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HomeMy WebLinkAboutBPW-01-07-98 WEDNESDAY, JANUARY 7, 1998 --10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. December 17, 1997, regular meeting Bid Award a. Hazel Dell Parkway Landscaping; Kate Boyle, Engineering b. Old Town Infrastructure Improvements for First Avenue SE/NE and First Street NE/NW; Kate Boyle, Engineering Bond Releases a. Resolution BPW-01-07-98-01; Carmel Station, Section 3; Adams Street Extension b. Resolution BPW-01~07-98-02; Shadybrook, Section 1; Signs, Monuments & Markers, Sidewalks, Street Asphalt Surface c. Resolution BPW-01-07-98-03; Shadybmok, Section 2; Signs, Monuments & Markers, Sidewalks, Street Asphalt Surface d. Resolution BPW-01-07-98-04; Williamson Run, Section 8; Monuments & Markers, Sidewalks, Street Asphalt Surface e. Resolution BPW-01-07-98-05; Williamson Run, Section 9 and 10; Signs Monuments & Markers, Sidewalks, Street Asphalt Surface f. Resolution BPW-01-07~98-06; Stone Haven, Section 1; Monuments & Markers g. Resolution BPW-01-07-98-07; Beeson Medical Facility; Sanitary Sewers Contracts a. Agreement for Purchase of Goods and Services; Ulrich Chemical, Inc.; John Duffy, Utilities Claims a. $25,158.22 12/16/97 b. $48,937.69 12/9/97 Request to Use City Property/Close Street a. Request to Use Caucus Room; Linda Ditty, Carmel Clay Parks and Recreation; Various Dates in 1998 b. Request to Use Gazebo; Wedding; Jeremy Highers and Tiffany Knight; June 27, 1998; 11:30 a.m. to 4:30 p.m. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Other a. Secondary Plat Approval; Worthington Estates, Section 4; Jim Langston, Langston Development b. Secondary Plat Approval; Plum Creek Ridge, Section 2; Chris Werth, Thompson Land Company c. Secondary Plat Approval; Delaware Trace, Section 2; Richard Henderson, Sclmeider Engineering d. Request to }lave Foot Races; February 8 and March 22, 1998; Nelson G. Steele, Indy Runners e. Renewal of Clerk-Treasurer's Bond; Diana L. Cordray, Clerk-Treasurer f. Request Regarding Employee Deferred Compensation Program 8. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, JANUARY 7, 1998 -~10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Clerk-Treasurer Cordray and Deputy Clerk Rebecca Wolf also attended. Mayor Brainard called the meeting to order at I0 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes as listed on the agenda. Board Member Burke seconded. The minutes were approved 3-0. BID AWARD: City Engineer Kate Boyle stated that The Davey Tree Expert Co. had submitted the lowest bid for the Hazel Dell Landscaping Project but had made several changes to major specifications. Ms. Boyle stated the city attorney had recommended that the Davey Tree bid be deemed not responsive and that the project should be awarded to the next lowest bidder that is both responsible and responsive. Ms. Boyle recommended the board award the bid to Sundown Gardens, Inc. for $801,150.00. Mayor Brainard moved to award the bid to Sundown Gardens. Board Member Walker seconded. The motion was approved 3-0. Mayor Brainard asked for the attorney's letter to be kept with the bid file. Ms. Boyle stated that she had spoken with Davey Tree and explained the situation. Ms. Boyle stated that CC&T Construction Co., Inc. had submitted the lowest bid at $1,497,048.87 for the Old Town Infrastructure Improvements for First Avenue SE/NE and First Street NE/NW. She stated that CC&T's bid was a responsible and responsive bid. Ms. Boyle stated the highest bid had come in at about $1.9 million. Mayor Brainard moved to award the bid to CC&T. Board Member Walker seconded. The motion was approved 3-0. Ms. Boyle stated the pre-construction meeting for the project would be next week. BOND RELEASES: Mayor Brainard moved to appro-~e Resolutions BPW-01-07-98-01 through BPW-01-07-98-07, as listed on the agenda. Board Member Walker seconded. The resolutions were approved 3-0. CONTRACTS: Agreement for Purchase of Goods and Services with Ulrich Chemical. Inc.: Utilities Manager John Duffy stated the contract, which was for chlorine and sulfer dioxide, was a pay-as-you-go situation, and that he expected to spend about $40,000 to $50,000 per year. Mr. Duffy stated the Utilities Department had received quotes for the contract. Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Burke seconded. Claims were approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Mayor Brainard moved to approve the following requests to use city property: a) Request to Use Caucus Room: Linda Ditty, Cannel Clay Parks and Recreation: Various Dates in 1998 b) Request to Use Gazebo for Wedding: Jeremy Highers and Tiffany Knight: June 27, 1998:11:30 a.m. to 4;30 p.m. Board Member Burke seconded. The requests were approved 3-0. OTHER: Secondary_ Plat Approval: Worthington Estates. Secti01l 4: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Secondary_ Plat Approval: Plum Creek Ridge. Section 2: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Secondary_ Plat Approval: Delaware Trace. Section 2: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request to Have Foot Races: February 8 and March 22: Nelson G. Steele: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Renewal of Clerk-Treasurer's Bond: Mayor Brainard asked if there was a contract to sign for this item. Clerk-Treasurer Cordray stated she had the document that needed signed for her $300,000 bond. She stated that the document was identical to the ones the former city attorney had approved and the board had signed the previous two years. Mayor Brainard moved to renew the clerk-treasurer's bond. Board Member Walker seconded. The motion was approved 3-0. Request Regarding Employee Deferred Compensation Program: This item was not introduced because no one was present regarding the issue. ADD-ON ITEMS: A~eement for Purchase of Goods and Services with Minolta Business System~, Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Contract for Indigent Defense Services with Coots. Henke & Wheeler: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Request to Change Location of Sidewalk fi.om Original Site Plan: Moore Appraisals: Ms. Boyle explained that a landscape mound was in the place where the original sidewalk was planned. Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. The meeting was adjourned at 10:12 a.m.