HomeMy WebLinkAboutCCM-12-09-96 SPECIALCity of Carmel
MEETING NOTICE
CARMEL CITY COUNCIL SPECIALMEETING
MONDAY, DECEMBER 9, 1996 -- 3:30 P.M.
CAUCUS ROOM / CITY HALL / ONE CIVIC SQUARE
There is a Special Meeting of the Carme1 City Council scheduled
for Monday, December 9, 1996, at 3:30 p.m. in the Caucus Room,
City Hall, One Civic Square.
The purpose of the meeting is a workshop discussion for
Annexation of the Clay Township Annexation Area.
ONE CIVIC SQUARE CARMEL. IND1ANA 46032 317/571-2400
C~L CITY COUNCIL WOPa(SHOP MINUTES
~K)N~IAY, DECEMBER 9, 1996 -- 3:30 P.M.
CAUCUS ROOM / CITY H~LL / ONE CIVIC SQUARE
Men~bers present: Mayor Brainard; Carme1 City Council Members
Kevin Kirby, Bob Battreall, Norm Rundle, Luci Snyder, Ron Carter
and Billy Walker; Clerk-Treasurer Diana Cordray; Chief Deputy
Rebecca Wolf; Accounts Payable Administrator Cindy Sheeks; Clay
Township Trustee John Hensel; Township Board Members Karl Swain,
Bob Book and Jim Dillon; Township Attorneys Christine Altman and
Deb Farmer; and Township Clerk Rosmary Hensel. Curtis Coonrod,
accountant for the mayor, and Joe Calderon of Dann Pecar &
Newman, attorney for the city on annexation, also attended.
Mr. Coonrod passed out copies of the Annexation Fiscal Plan, A
Summary of Annexation Revenues and Expenditures, Revised November
22, 1996, (Exhibit A) to officials. The mayor stated the plan
reflected a 3 percent tax decrease each year until 2008. He added
that payments would not begin until 1998. Mayor Brainard
explained how the city planned to finance certain services in the
area to be annexed.
Officials discussed COIT (County Option Income Tax) money and the
effect the annexation would have on COIT distribution. Mr.
Coonrod and township officials agreed the COIT distribution for
the city would increase if the annexation was approved. Mr.
Coonrod stated the increase would come from other governments in
Hamilton County, such as Noblesville, Fishers and the County
Government. Township officials stated most of the COIT would come
from the township. Mr. Coonrod stated he could calculate the
figures of what the COIT distribution would be after the
annexation, but that he did not have those figures with him.
Discussion ensued about COIT distribution in regard to property
tax levies, road distribution tax and motor vehicle tax.
City and township officials discussed the method and cost of
implementing services into the annexed area, and how this would
affect assessed value of the township and the joinder agreements
between the city and township. Township officials questioned the
method of calculating expenses and revenues as shown on Mr.
Coonrod's fiscal plan. Mr. Coonrod explained the purpose of the
fiscal plan was to show the city could afford to provide services
to the annexed area. Mayor Brainard explained sidewalks and
street lights generally are not the city's responsibility. He
stated the city planned to re-pave some roads, but did not
anticipate building new ones.
The mayor talked about the increased staff and costs attributed
to providing police protection, fire protection and storm water
drainage to the proposed annexed area. Ms. Altman expressed
concern about areas that already were served by non-city sewer
utilities.
Officials discussed the tax rates published in the newspaper.
They also discussed debt, how COIT money rewards deficit spending
and whether residents in the proposed annexed area would have to
pay for portions of debt twice if they were annexed.
Mayor Brainard stated The Daily Ledger had published the wrong
date in its legal notices for the public hearing of the
annexation. The paper published the date of the public hearing as
December 6, 1996, instead of the correct date of December 16,
1996. The mayor stated that in order to fully comply with the
law, the city would have to re-notice the public hearing at least
10 days before the hearing was to be held. He stated the hearing
had not yet been rescheduled.
Officials discussed spreading the tax burden of the annexation
over several years. Councilor Kirby stated the council needed
more time to examine the numbers of the fiscal plan, especially
if it were to be amended.
Ms. Altman asked when redistricting would take place if the
annexation was approved. Mayor Brainard stated all of those
changes would occur at the 1999 elections.
Officials discussed the importance of township residents being
represented on the governing bodies that make zoning and planning
decisions for Carmel and Clay Township. Mr. Dillon stated he had
never noticed a problem with the boards recognizing wants and
needs of township citizens, but agreed it was an issue. He
stated, however, that his vote was not worth the problems being
caused by the proposed annexation. Mr. Book stated communication
between governing bodies had been good, but was concerned the
annexation issue might cause problems. Mr. Dillon stated
annexation was not bad in a tax-neutral environment.
Officials discussed options available under the annexation law.
Several city and township officials agreed they wanted more time
to examine the annexation proposal. They also agreed the people
should be included in the process.
Councilor Battreall moved to adjourn the meeting. Councilor
Walker seconded. The meeting was adjourned at 5:23 p.m.
A roved,
Att ~t:
Resp~y submitted,
00