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Home My WebLink AboutBPW-09-04-96City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, SEPTEMBER 4, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. Approval of Minutes a. August 21, 1996 Bond Releases a. BPW-09-04-96-01; Shurgard Storage Centers; Shurgard of Carmel; Curbs and Gutters; Robert Mooney b. BPW-09-04-96-02; Millbrook; C.P. Morgan Communities; Asphalt Surface and Sidewalks; Scott Twiddy Contracts a. Agreement b e for Professional Services; U.S. Department of the Interior; John Duffy Agreement for Auction Services; Shell and Shell Auction Services; Scott Pilkington Agreement for Professional Services; U.S. Department of Commerce, Bureau of the Census; Mayor Brainard 4. Claims a. The Nyhart Company 8/96 $16,887.54 b. The Nyhart Company 8/20/96 $56,889.31 c. The Nyhart Company 8/14/96 $20,799.57 d. The Nyhart Company 8/13/96 $15,370.45 Request to Close City Street a. The Women's Association of the Woodfield Subdivision; Annual Neighborhood Block Party Request for Water and Sewer Availability a. Sewer Availability; Beeson Medical Facility; Jim O'Bara, Weihe Engineers b. Sewer and Water Availability; Brooks Landing, Section 1; Chapmans Claim, Section 1; and Moffitt Farm, Section 1; Dave Sexton, Schneider Engineering c. Water Availability; White Chapel Church Other a. Request for Street Cut; Steve Pittman, Pittman Partners ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Request for Street Cut; Charles Hill, McDaniel Fire Protection Request for Entrance and Curb Modification; Jon Stafford, Bremmer & Wiley Request for Exemption of Floodway from Sewer and Water Availability Fees for Sycamore Farm, Section 2; Paul Claire, C.P. Morgan (tabled from August 21, 1996, meeting) Request for Release of the Escrow Account for the Groundwater Supply Project, Contract #8; Titan Contracting; John Duffy Announcements Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES TUESDAY, SEPTEMBER 4, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Members present: Mayor Brainard and Board Members Walker and Watson. Clerk-Treasurer Cordray and Chief Deputy Wolf also attended. Mayor Brainard called the meeting to order at 1:36 p.m. Minutes: Board Member Walker motioned to approve the August 21, 1996, BPW meeting minutes. Board Member Watson seconded. All members voted AYE. The minutes were approved. Bond Releases: Board Member Walker motioned to approve Resolution BPW-09-04-96-01, bond release for Shurgard of Carmel. Board Member Watson seconded. The City Engineer stated she recommended the release. All members voted AYE. The resolution was approved. Board Member Watson motioned to approve Resolution BPW-09-04-96- 02, bond release for C.P. Morgan Communities. Board Member Walker seconded. The City Engineer stated she recommended the release. All members voted AYE. The resolution was approved. Contracts: Utilities Manager John Duffy explained the proposed agreement with the U.S. Department of Interior to conduct a water resources investigation. Mayor Brainard motioned to approve the contract. Board Member Walker seconded. All members voted AYE. The contract was approved. Mayor Brainard explained the proposed agreement with Shell and Shell Auction Services. Board Member Walker moved to approve the agreement. Board Member Watson seconded. Chief Deputy Wolf questioned whether the board should accept the contract since it did not have the original signature of the auctioneer on it. The mayor stated the original signature was not needed to sign the contract. All members voted AYE. The contract was approved. Mayor Brainard explained the contract with the U.S. Department of Commerce for conducting a special census. Mayor Brainard moved to approve the contract. Board Member Walker seconded. All members voted AYE. The contract was approved. The mayor stated the U.S. government had control over when it would do the survey, but he hoped it would begin this fall. Claims: Board Member Watson moved to approve claims as listed on the agenda (items 4a through 4d). Board Member Walker seconded. All members voted AYE. The claims were approved. Request to Close City Street: Board Member Watson moved to approve the Woodfield Subdivision Women's Association's request to close a city street for an annual block party. Board Member Walker seconded contingent the street would be accessible to emergency vehicles. The mayor explained emergency vehicles could get through the closing because police were the ones who set up the barricades to close the streets. All members voted AYE. The request was approved. Request for Water and Sewer Availability: Mayor Brainard explained the request for sewer availability for Beeson Medical Facility. The mayor motioned to approve the request. Board Member Walker seconded. All members voted AYE. The request was approved. The mayor introduced the request for water and sewer availability for Brooks Landing, Sect. 1; Chapman's Claim, Sect. 1; and Moffitt Farm, Sect. 1. City Engineer Kate Boyle explained two numbers needed to be corrected in reference to the Brooks Landing request, but that she still recommended approval. Mayor Brainard moved to approve the request. Board Member Walker seconded. All members voted AYE. The request was approved. Mayor Brainard introduced White Chapel Church's request for water availability and motioned that it be approved. Board Member Walker seconded. All members voted AYE. The request was approved. Other: Steve Pittman explained he represented GDI Homes, and not Pittman Partners as listed on the agenda. Mr. Pittman stated his request for a street cut came at an ideal time because of the work scheduled to begin on the street he wished to open cut. Mayor Brainard moved to approve the request contingent on the City Engineer's conditions as written in her letter of recommendation. Board Member Walker seconded. All members voted AYE. The request was approved. Mr. Pittman stated the work could be completed in a morning or an afternoon. City Engineer Boyle and Charles Hill of McDaniel Fire Protection explained to the board about the location of McDaniel's desired street cut. City Engineer Boyle stated she didn't believe the cut would even enter into the street. Mr. Hill said he expected it to go about half way across it. City Engineer Boyle stated she still recommended the cut. Mayor Brainard motioned to approve the request. Board Member Walker seconded. All members voted AYE. The request was approved. Mayor Brainard explained the request for entrance and curb modifications by Bremmer & Wiley and read a letter stating the City Engineer's conditions of the request. The mayor motioned to approve the request subject to City Engineer Boyle's conditions. Board Member Watson seconded. All members voted AYE. The request was approved. City Engineer Boyle added that the curbs would have to be done individually so traffic will not be impeded. Mayor Brainard introduced C.P. Morgan's request for Exemption of Floodway from Sewer and Water Availability Fees for Sycamore Farm, Section 2 and explained that the request had been tabled from the August 21, 1996, BPW meeting. The mayor moved to approve the request. Board Member Walker seconded. City Engineer Boyle explained the research she had done about similar requests and why the board had turned them down or accepted them. All members voted AYE. The request was approved. Paul Claire of C.P. Morgan verified with the board that sewer and water availability had been approved for the area at the last meeting. Utilities Manager Duffy explained and recommended the release of the Escrow Account for the Groundwater Supply Project, Contract ~8. Mayor Brainard motioned to approve the release. Board Member Watson seconded. All members voted AYE. The account release was approved. Add-On Items: Mayor Brainard explained the request for Change Order ~23 for ll6th Street and moved that it be approved. Board Member Walker seconded. The mayor stated the change order would enable workers to fix problems for several residents and a neighborhood whose property had been altered due to the construction. City Engineer Boyle stated the total cost for the change order was $48,000. She also stated there was an additional request for a ~force account" for dredging the ditch that crosses underneath ll6th Street that had partly been built up by erosion and sediment from construction. City Engineer Boyle stated the dredging will cost about $15,000, and that the representatives from INDOT agreed they will help take care of the ditch with this project. A representative from Butler, Fairman and Seufert Inc. stated the change order would take about two weeks to implement, but would not affect the opening of ll6th Street. City Engineer Boyle explained the perameters of the change order at Board Member Watson's request. Mayor Brainard and Board Member Walker voted AYE. Board Member Watson abstained. The change order was approved. Mayor Brainard moved to approve a plat signing for Sycamore Farm, Section 1. Board Member Walker seconded. All members voted AYE. The plat signing was approved. Being no further business, the meeting was adjourned at 2:15 p.m. Resp ctfully s '~ Attest: