HomeMy WebLinkAboutBPW-02-04-98 City o£ Carmel
IARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA
WEDNESDAY~ FEBRUARY 4~ 1998 --10 A.M.
COUNCIL CHAMBERS / CITY ItALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Approval of Minutes
a. January 21, 1998, regular meeting
Bid Opening
a. 1998 Pick Up Trucks; David Klingensmith, Street Department
Bond Releases
a. Resolution BPW-02-04-98-01; Williamson Run, Section 7; Sidewalks
b. Resolution BPW-02-04-98-02; Sycamore Farm, Section 1; Storm
Sewers/Drainage
c. Resolution BPW-02-04-98-03; Sycamore Farm, Section 1; Water, Sanitary,
Storm Sewers/Drainage
Contracts
a. Agreement for Provision of Services; Sewer-Cam, Inc.; John Duffy, Utilities
b. Letter of Engagement; Hall Render et. al.; Doug Haney, Department of Law
c. Agreement for Installation of Water and Sanitary Sewer in Thornhurst
Subdivision; John Dully, Utilities
Claims
a. $71,486.64 1/12/97
b. $23,477.46 1/19/97
Request to Use City Property/Close Street
a. Request to Use Gazebo; Police Memorial Service; Major John Etter, Carmel
Police Department; May 11, 1998, 10:30 a.m. - 2:30 p.m.
b. Request to Use Council Chambers; Victor J. Muller, Kirkpatrick Management
Co.; March 19, 1998,7 to 9 p.m.
c. Request to Use Gazebo; 1998 Summer Series of Concerts, Phylhs G. Morrissey,
Carmel Fountain Square Committee; Various Dates in 1998
d. Request to Use Caucus Room; Phyllis G. Morrissey, Carmel Arts Council;
Various Dates in 1998
e. Request to Close Avian Way from Warbler Way North to Oriole; Sharon
Balek, Avian Glen Social Committee; June 6, 1998, 3 to midnight
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
Other
Promotion of Firefighters to Second Class Firefighters; Chief Douglas
Callahan, Fire Department
Approval of Carmel Fire Department Rules & Regulations; Chief Douglas
Callahan, Fire Department
Sewer and Water Availability; Lost Oaks at Haverstick, Section 1; Tom Kutz,
Centex Homes
Sewer and Water Availability; Woody's Place, 40 East Main Street; Kevin D.
Rider, KDR Enterprises
Secondary Plat Approval; Spring Creek, Section 4; Jim Langston, Langston
Development
Elimination of Asphalt Overlay; Karrington of Carmel; Roger A. Smith,
Summit Construction
Retainage Escrow Agreement; Maddox Industrial Contractors, Inc.
8. Adjournment
CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES
WEDNESDAY, FEBRUARY 4, 1998 --10 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT: Mayor James Brainard; Board Members Billy Walker and Mary Ann
Burke. Deputy Clerk Rebecca Wolf also attended. Clerk-Treasurer Diana Cordray was absent.
Mayor Brainard called the meeting to order at 10 a.m.
APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes as listed on
the agenda. Mayor Brainard seconded. The minutes were approved 3-0.
BID OPENING: Mayor Brainard opened and read the only bid received for the 1998 Pick Up
Tracks. The bid was from Dan Young Chevrolet: $21,099 for the 3/4 ton regular pick up truck,
$22,375 for the 3/4 ton extended cab pick up truck and $23,899 for the 1 ton crew cab pick up
truck. Dan Young Chevrolet offered the following amounts for trade-in on three Street
Department Vehicles: $5,800, $3,250 and $5,100. Mayor Brainard gave the bid to Street
Commissioner David Klingensmith for review.
BOND RELEASES:
Mayor Brainard moved to approve Resolutions BPW-02-04-98-01 through BPW~02-04-98-03.
as listed on the agenda. Board Member Walker seconded. City Engineer Kate Boyle stated
Resolution BPW-02-04-98-03 was incorrectly listed on the agenda as Section 1 of Sycamore
Fame. She stated it should read Section 2. Mayor Brainard amended his motion to include the
correct section number. The resolutions were approved 3-0.
CONTRACTS:
A~eement for Provision of Services with Sewer-Cam. Inc.: Mayor Brainard moved to approve
the contract. Board Member Burke seconded. The contract was approved 3-0.
CLAIMS:
Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Walker
seconded. Claims were approved 3-0.
CONTRACTS:
Letter of Engagement with HalL. Render et. al.: Mayor Brainard moved to approve the contract.
Board Member Walker seconded. The contract was approved 3-0.
Agreements for Installation of Water and Sanitary. Sewer in Thomhurst Subdivision: Utilities
Manager John Duffy explained Thomhurst had been annexed in the 1970's but residents had not
paid city taxes until 1995. He stated that the city was planning to run sewer and water into the
subdivision, but that only about half of the 34 homeowners wanted to connect to city lines. Mr.
Duffy explained that these agreements would not require residents to connect to city lines, but
would give them the option to do so. Mayor Brainard moved to approve the agreements. Board
Member Walker seconded. The agreements were approved 3-0.
REQUEST TO USE CITY PROPERTY/CLOSE STREET:
Mayor Brainard moved to approve the following requests to use city property:
a) Request to Use Gazebo: Police Memorial Service. Major John Etter. Carmel Police
Department. May 11. 1998:10:30 a.m. to 2:30 p.m.
b) Request to Use Council Chambers; Victor J. Muller. Kirkpatrick Management Group:
March 19. 1998.7-9 p.m.
c) Request to Gazebo: 1998 Summer Series of Concerts: Phyllis G. Monissey. Carmel
Fountain Square Committee: Various Dates in 1998
d) Request to Use Caucus Room: Phyllis G. Mon-issey. Carmel Arts Council: Various Dates
in 1998
Board Member Walker seconded. The requests were approved 3-0.
Request to Close Avian Way from Warbler Way North to Oriole: Sharon Balek. Avian Glen
Social Committee: June 6. 1998:3 p.m. to midnight: Mayor Brainard moved to approve the
request contingent on the Clerk-Treasurer's Office notifying the police and fire departments of
the event. Board Member Walker seconded. The request was approved 3-0. The mayor verified
with the deputy clerk that the social committee knew it could not block the street with anything
that would prevent access of emergency vehicles.
OTItER:
Promotion of Firefighters to Second Class Firefighters: Fire Chief Douglas Callahan explained
his request and showed the board what skills the firefighters were required to attain by the state
to be promoted. He explained that all the firefighters were EMT's. Mayor Brainard moved to
approve the request. Board Member Walker seconded. At the request of Board Member Walker,
Chief Callahan read the name of the firefighters being considered for promotion and asked them
to stand. Mayor Brainard commended the fire chief for his work. The request was approved 3-0.
Approval of Fire Department Rules & Regulations: Mayor Brainard moved to table this item
because the city attomey had not reviewed the rules and regulations manual. Board Member
Walker seconded. The item was tabled 3-0.
Sewer and Water Availability for Lost Oaks at Haverstick. Section 1: Mayor Brainard moved to
table this item indefinitely as requested by the petitioner. Board Member Burke seconded. The
item was tabled 3-0.
Sewer and Water Availability for Woody's Place. 40 E. Main Street: Mayor Brainard moved to
approve the request. Board Member Burke seconded. The request was approved 3-0.
Seconda~. Plat Approval for Spring Creek. Section 4: Mayor Brainard moved to approve the
request. Board Member Walker seconded. The request was approved 3-0.
Elimination of Asphalt Overlay at Karrington of Carmel: Mayor Brainard stated the city engineer
had asked the board to table this item until board members could go see the area at Karrington
themselves. He moved to table this item according to Ms. Boyle's recommendation. Board
Member Walker seconded. Mr. Roger Smith, project manager at Karrington, explained he would
like to have the overlay eliminated because it wouldn't improve the road. Mayor Brainard stated
he was in favor of eliminating the overlay as long as it wouldn't cost taxpayers money in the
long run. Mayor Brainard and Ms. Boyle discussed her recommendation on the request. The item
was tabled 3-0.
Retainage Escrow A~eement with Maddox Industrial Contractors. Inc.: John Duff_v. Utilities:
Mayor Brainard verified the agreement involved the utility department since no city department
was listed on the agenda. Mr. Duffy explained Maddox simply was requesting to put money in
escrow to earn interest on it. Mayor Brainard moved to approve the request. Board Member
Walker seconded. The request was approved 3-0.
The meeting ended at about 10:30 a.m.
Respectfully submitted,
Atte~: ~
ed,