked to the Human Resources director about it. Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Approval of Arbor Day Celebration: The mayor moved to approve the event. Board Member Walker seconded. The motion was approved 3-0. Request for Approval of Promotion of Officer to Master Police Officer: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request for Approval of Promotion of Four Officers to Second Class Patrolmen: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Sewer Availability for 10532 White Oak Drive: The mayor questioned the petitioner, Jay Brill, about his intentions to connect to city sewer. Mayor Brainard moved to approve the request. Board members and Mr. Brill discussed the possibility of Mr. Brill's neighbors connecting to city sewer. Board Member Walker seconded. The request was approved 3-0. Appointments to the 1998 Common Construction Wage Committee: Mayor Brainard moved to approve the following appointments: Jack Beery, industry representative, and Carol Uebelhack, taxpayer representative. Board Member Walker seconded. The appointments were approved 3-0. Approval of Carmel Fire Department Rules & Regulations: Mayor Brainard moved to approve the rules and regulations. Board Member Walker seconded. Board Member Walker requested that changes be marked in the manual so board members didn't have to read the whole document every time changes were made. Fire Chief Douglas Callahan thanked those who helped put the manual together. The motion was approved 3-0. Water Availabili _ty for Plum Creek Ridge. Section 2: Entrance Indgation System: Sewer and Water Availability for Delaware Trace Pool and Bathhouse; Sewer and Water Availability for Prairie View and Clubhouse: Mayor Brainard moved to approve the requests. Board Member Walker seconded. The requests were approved 3-0. Commercial Curb Cut for Delaware Trace Pool and Bathhouse: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Commercial Curb Cut for Prairie View and Clubhouse: Mayor Brainard moved to approve the request subject to the conditions specified in the city engineer's letter to the board regarding the curb cut. Board Member Burke seconded. The request was approved 3-0. ADD-ON ITEMS: Request for Route Change for the Sam Costa Half Marathon: The mayor moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Withdrawal of Funds from PEBSCO by City Employee: Board Member Walker moved to approve Orbie Bowles' request to withdraw $6,430.75 from his PEBSCO deferred compensation account on the condition that Mr. Bowies submit to the board an itemized list of how the money was spent. Board member Burke seconded. The request was approved 2-0. Mayor Brainard abstained because he did not attend the executive meeting at which the request was discussed. Water Plant No. 5 Improvements. Contract 21: Mr. Duffy recommended the board award the bid to Maddox Industrial Contractors, Inc. for $354,363. He stated Maddox submitted the lowest bid. Mayor Brainard moved to approve the award. Board Member Walker seconded. The bid was awarded as recommended 3-0. The meeting was adjourned at 10:34 a.m. Respectfully submitted, Attest: CARMEL BOARD OF PUBLIC WORKS MEETING AGENDA WEDNESDAY, MARCH 25, 1998 -- 2:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE City of Carmel MEET1NG CALLED TO ORDER Bid Award a. Central Water Main Improvements, Contract 17; John Duffy, Utilities Contracts a. Addendum to Purchase Agreement and Amendment to Wastewater Service Agreement; Hamilton Western Utilities, Inc.; John Duffy, Utilities b. Bill of Sale and General Conveyance; Hamilton Western Utilities, Inc. to City of Carmel, Indiana; John Duffy, Utilities c. Agreement for Professional Services; CSI-Computer Systems, Inc.; Clerk- Treasurer Diana Cordray Request to Close Streets/Use City Property a. Request to Use City Hall Lobby; Ameritech b. Request to Close City Street for Party; R. Brncc Allen; June 6, 1998, 6 p.m. to Midnight 4. Adjournment ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES Special Meeting WEDNESDAY, MARCH 25, 1998 -- 2:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Wolf also attended. Mayor Brainard called the meeting to order at 2:34 p.m. BID AWARD: Central Water Main Improvements. Contract 17: Utilities Manager John Duffy explained the city had obtained the easement it needed to begin the project. Mr. Dully recommended the board award the bid to Leland Roberts Construction Co. for $454,138.97, the lowest bid received. He stated Leland Roberts also was a responsible bidder. Board Member Brainard moved to award the bid as recommended. Board Member Walker seconded. The bid was awarded to Leland Roberts for $454,138.97 3-0. REOUEST TO CLOSE CITY STREETS/USE CITY PROPERTY: Request to Close City Street for Party: R. Bruce Allen: June 6. 1998.6 p.m. to midnight and Request to Use City_ Hall Lobby by Ameritech: Mayor Bralnard moved to approve both requests, stating that the City did not provide barricades for street parties. Board Member Burke seconded. Clerk-Treasurer Cordray verified that if any other cellular companies wished to conduct the same presentation on City property, the board would allow them the same consideration. The requests were approved 3-0. CONTRACTS: Agreement for Professional Services with CSI-Computer Systems. Inc.: Mayor Brainard moved to approve the contract. Board Member Walker seconded. City Attorney Douglas Haney made sure the board was aware that a serial number needed to be written onto the contract. Clerk- Treasurer Cordray stated she would have the number added in the appropriate place. The contract was approved 3-0. Mayor Brainard stated the board was considering three items regarding the purchase of Hamilton Western Utilities, Inc.: Addendum to Purchase A~eement and Amendment to Wastewater Service A~eement; Bill of Sale and General Conveyance: and Water Usage Information A~reement. Clerk~Treasurer Cordray explained her office already had produced the check for the purchase and wanted the board to be aware that the city council was not required to approve the claim. Nick Kile of Barnes & Thornburg, Carmel Utilities' counsel for the purchase, explained the amount of the purchase was written into the ordinance that had been approved by council in December of 1997. Mayor Brainard moved to approve the items. Board Member Walker seconded. The Addendum to Purchase A_m:eement and Amendment to Wastewater Service Agreement; Bill of Sale and General Conveyance: and Water Usage Information A~eement were approved 3-0. Mayor Brainard commended Mr. Kile for his work on the purchase of Hamilton Western Utilities, Inc. The meeting was adjourned at 3 p.m. Resgect fully submitted, Attest: