HomeMy WebLinkAboutBPW-12-04-96City of Carmel
CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA
WEDNESDAY, DECEMBER 4, -~ 1:30 P.M.
COUNCIL CHAMBERS / CITY I{AT,T. / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Approval of Minutes
a· November 20, 1996
Recognition Of City Employees
a. Waste Treatment South Plant Employees, Safety Award
Performance Releases
a. BPW-12-04-96-01; Shadybrook, Section 2; Sanitary Sewers
b. BPW-12-04-96-02; Parkside Village, Sections I and 2;
Sanitary/Storm Sewers
c. BPW-12-04-96-03; Williamson Run, Sections 9 and 10;
Sanitary Sewers
d. BPW-12-04-96-04; Lynnwood, Section 1; Street Signs
e. BPW-12-04-96-05; Lynnwood, Section 2; Street Signs
Bid Opening
a. Water Main Extension Contract 16; John Duffy,
Manager
Utilities
Contracts
a. Amendment to Bonar Group Contract;
Deb Grisham, City
Attorney
Contract for Indigent Defense Services; Coots, Henke &
Wheeler; Judge Bardach, Carmel City Court
Mutual Aid A~reements; Fishers and Pike Township Fire
Departments; Doug Callahan, Fire Chief
Ax/reement for Engineering Services; Cosmopolitan
Consulting Engineers; Kate Boyle, City Engineer
A~reement for Engineering Services; American Consulting
Engineers, Inc.; Kate Boyle, City Engineer
Agreement for Goods and Services; Pitney Bowes Inc.;
Doug Callahan, Fire Chief
Agreement for Personnel Law Training; Bose McKinney &
Evans; Barbara Lamb, Human Resources Director
ONE CIVIC SQUARE CARMEL, lNDlANA46032 317/571-2400
Claims
a. The Nyhart Company
b. The Nyhart Company
c. The Nyhart Company
11/05/96
11/19/96
11/20/96
$34,346.34
$12,417.33
$21,030.41
Request for Water and Sewer Availability
a. Sewer and Water Availability; Plum Creek North, Section
4; Cort Crosby, Schneider Engineering
b. Sewer and Water Availability; Plum Creek Clubhouse,
Dennis Grumpp, Schneider Engineering
Other
a. Resolution BPW-12-04-96-06/AResolution Approving the
Transition of Civillian Employees to City Policies
b. Dedication of Right of Way; TMF, Ltd.; James Nelson,
Nelson & Frankenberger
c. Request for Promotion of Captain to Battalion Chief;
Doug Callahan, Fire Chief
d. Request to Appoint Wendell E. Howard to Position of EMS
Director; Doug Callahan, Fire Chief
e. Request for Sidewalk Relocation; Camel Station,
Section 3; Mark Obergfell, Weihe Engineers
f. Request for Open Cut; Circle Drive/Rolling Acres; Craig
Sharpe, Tudor Commons
g. Request for Commercial Curb Cut; Plum Creek Clubhouse;
Bruce Hagen, Schneider Engineering
h. Request for Commercial Curb Cut; Liberty Healthcare;
Dennis Grumpp, Paul I. Cripe, Inc.
i. Change Order #5 for Contract #8; Groundwater Supply
Project; Titan Contracting, Inc.; John Duffy, Utilities
j. Change Order #1; Water Treatment Plant 4 Painting
Contract; Security Painting Co. Inc.; John Duffy,
Utilities
k. Consent to Encroach; Meadowlark Park; Carmel Clay Board
of Parks and Recreation
Announcements
Adjournment
CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES
WEDNESDAY, DECEMBER 4, -- 1:30 P.M.
COUNCIL CHAMBERS / CITY HA/,L / ONE SCIVIC SQUARE
MEMBERS PRESENT: Mayor Brainard; Board Members Walker and Watson.
Clerk-Treasurer Cordray and Chief Deputy Wolf also attended.
Mayor Brainard called the meeting to order at 1:03 p.m.
APPROVAL OF MINUTES: Board Member Walker moved to approve the
minutes of November 20, 1996. Board Member Watson seconded. All
members voted AYE. The minutes were approved.
RECOGNITION OF CITY EMPLOYEES: Mayor Brainard stated he was asked
to hold the recognition of Waste Treatment South Plant Employees
until the next meeting.
PERFORMANCE RELEASES: Mayor Brainard moved to approve Resolution
BPW-12-04~96-01. Board Member Walker seconded. All members voted
AYE. The resolution was approved.
Mayor Brainard moved to approve Resolution BPW-12-04-96-02. Board
Member Watson seconded. Board Member Walker called for the
question. All members voted AYE. The resolution was approved.
Mayor Brainard moved to approve Resolution BPW-12-04-96-03. Board
Member Watson seconded. All members voted AYE. The resolution was
approved.
Mayor Brainard moved to approve Resolutions BPW-12-04~96-04 and
BPW-12-04-96-05. Board Member Watson seconded. All members voted
AYE. The resolutions were approved.
BID OPENING: Mayor Brainard stated the bid openings were for
Water Main Extension Contract 16 for the Utilities. The bids were
opened and read as follows:
1) Moffit Rehab Services, Inc.; $72,501.00
2) Weitzel Construction Co. Inc.; $60,000.00
3) Corbit & Sons Construction Co., Inc.; $63,449.00
The mayor stated he had a cousin married to an employee at
Corbit. Mayor Brainard stated his cousin had no ownership
interest in the company.
4) Tramco; $67,042.60
5) Eagle Valley, Inc.; $43,703.00
6) Leland Roberts Construction, Inc. $58,045.02
7) Sweeney Construction Corp.; $89,587.00
8) Trotter Construction; $137,125.45
Board Member Walker moved to give the bids to Utilities Manager
Duffy to review for recommendation to the board. Board Member
Watson seconded. All members voted AYE. The board gave Mr. Duffy
the bids for review.
CONTRACTS: Mayor Brainard moved to table the Amendment to Bonar
Group Contract. Board Member Watson seconded. All members voted
AYE. The amendment was tabled.
Mayor Brainard moved to approve the Contract for Indigent Defense
Services with Coots, Henke & Wheeler. Board Member Watson
seconded. All members voted AYE. The contract was approved.
Mayor Brainard moved to approve the Mutual Aid Agreements with
Fishers and Pike Township Fire Departments. Board Member Watson
seconded. All members voted AYE. The contract was approved.
Mayor Brainard moved to approve the Agreement for Engineering
Services with Cosmopolitan Consulting Engineers. Board Member
Watson seconded. City Engineer Boyle stated she was comfortable
with the scope of the contract, but that she had a few questions
regarding the content. She stated the wording may bind the city
to additional services. She asked the board if she could have
more time to iron out the details. Board Member Walker suggested
tabling the contract. Mayor Brainard asked Ms. Boyle if she would
prefer the board approve the contract subject to the city
attorney's approval. Ms. Boyle stated that would be acceptable if
the board would give the mayor authorization to execute the
contract when it was completed. Board Member Walker stated he
would prefer to table the contract until the next meeting. Mayor
Brainard seconded. All members voted AYE. The contract was
tabled.
Mayor Brainard moved to approve the Agreement for Engineering
Services with American Consulting Engineers, Inc. Board Member
Watson seconded. Board Member Walker called for the question. All
members voted AYE. The contract was approved.
Mayor Brainard moved to approve the Agreement for Goods and
Services with Pitney Bowes Inc. Board Member Watson seconded. All
members voted AYE. The agreement was approved.
Mayor Brainard moved to approve the Agreement for Personnel Law
Training with Bose McKinney & Evans. Board Member Watson
seconded. Board Member Watson moved to amend the motion to
approve the First, Second and Third Quarter classes specified in
the contract, but to exclude the fourth quarter class. Mayor
Brainard seconded. All members voted AYE. The amendment was
approved. The mayor called for a vote on the amended contract.
All members voted AYE. The contract, as amended, was approved.
CLAIMS: Board Member Walker moved to approve the claims as listed
on the agenda (Items 6a through 6c). Board Member Watson
seconded. All members voted AYE. The claims were approved.
REQUEST FOR WATERAND SEWER AVAILABILITY: Mayor Brainard moved to
approve the request for Sewer and Water Availability for Plum
Creek North, Section 4. Board Member Watson seconded. All members
voted AYE. The request was approved.
Mayor Brainard moved to approve the request for Sewer and Water
Availability for Plum Creek Clubhouse. Board Member Walker
seconded. All members voted AYE. The request was approved.
OTHER: Mayor Brainard moved to approve Resolution BPW-12-04-96-
06/A Resolution Approving the Transition of Civilian Employees to
City Policies. Board Member Watson seconded. All members voted
AYE. The resolution was approved.
Mayor Brainard moved to approve the request for a Dedication of
Right of Way by TMF, Ltd. Board Member Walker seconded. All
members voted AYE. The request was approved.
Mayor Brainard moved to approve the Request for Promotion of
Captain to Battalion Chief. Board Member Watson seconded. All
members voted AYE. The request was approved.
Mayor Brainard moved to approve the Request to Appoint Wendell E.
Howard to Position of EMS Director. Board Member Watson seconded.
All members voted AYE. The request was approved.
Mayor Brainard moved to approve the Request for Sidewalk
Relocation for Carmel Station, Section 3. Board Member Watson
seconded. All members voted AYE. The request was approved.
Mayor Brainard moved to approve the Request for Open Cut for
Circle Drive/Rolling Acres. Board Member Watson seconded. All
members voted AYE. The request was approved.
Mayor Brainard moved to approve the Request for Commercial Curb
Cut for Plum Creek Clubhouse. Board Member Walker seconded. All
members voted AYE. The request was approved.
Mayor Brainard moved to approve the Request for Commercial Curb
Cut for Liberty Healthcare. Board Member Watson seconded. All
members voted AYE. The request was approved.
Mayor Brainard moved to approve Change Order ~5 for Contract #8,
Groundwater Supply Project with Titan Contracting, Inc. Board
Member Watson seconded. Utilities Manager Duffy stated the change
order was a reduction. All members voted AYE. The change order
was approved.
Mayor Brainard moved to approve Change Order #1 for Water
Treatment Plant 4 Painting Contract with Security Painting Co.
Inc. Board Member Walker called for the question. All members
voted AYE. The change order was approved.
Mayor Brainard moved to approve the Consent to Encroach at
Meadowlark Park by the Carmel Clay Board of Parks and Recreation.
Board Member Walker seconded. All members voted AYE. The request
was approved.
ADJOURNMENT: Board Member Walker moved to adjourn. Mayor Brainard
seconded. All members voted AYE. The meeting was adjourned.
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