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HomeMy WebLinkAboutCCM-01-05-98City of Carmel CARMEL CITY COUNCIL MEETING AGENDA MONDAY, JANUARY 5, 1998 --7:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 2. 3. 4. INVOCATION PLEDGE OF ALLEGIANCE RECOGNITION OF OUTSTANDING CITIZENS/CITY EMPLOYEES APPROVAL OF MINUTES a. December 9, 1997, Executive Session b. December 15, 1997, Regular Meeting c. December 29, 1997, Special Meeting RECOGNITION OF CITIZENS WHO WISH TO ADDRESS THE COUNCIL ACTION OF MAYORAL VETOES CLAIMS · Payroll · General Claims · Retirement COMMITTEE REPORTS OLD BUSINESS a. Second Reading Ordinance D-1343-97/Amendment to Ordinance D-1314-97 (Making City Attorney's Bi-Weekly Salary Based on 37.5 Hours per Week); Doug Haney, Department of Law b. Second Reading Ordinance D-1344-97/Amendment to Section 2-45 of the Carmel City Code (Family Illness/Bereavement Leave); Barbara Lamb, Human Resources c. Second Reading Ordinance D-1345-97/Amendment to Section 2-49 of the Carmel City Code (Holiday Pay); Barbara Lamb, Human Resources d. Second Reading Ordinance D-1346-97/Establishment of Work and Wage Guidelines for City Employees in Cases where the City is Closed Due to Unforeseen Circumstances (Section 2-53, Cannel City Code); Barbara Lamb, Human Resources e. Second Reading Ordinance D-1350-97/Amendment to Park Joinder Agreement; C O1JllOi~)~C~L~5 in I~r~EL, I N DI AN A 46032 317/571-2400 10. 11. 12. 13. PUBLIC HEARING NEW BUSINESS a. Resolution CC-01-05-98-01/Resolution Approving Payment of Construction Costs for Hazel Dell Parkway b. First Reading Ordinance D-1347-98/Amendment to Section 2-37 of the Carmel City Code (Definitions of Employee Classifications); Barbara Lamb, Human Resources c. First Reading Ordinance D-1348-98/Amendment to Section 2-38 of the Carmel City Code (Definitions of Employee Classifications Regarding Health Insurance); Barbara Lamb, Human Resources d. First Reading Ordinance D-1349-98/Amendment to Section 2-39 of the Carmel City Code (Life Insurance Eligibility); Barbara Lamb, Human Resources e. First Reading Ordinance D-1351-98/Amendment to Section 8-51 of the Carmel City Code (Parking Regulation on Lincoln Court); Councilor Robert Battreall f. First Reading Ordinance D-1352-98/Amendment to Section 9-126 of the Carmel City Code (Credits for Correcting/Removing Private Inflow/Infiltration Waters from the City's Sanitary Sewer System); John Duffy, Utilities OTHER a. Common Council Appointment to the Carmel Redevelopment Commission; Current Appointments are Councilor Ron Carter and Rick Roesch b. Common Council Appointment to the Hamilton County. Solid Waste District Board; Current Appointment is Councilor Norm Rundle b. Election of Carmel Common Council President for 1998; Cuarent President is Councilor Kevin Kirby ANNOUNCEMENTS 14. ADJOURNMENT CARMEL CITY COUNCIL MEETING MINUTES MONDAY, JANUARY 5, 1998 -7:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor Brainard; Councilor President Kevin Kirby, Councilors Jim Miller, Robert Battreall, Norm Rundle, Luci Snyder, Ron Carter and Billy Walker. Clerk- Treasurer Diana Cordray and Deputy Clerk Rebecca Wolf also attended. Mayor Brainard called the meeting to order at 7:32 p.m. Councilor Miller gave the invocation. Mayor Brainard led the Pledge of Allegiance. APPROVAL OF MINUTES: Councilor Battreall moved to approve the following minutes: December 9, 1997, Executive Session December 15, 1997, Regular Meeting December 29, 1997, Special Meeting Councilor Walker seconded. Councilor Rundle moved to delete Ordinance D-1340-97 was approved 6-0 from the first paragraph of Page 3 of the December 15 minutes because it was in error. He stated that the proper vote was recorded in the second paragraph of Page 3 of the minutes. Cotmcil~r P,~:nd!: seconded. The amendment was approved 7-0. All minutes were approved 7-0. ld~l~r RECOGNITION OF CITIZENS WHO WISH TO ADDRESS THE COUNCIL: No one from the public wished to speak. CLAIMS: There were no claims to be approved. COMMITTEE REPORTS: Councilor Battreall announced that a Cable TV Advisory Committee meeting would be held at 7 p.m. on January 21, 1998, in Council Chambers to discuss the rate increase and other issues. OLD BUSINESS:_Mayor Brainard announced Ordinance D-1343-97. an amendment to Ordinance D-1314-97 making the city attorney's bi-weekly salad_ based on 37.5 hours per week. The mayor explained the ordinance was changing the number of hours for the city attorney's work week from 30 to 37.5 per week. Qrdinance D-1343-97 was approved 7-0. Mayor Brainard asked Barbara Lamb, Human Resources Director, to address the council regarding Ordinance D-1344-97. an amendment to Section 2-45 of the City Code regardin~ family illness/bereavement leave: Ordinance D-1345-97. amendment to Section 2-49 of the City Code regarding holiday pay: and Ordinance D-1346-97. amendment to Section 2-53 of the City Code regarding work and wage guidelines for city employees in cases where the city is closed due to unforeseen circumstances. Ms. Lamb asked the council to table ordinance D-1345-97 because several councilors had questions about the procedure for handling holiday pay. Ordirlance D-1344-97 was approved %0. Councilor Kirby moved to table Ordinance D-1345-97. Councilor Carter seconded. Councilor Walker stated he did not want the ordinance tabled indefinitely. Councilors discussed with Ms. Lamb the appropriate time to table the ordinance. The mayor stated that bringing the ordinance back before council in three months would enable the ordinance to be approved before budgets were considered. Councilor Kirby amended his motion to table the ordinance for 90 days. Councilor Carter amended his second. Ordinance D-1345-97 was tabled for 90 days 7-0. Ordinance D-1346-97 was approved 7-0. Mayor Brainard announced Ordinance D-1350-97. amendment to the Park Joinder Agreement. Councilor Kirby moved to table the ordinance for at least one meeting because the council had only this evening received information from the city attorney regarding the ordinance. Councilor Battreall seconded. Councilor Walker called for the question. Ordinance D-1350-97 was tabled 7-0. NEW BUSINESS: Mayor Brainard announced Resolutioll CC-01-05-98-01. a resolution approving pament of construction costs for the Hazel Dell Parkway pro_iect for $141.566.81. Councilor Rundle moved to approve the resolution. Councilor Miller seconded. Resolution CC- 01-05-98-01 was approved 7-0. Mayor Brainard asked Ms. Lamb to address the council about Ordinance D-1347-98. an amendment to Section 2-37 of the City Code regarding definitions of employee classifications: Ordinance D-1348-98. an amendment to Section 2-38 of the City Code regarding definitions of employee classifications (health insurance); and Ordinance D-1349-98. an amendment to Section 2-39 of the City Code regarding life insurance eligibility. Ms. Lamb stated that the first two ordinances deleted the word permanent from classifications of types of city employees. She explained that Ordinance D-1349-97 would enable the city to enact all life insurance benefits at the same time for employees (one month) instead of staggering them until the end of an employee's probationary period. Councilor Snyder moved to introduce Ordinance D-1347-98. Councilor Walker seconded. Ordinance D-1347-98 was carded over to the next meeting. Councilor Miller moved to introduce Ordinance D- 1348-98. Councilor Snyder seconded. Ordinance D-1348-98 was carried over to the next meeting. Councilor Battreall moved to introduce Ordinance D-1349-98. Councilor Carter seconded. Councilor Kirby asked how long employees were on probation. Ms. Lamb stated that probationary periods could be from three months up to one year. She stated that this ordinance will put into the City Code the practice that is currently being done. Councilor Miller stated this was a good and needed ordinance. Clerk-Treasurer Cordray stated this ordinance would simplify a currently complex task. Councilor Kirby clarified that health insurance also was given to employees after 30 days with the city. Councilor Rundle asked if all employees were probationary at first. Ms. Lamb stated that each employee was considered probationary for three months. Councilor Rundle stated this ordinance was a positive change. Councilor Walker asked Ms. Lamb to see if the city had any other practices that differed from ordinance. Ordinance D- 1349-97 was carded over to the next meetine. Councilor Battreall explained Ordinance D- 1351-98. an amendment to Section 8-51 of the City Code regulating parking on Lincoln Court. He stated this ordinance would protect homeowners on Lincoln Court whose street was close to Wodock Field, a facility regularly used by the Carmel Dad's Club. Councilor Battreall explained that Dad's Club participants would park on Lincoln Court prohibiting access of emergency vehicles and presenting dangers to children. Councilor Battreall stated this ordinance would allow only residents with permits to park on the street. Councilor Battreall moved to introduce the ordinance. Councilor Carter seconded. Councilor Rundle stated the city had entered into an agreement to make the Lion's Club Parking Lot available for public use. He stated Dad's Club participants could park them. Mark McLellan, 2 Lincoln Court, stated he was in favor of the Dad's Club, but was concerned about his family's safety when the street was clogged with cars. Nancy Blondin of the Chamber of Commeme stated Dad's Club families could use the Chamber of Commerce parking lot on weekends if they needed the space. Paul Pace, 8 Lincoln Court, stated he had several children in the Dad's Club, but also was concerned about his family's safety. Councilor Battreall moved to suspend the rules and vote on the ordinance. Councilor Kirby seconded. The motion to suspend the rules failed 6-1. Councilor Walker voted no. Ordinance D- 1351-98 was can'ied over to the next meeting. Mayor Brainard announced Ordinance D-1352-97. an amendment to Section 9-126 of the City Code giving credits for correcting/removing private flow of waters fi.om the city's sanitary_ sewer system. Utilities Manager John Duffy stated that Ordinance A-60 made private infiltration into the city's sanitary sewer system illegal, and that in 1995 the city chose to give credits to homeowners who removed their sump pumps from the city's flow. Mr. Duffy stated this credit program expired at the end of 1997, but that some homeowners had not taken advantage of the credits. He explained that the ordinance before the council tonight would extend the credit program three more years. Mayor Brainard asked Mr. Duffy to explain the benefits of having customers remove their sump pump flow from the sanitary sewer system. Mr. Dully stated he had seen a definite impact at the sewer plant and that the credit program was a factor in the wastewater plant winning an EPA award. Councilor Walker moved to introduce the ordinance. Councilor Kirby seconded. Councilor Rundle verified that homeowners received a $100 credit on their sewer bills if they redirected flow of a sump pump away fi.om sanitary sewer lines. Ordinance D-1352-98 was carried over to the next meeting. ADD-ON ITEM: Councilor Kirby explained why Resolution CC-01-05-97-02. transfer of funds by the city council from Line Item #430-02 Travel Fees to Line Item #110 Part Time ($989.35) was necessary. He explained that councilors had been paid for meetings in the last pay period in December instead of January as had been budgeted. He stated the transfer was necessary to cover the negative balance in the council's account. Councilor Kirby moved to add the item to the agenda. Councilor Miller seconded. Resolution CC-01-05-97-02 was approved 7-0. OTHER: Mayor Brainard stated the council needed to make two appointments to the Carmel Redevelopment Commission. He stated the council's current appointments were Rich Roesch and Councilor Ron Carter. Councilor Kirby moved to reappoint both men to the CRDC. Councilor Snyder seconded~ The appointments were approved 7-0. Mayor Brainard stated the council needed to make one appointment to the Hamilton County Solid Waste District Board. He stated the council's current appointment was Councilor Norm Rundle. Councilor Kirby moved to reappoint Councilor Rundle to the board. Councilor Battreall seconded. The appointment was approved 7-0. Mayor Brainard stated the council needed to elect a council president for 1998. Councilor Snyder nominated Councilor Battreall. Councilor Kirby seconded. Councilor Walker moved to close nominations. Councilor Kirby seconded. The nominations were closed 7-0. Councilor Battreall was elected council president for 1998 by a unanimous vote. Mayor Brainard commended Councilor Kirby for his service as council president in 1997. Councilor Battreall agreed that Councilor Kirby had done a good job as president. Clerk-Treasurer Cordray asked the council to have a special meeting in mid-January to approve claims. She stated she was asking for the meeting because there was a three-week break between January meetings because ora holiday. The clerk-treasurer suggested having the meeting at 8 a.m. on either January 14 or 15. Councilor Battreall suggested the meeting be on January 14. Clerk-Treasurer Cordray stated today had been the first day her Office's new software had been on-line. Councilor Miller stated that today was the half-way point of the elected officials' terms and that he enjoyed the respect he and his fellow public servants shared. Councilor Snyder comrnended the council for having several productive Saturday workshop meetings. Councilor Carter stated the council's relationship with the mayor was a good one. Councilor Rundle stated that last year the council voted not to have the city pay for councilors' subscriptions to The Ledger newspaper. He stated he found the paper useful and wanted the city to again pay for councilors' subscriptions. Councilor Rundle moved that the city pay for councilors' subscriptions. Councilor Snyder seconded, clarifying with Councilor Rundle that he meant only those councilors who wanted to receive the paper. Clerk-Treasurer Cordray stated the council may need to appropriate or transfer money to pay for the subscriptions because it may not be budgeted. Mayor Brainard stated the money was available. Councilors Kirby, Walker and Rundle discussed whether councilors should receive the paper at the city's expense. The council voted 4-3 to have the city pay for councilors' subscriptions. Councilors Carter, Kirby and Battreall voted no. The meeting was adjourned at 8:18 p.m. Attest: