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Home My WebLink AboutBPW-11-06-96City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING A~ENDA WEDNESDAY, NOVEMBER 6, -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. October 16, 1996 b. October 23, 1996 Performance Releases a. BPW-11-06-96-01; Foster Estates, Section 6A; Streets; Jim White, Quadrant Development BPW-11-06-96-02; Foster Estates, Section 7; Streets, Monuments and Markers; Jim White, Quadrant Development BPW-11-06-96-03; Trails at Avian Glen, Section 9; Water, Sanitary, Storm; Li-Ching Wu, Davis Development BPW-11-06-96-04; Trails at Avian Glen, Section 8; Exterior Sidewalks; Li-Ching Wu, Davis Development BPW-11-06-96-05; Trails at Avian Glen, Section 9; Streets, Curbs, Cherry Tree Improvements; Li-Ching Wu, Davis Development Bid Award a. Front End Loader Bid; Department David Klingensmith; Street Contracts a. Agreement for Goods and Services; Reynolds Construction Equipment; David Klingensmith, Street Department b. Axlreement for Services; Mid-America Elevator Co., Inc.; David Brandt, Carmel City Hall c. A~reement for Legal Services; Bleecker, Brodey & Andrews; Deb Grisham, Department of Law d· A4reement for Surveying Services; Weihe Engineers, Inc.; John Duffy, Utilities e. A~3reement for Services; Myers Construction Management Inc.; John Duffy, Utilities Claims a. The Nyhart Company b. The Nyhart Company c. The Nyhart Company 10/08/96 10/15/96 10/17/96 $42,594.58 $2,840.93 $20,653.54 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 d. The Nyhart Company 10/22/96 $38,541.97 Request for Use of City Property a. Concert; Brandon Wright and Jason Miller; 1996 November 8, Request for Water and Sewer Availability a. Water Availability; Telamon Corporation; Jackson Lau, Lau Associates Sewer and Water Availability; Top Value Fabrics, Dan Johnson, JBE Engineers Sewer and Water Availability; Spring Creek, Section 3; John Edwards, Langston Development Other aa. Resolution BPW-11-06-96-06/AResolution to Accept Property; Kate Boyle; Engineering a. Request for Cover Sheet Signatures; Main Street Clock Installation; Kate Boyle, Engineering b. Resolution BPW-11-06-96-07/AResolution Granting the Mayor Authority to Execute a Contract; Kate Boyle; Engineering c. Request for Driveway Modifications; Top Value Fabrics; Dan Johnson, JBE Engineers d. Request for Replats; Williamson Run, Section 9, Lots 144,145, Neva Lane; Mark Boyce, C.P. Morgan e. Request for Sidewalk Realignment; ~sameade Commons; Scott Unger, Rosemeade Development f. Request for Commercial Curb Cut; Technology Drive; Bruce Hagen, Paul I. Cripe g. Request for Release of Partial Escrow Funds, Star Financial Bank; John Duffy, Utilities Announcements 10. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, NOVEMBER 6, -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Board Members Walker and Watson. Clerk-Treasurer Cordray and Chief Deputy Wolf also attended. Board Member Watson called the meeting to order at 1:37 p.m. The meeting was recessed at 1:38 p.m. for five minutes for the public to enter Council Chambers. APPROVAL OF MINUTES: Board Member Watson moved to approve the October 16, 1996, minutes. Board Member Walker seconded. Both members voted AYE. The minutes were approved. Both board members agreed to table the minutes from the October 23, 1996, meeting. PEPa~DRVa%NCE RELEASES: Board Member Walker moved to approve Resolution BPW-11-06-96-01. Board Member Watson seconded. Both members vote AYE. The resolution was approved. Board Member Walker moved to approve Resolution BPW-11-06-96-02. Board Member Watson seconded. Both members vote AYE. The resolution was approved. Board Member Walker moved to approve Resolution BPW-11-06-96-03. Board Member Watson seconded. Both members vote AYE. The resolution was approved. Board Member Walker moved to approve Resolution BPW-11-06-96-04. Board Member Watson seconded. Both members vote AYE. The resolution was approved. Board Member Walker moved to approve Resolution BPW-11-06-96-05. Board Member Watson seconded. Both members vote AYE. The resolution was approved. BID AWARD: Street Commissioner Klingensmith recommended the board accept the bid from Reynolds Construction Equipment for a front end loader. Board Member Walker moved to accept the bid, Board Member Watson seconded. Both members vote AYE. The bid was accepted. ADD-ON ITEMS: Board Member Walker opened and read bids for the city's LAN System. The bids were from ComputerLand Technology Group, $252,222; Hardware House, $253,211; and Indiana Computer Outlet, $315,145. Board Member Walker recommended Communications Center Director Kinder take the bids and return to the next meeting with a recommendation for the board. Board Member Walker stated the board also had expected to open bids for police vehicles at the meeting, but that no bids had been received. He stated the police department had the option of accepting the state bid or re-bidding the vehicles. CONTRACTS: Board Member Walker moved to approve the Agreement for Goods and Services with Reynolds Construction Equipment. Board Member Watson seconded. Both members vote AYE. The agreement was approved. Board Member Walker moved to approve the Agreement for Services with Mid-America Elevator Co., Inc. Board Member Watson seconded. Both members vote AYE. The agreement was approved. Board Member Walker moved to approve the Agreement for Legal Services with Bleecker, Brodey & Andrews. Board Member Watson seconded. Both members vote AYE. The agreement was approved. Board Member Walker moved to approve the Agreement for Surveying Services with Weihe Engineers, Inc. Board Member Watson seconded. Both members vote AYE. The agreement was approved. Board Member Walker moved to approve the Agreement for Services with Myers Construction Management, Inc. Board Member Watson seconded. Both members vote AYE. The agreement was approved. CLAIMS: Board Member Walker moved to approve the claims as listed on the agenda (Items 5a through 5d). Board Members Watson seconded. Both members voted AYE. The claims were approved. REQUEST FOR USE OF CITY PROPERTY: Board Member Walker moved to approve the request for a concert at the gazebo on November 8, 1996, contingent upon the group ending its concert no later than 9:30 p.m., but permitting it to begin at 5:30 p.m. Board Member Watson seconded. Both members voted AYE. The request was approved. REQUEST FOR WATER AND SEWER AVAILABILITY: Board Member Walker moved to approve Telamon Corporation's request for water availability. Board Member Watson seconded. Both members voted AYE. The request was approved. Board Member Walker moved to approve Top Value Fabrics's request for sewer and water availability. Board Member Watson seconded. Both members voted AYE. The request was approved. Board Member Walker moved to approve Spring Creek's request for sewer and water availability. Board Member Watson seconded. Both members voted AYE. The request was approved. OTHER: Board Member Walker moved to approve Resolution BPW-11-06- 96-06/A Resolution to Accept Property. Board Member Watson seconded. City Attorney Grisham stated her office should be able to get the quitclaim deed to the Hamilton County Recorder's Office the following day. Both members voted AYE. The resolution was approved. Board Members Walker and Watson agreed to sign the cover sheet for the Main Street Clock Design. City Engineer Boyle explained the city was trying to complete the installation of the Main Street Clock by November 30, 1996. Boyle stated she was gathering quotes and wanted the board to grant the mayor authority to approve the contract drawn up by the city attorney with the company whose quote she chose. Board Member Walker moved to approve Resolution BPW-11-06-96-07/A Resolution Granting the Mayor Authority to Execute a Contract. Board Member Watson seconded. Both members voted AYE. The resolution was approved. Board Member Walker moved to approve a request for driveway modifications at Top Value Fabrics. Board Member Watson seconded. City Engineer Boyle explained the company wanted to modify the curbs because trucks were tearing them up when they turned onto the company's property. Both members voted AYE. The request was approved. Board Member Walker moved to approve the Request for Replats of Williamson Run, Section 9, Lots 144, 145, Neva Lane. Board Member Watson seconded. City Engineer Boyle stated the request had been approved by the Department of Community Services and the Plan Commission. Both members voted AYE. The request was approved. City Engineer Boyle stated the Request for Sidewalk Realignment along ll6th Street would move sidewalks back from the right of way. Board Member Walker moved to approve the request contingent that everything is in writing and to City Engineer Boyle's satisfaction. Board Member Watson seconded. Both members voted AYE. The request was approved. Board Member Walker introduced the Request for a Commercial Curb Cut on Technology Drive by Bruce Hagen of Paul I. Cripe. City Engineer Boyle explained that Technology Drive was partly a private street and that she was unaware if the owner had been contacted about the cut. Board Member Walker moved to table the request until the next meeting so the board could receive more information. Board Member Watson seconded. Both members voted AYE. The request was tabled. Board Member Walker moved to approve the Request for Release Partial Escrow Funds from Star Financial Bank. Board Member Watson seconded. Both members voted AYE. The request was approved. of A~INOUNCEMENTS: City Attorney Grisham stated an agreement for sale of water from Carmel to Indianapolis Water Company had been approved at the November 4 city council meeting. She explained that Plum Creek Development had asked the city to move the water main installation so as to preserve some trees. This would require the city to extend an easement on Plum Creek's golf course from 10 feet to 25 feet, which Grisham stated the owner had agreed to do. Grisham stated that if the board approved the contract at the meeting, the approval should be contingent on the city acquiring the easements in the areas consistent with the agreement and the preservation of trees according to Utilities Manager Duffy's understanding. Board Member Watson asked for a 10 minute recess to review the contract. City Attorney Grisham also requested the board approve an amendment of Lewis & Kappes's current letter of engagement so the firm could complete a required filing with the Indiana Utilities Regulatory Commission. The cost would be at the same rates as the current contract. The meeting was recessed at 2:25 p.m. and reconvened at 2:42 p.m. Board Member Walker moved to approve the contract conditioned on the city obtaining the easements it needed and also moved to approve the amendments to Lewis & Kappes's letter of engagement. Board Member Watson seconded. Both members voted AYE. The water contract and amendments to Lewis & Kappes's letter of engagement were approved. ADJOD~NMENT: Board Member Watson moved to adjourn. Board Member Walker seconded. Both members voted AYE. The meeting was adjourned. Attest: Respectfully submitted, Approved,