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HomeMy WebLinkAboutBPW-10-16-96City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, OCTOBER 16, -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. October 2, 1996 Performance Releases a. BPW-10-16-96-01; Foster Estates, Section 6A; Curbs, Water, Sanitary Sewers, Storm Sewers/Drainage; Richard Henderson, Schneider Engineering BPW-10-16-96-02; Foster Estates, Section 7; Curbs, Water, Sanitary Sewers, Storm Sewers/Drainage; Richard Henderson, Schneider Engineering BPW-10-16-96-03; The Enclave of Camel; Perimeter Sidewalks; Gregg Hendershot, J.C. Hart Company Contracts a. A4reement for Professional Services; Bonar; Kate Boyle, Engineering b. Agreement for Labor And Repair Services; Indiana University; Chief Michael Fogarty, CPD c. Ax3reement for Professional Services; Van Ausdall; Chief Michael Fogarty, CPD d. Approval of Amendments to the Private Industry Council/Local Elected Official Agreement; Interlocal Association; Barb Lamb, Human Resources e. Approval of the Agreement for Professional Services; Development Strategies, Inc.; Tom Thompson, Plan Commission f. Agreement for Professional Services; ATEC; John Duffy, Utilities g. Agreement for Professional Services; Dixon Engineering; John Duffy, Utilities h. Agreement for Goods and Services; Ulrich Chemical Co.; John Duffy, Utilities i. Agreement for Professional Services; H.J. Spier Co., Inc.; Clerk-Treasurer Cordray j. Letter Agreement of Engineering Services Agreement; Jones & Henry Engineers, Ltd.; John Duffy, Utilities ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Approval of Short Term Lease Ax/reement; Weaver Realty Partnership; Clerk-Treasurer Cordray Claims a. The Nyhart Company b. The Nyhart Company 09/28/96 10/01/96 $17,688.51 $3,577.95 Request to Close City Street a. Block Party; North Acres Homeowners Association; Ginder; October 26, 1996 Jamie Request for Use of City Property a. Political Rally; Goldsmith for Governor; November 2, 1996 b. Wedding; Fred Albert; September 6, 1997 Karen Glaser; Commercial Curb Cut Request a. Schneider Office Building; 103rd and Pennsylvania streets; Stan Neal, Weihe Engineers Change Orders a. 96th Street Bridge; Contract 1, Change Order #3; Les Locke, Hamilton County b. First Avenue N.W.; Change Order #2; Kate Boyle, Engineering c. 116th Street Project; Change Orders #24, #25, #26; Bob LaFoe, Butler Fairman & Seufert Bid Opening a. Front End Loader; David Klingensmith, Street Department 10. 11. Request for Promotions a. Two Police Officers to First Class Patrolman; Chief Michael Fogarty, CPD Request for Annexations a. Petition for Annexation; Prairie View Residential Subdivision; James J. Nelson representing BDC/Cardinal Ventures, L.P. b. Petition for Annexation; Carey Grove Park; Carmel Clay Park and Recreation 12. Other Request toAddress Board, Cut; J.H. Scott, 13. Announcements Indiana Gas Company; Street 14. Adjourrunent ~L BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, OCTOBER 16, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor Brainard; Board Members Walker and Watson. Clerk-Treasurer Cordray and Chief Deputy Wolf also attended. Mayor Brainard called the meeting to order at 1:36 p.m. APPROVAL OF MINUTES: Board Member Watson moved to approve the minutes from the October 2, 1996, meeting. Mayor Brainard seconded. The minutes were approved 2-0. Board Member Walker abstained. PERFORMANCE RELEASES: Board Member Walker moved to approve BPW- 10-16-96-01; Foster Estates, Section 6A and BPW-10-16-96-02; Foster Estates, Section 7. Board Members Watson seconded. All members voted AYE. The releases were approved. Mayor Brainard moved to approve BPW-10-16-96-03; The Enclave of Carmel. Board Member Walker seconded. All members voted AYE. The release was approved. CONTRACTS: Mayor Brainard moved to approve the Agreement for Professional Services with the Bonar Group. Board Member Walker seconded. All members voted AYE. The agreement was approved. Mayor Brainard moved to approve the Agreement for Labor And Repair Services with Indiana University. Board Member Watson seconded. All members voted AYE. The agreement was approved. Mayor Brainard moved to approve the Agreement for Professional Services with Van Ausdall. Board Member Walker seconded. All members voted AYE. The agreement was approved. Mayor Brainard moved to approve the Amendments to the Private Industry Council/Local Elected Official Agreement with the Interlocal Association. Board Member Walker seconded. All members voted AYE. The amendments were approved. Mayor Brainard explained the city had not received the signed contract from Development Strategies, Inc., but that it was in the mail via Federal Express. The mayor read a recommendation by the city attorney that the board approve the contract and give the mayor authority to execute the contract when it arrived the following day. Mayor Brainard moved to approve the Agreement for Professional Services with Development Strategies, Inc. Board Member Walker seconded. All members voted AYE. The agreement was approved with the city attorney's recommendations. Mayor Brainard moved to approve the Agreement for Professional Services with ATEC. Board Member Walker seconded. All members voted AYE. The agreement was approved. Mayor Brainard moved to approve the Agreement for Professional Services with L.C. United Painting Co. Board Member Walker seconded. Utilities Manager John Duffy explained why the utility wanted to hire the company to wash the water tower. He also explained that even though Dixon Engineering drew up the contract, the Clerk-Treasurer's Office should file it titled L.C. United Painting Co. All members voted AYE. The agreement was approved. Mayor Brainard moved to approve the Agreement for Goods and Services with Ulrich Chemical Co. Board Member Watson seconded. Utilities Manager Duffy explained the board already had approved the contract, but that Ulrich wanted to make some changes. He stated that none of the changes affected the costs. All members voted AYE. The agreement was approved. Board Member Walker moved to approve the Agreement for Professional Services with H.J. Spier Co., Inc. Board Member Watson seconded. Board Member Walker called for the question. agreement was approved 2-1. The mayor voted no. The Board Member Walker moved to approve the Letter Agreement of Engineering Services Agreement with Jones & Henry Engineers, Ltd. Mayor Brainard seconded. All members voted AYE. The agreement was approved. Board Member Watson moved to approve the Short Term Lease Agreement with Weaver Realty Partnership. Board Member Walker seconded. Clerk-Treasurer Cordray explained she needed to extend the lease with Weaver so she could examine city files. She stated that she had to look through more than 200 boxes in the warehouse before she could ascertain what could be kept and what could legally be destroyed. She explained that the law requires her to maintain three years of records on site, but she intends to keep five years of records in a storage room in Carmel City Hall. Clerk-Treasurer Cordray added that she would have to find a place to store the files she thought would be destroyed until the Commission for the Destruction of Public Records could meet. She stated that Mr. Weaver's company is a client of the corporation that she and her husband co-own. All members voted AYE. The agreement was approved. CLAIMS: Board Member Walker moved to approve the claims as listed on the agenda (items 4a and 4b). Board Member Watson seconded. All members voted AYE. The claims were approved. REQUEST TO CLOSE CITY STREET: Mayor Brainard moved to approve Jamie Ginder's request to have a block party on October 26, 1996. Board Member Walker seconded. All members voted AYE. The request was approved. REQUEST FOR USE OF CITY PROPERTY: Mayor Brainard moved to approve Karen Glaser's request to have a political rally for Steve Goldsmith at City Hall on November 2, 1996. Board Member Walker seconded. All members voted AYE. The request was approved. Mayor Brainard moved to approve Fred Albert's request to have a wedding at the gazebo on September 6, 1997. Board Member Watson seconded. All members voted AYE. The request was approved. COMMERCIAL CURB CUT REQUEST: Mayor Brainard moved to approve Weihe Engineer's request for a commercial curb cut for the Schneider Office Building at 103rd and Pennsylvania streets. Board Member Watson seconded. City Engineer Kate Boyle stated she was concerned the cut would cause problems when the city decided to expand Pennsylvania Street. All members voted AYE. The request was approved. CHANGE ORDERS: Mayor Brainard moved to approve Change Order #3 for the 96th Street Bridge project. Board Member Walker seconded. All members voted AYE. The change order was approved. Mayor Brainard moved to approve Change Order #2 for the First Avenue N.W. project. Board Member Walker seconded. All members voted AYE. The change order was approved. Mayor Brainard moved to approve Change Orders ~24, ~25, #26 the ll6th Street project. Board Member Walker seconded. All members voted AYE. The change orders were approved. for BID OPENING Mayor Brainard opened the bid for the front end loader requested by the Street Department. The bid was from Reynolds Construction Equipment of Fishers for $84,875. Board Member Walker moved for the Street Department to bring its recommendations to a later meeting. REQUEST FOR PROMOTIONS: Mayor Brainard moved to approve Police Chief Michael Fogarty's request to promote two police officers to First Class Patrolmen. Board Member Watson seconded. Board Member Walker called for the question. All members voted AYE. The request was approved. REQUEST FOR ANNEXATIONS: Jim Nelson, representing BDC/Cardinal Ventures, L.P., presented information about his client's desire to annex land and develop it into Prairie View Residential Subdivision at 131st Street and River Road. He explained that a 2-acre parcel in the middle will not be included because the current owners don't want the land annexed. Mr. Nelson stated that the owners of this land, however, do not have a problem with the proposed development. All members voted AYE. The request was approved to go before city council for final approval. Mayor Brainard moved to approve the Carmel Clay Park and Recreation's request to have Carey Grove Park annexed. Board Member Watson seconded. City Attorney Deb Grisham explained the request and stated the city engineer approved it. All members voted AYE. The request was approved to go before city council for final approval. OTHER: The mayor stated that the Indiana Gas Company had withdrawn its request to speak to the board. ADD-ON ITEM: Mayor Brainard introduced Change Order #27 for the ll6th Street project. The mayor moved to approve it. Board Member Walker seconded. All members voted AYE. The change order was approved. ADJOIMNT: Mayor Brainard moved to adjourn the meeting. Board Member Walker seconded. The meeting was adjourned at 2:20 p.m. Respectfully submitted, Attest: Approved,