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HomeMy WebLinkAboutBPW-10-02-96City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, OCTOBER 2, -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. September 25, 1996 Plat Signatures a. Camel Station, Section 3; Mark Obergfell, Weihe Engineers b. Camel Centerpointe, Section 2A; Richard Henderson, Schneider Engineering Contracts a. Agreement with Respect to Letters of Credit; BDC Cardinal Associates, LP and Harris Trust and Savings Bank Renewal of Maintenance Contract; Xerox Co.; Judge Bardach, City Court Beeson Medical Facility Sanitary Sewer Agreement; John Duffy, Utilities Claims a. The Nyhart Company b. The Nyhart Company 9/17/96 9/24/96 $22,755.08 $26,487.84 Request to Close City Street a. Halloween Event; Carmel McCorkle Clay Parks and Recreation; Mary Request for Use of City Property a. Birthday Party; Lisa Casler Requests for Water and Sewer Availability a. Sewer and Water Availability; Plum Creek Village, Section 2; Cort Crosby, Schneider Engineering b Sewer and Water Availability; Plum Creek North, Section 4; Cort Crosby, Schneider Engineering ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Other a. Request for Street Cut; Company Jerry Robinson, Indiana Gas 9. Announcements 10. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, OCTOBER 2, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor Brainard and Board Member Watson. Clerk- Treasurer Cordray and Chief Deputy Wolf also attended. Mayor Brainard called the meeting to order at 1:31 p.m. Ai~PROVAL OF MINUTES: Board Member Watson moved to approve the minutes from the September 25, 1996, BPW meeting. Mayor Brainard seconded. Both members voted AYE. The minutes were approved. PLAT SIGNATURES: Mayor Brainard moved to approve the plat signature for Carmel Station, Section 3. Board Member Watson seconded. Both members voted AYE. The plat signature was approved. Mayor Brainard moved to approve the plat signature for Carmel Centerpointe, Section 2A. Board Member Watson seconded. Both members voted AYE. The plat signature was approved. CONTRACTS: Mayor Brainard moved to approve the Agreement with Respect to Letters of Credit on the condition that the city attorney have final approval. Board Member Watson seconded. Both members voted AYE. The agreement was approved. Mayor Brainard moved to approve the Renewal of the Maintenance Contract with Xerox and the Carmet City Court. Board Member Watson seconded. Board Member Watson expressed concern about prices in the contract. Both members voted AYE. The contract renewal was approved. Mayor Brainard moved to approve the Beeson Medical Facility Sanitary Sewer Agreement. Board Member Watson seconded. Utilities Manager John Duffy explained that even though the terms in the agreement weren't the city's normal procedure, he thought they were better than relinquishing the area to Hamilton Western Utilities. Both members voted AYE. The agreement was approved. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda (items 4a and 4b). Board Member Watson seconded. Both members voted AYE. The claims were approved. REQUEST TO CLOSE CITY STREET: Mayor Brainard moved to approve Carmel Clay Parks and Recreation's request to close part of Third Avenue S. W. for a Halloween hay ride. Board Member Watson seconded. Mayor Brainard explained all street closings included local access. Both members voted AYE. The request was approved. REQUEST FOR USE OF CITY PROPERTY: Mayor Brainard moved to approve the request by Lisa Casler to use the gazebo for a birthday party. Board Member Watson seconded. Mayor Brainard asked Clerk- Treasurer Cordray to notify Ms. Casler that she could use her sound system but to remember the neighbors when deciding how loud to use it. Board Member Watson reminded the mayor that the board had previously ended gazebo use at 9:30 p.m. Mayor Brainard amended his motion to end the party at 9:30 p.m. instead of the 10 p.m. requested by Ms. Casler. Both members voted AYE. The request was approved. REQUEST FOR WATER AND SEWER AVAILABILITY: Mayor Brainard moved to approve the request for water and sewer availability for Plum Creek Village, Section 2. Board Member Watson seconded. Both members voted AYE. The request was approved. OTHER: Jerry Robinson of the Indiana Gas Co. explained his company needed to cut 126th Street to provide Mohawk Trails Elementary School with a larger gas supply because the school doubled its need for gas during remodeling. Mr. Robinson stated the gas company maintained information in its offices about the locations of its lines. The mayor stated that the gas company has caused the city to spend a lot of extra money on street cuts because the it doesn't provide the city with this information. Mayor Brainard moved to approve the street cut on the condition that the Indiana Gas Co. share with the city any and all information concerning where the gas lines are in the city of Carmel -- full and complete access to those records. Board Member Watson seconded the motion. City Engineer Kate Boyle stated that the gas company does its best to tell the city where the location of the lines are on the ground, but that it cannot confirm the depth. Mr. Robinson confirmed that the company knows where the lines are from the ground, but rarely has record of depth. City Engineer Boyle stated she had not had enough time to speak with Mr. Robinson about alternatives to cutting the street and that was why she asked him to speak to the board. Mr. Robinson stated there were no alternatives. Both members voted AYE. The request was approved. Mayor Brainard asked Mr. Robinson to indicate to the gas company that at the point it makes this street cut, it accepts the terms of this permission, and that the city will have a legal right to any information concerning the location of lines in the city. ADD-ON ITEMS: Board member Watson moved to approve the contract with Dann Pecar Newman and Kleiman. Mayor Brainard seconded. Both members voted AYE. The contract was approved. Mayor Brainard motioned to adjourn the meeting. Board Member Watson seconded. Both members voted AYE. The meeting was adjourned at 1:52 p.m. Attest: Respectfully submitted, Approved, ~