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HomeMy WebLinkAboutBPW-09-25-96City of Carmel ~L BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, SEPTEMBER 25, -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQU/~RE MEETING CALLED TO ORDER Approval of Minutes a. August 28, 1996 b. August 28, 1996 c. September 4, 1996 Executive Session Special Meeting Special Meeting Bond a. Releases BPW-09-25-96-01; Springcreek, Section 1/2; Onsite Storm, Offsite Storm; John Edwards, Langston Development BPW-09-25-96-02; Spring Farms, Section 1; Street Base and Binder; Fred Leimberger, Bay Development BPW-09-25-96-03; Bayhill, Section 5A; Streets, Curbs and Gutters; Dave Sexton, Schneider Engineering BPW-09-25-96-04; Bayhill, Section 7B; Streets, Curbs and Gutters; Dave Sexton, Schneider Engineering BPW-09-25-96-05; Bayhill, Section 5B; Streets, Curbs and Gutters; Dave Sexton, Schneider Engineering BPW-09-25-96-06; Prairie View Golf Club; Water Mains and Sanitary Sewers; Jim Nelson, Nelson & Frankenberger Plat a. Signatures Bayhill at Waterstone, Section 5B; Dave Sexton, Schneider Engineering Spring Farms, Section 2; Bruce Sklare, Bay Development Contracts a. Agreement for Professional Services; Steckley's Restaurants and Catering Service; Barb Lamb, Human Resources Agreement for Healthcare Management Services; Individualized Care Management; Barb Lamb, Human Resources Agreement for Remodeling Services; Quandt, Inc.; Chief Fogarty, CPD Agreement for Goods and Services; Jack's Tool Rental; Chief Fogarty, CPD ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 10. f. g- h. Agreement for Goods and Services; John Duffy, Utilities Agreement for Goods and Services; John Duffy, Utilities Agreement for Goods and Services; John Duffy, Utilities Agreement for Inspection Services for First Avenue N.W. Project; Crossroads Engineers, PC; Kate Boyle, Engineering Ulrich Chemical; Jones Chemical; Carghill, Inc.; Claims a. The Nyhart Company b. The Nyhart Company c. The Nyhart Company d. The Nyhart Company e. The Nyhart Company 8/27/96 8/29/96 9/03/96 9/10/96 9/16/96 $3,522.19 $14,924.47 $9,067.28 $20,275.02 $20,623.56 Request to Close City Street a. Block Party; Sharron K. Heim b. Camel High School Homecoming Parade; c. CROP Walk; David Briggs Eric Clark, CHS Request for Use of City Property a. Concert; Mike Wilkerson, First Baptist Church b. Wedding; Jody A. Spate c. Halloween Event; Mary E. McCorbb, Carmel Clay Parks and Recreation Easements a. Request b. Request for Easement; Peter B. Burks for Easement; George L. Eiker Requests for Water and Sewer Availability a. Sewer and Water Availability; Merchants Square West Building; Gary I. Linder, The Linder Company Change Orders a. Prairie View Golf Club Sewer Reimbursement Agreement; James J. Nelson, Nelson & Frankenberger b. First Avenue N.W. Change Order #1; Kate Boyle, City Engineering c. First Avenue Construction Project-Change Orders; Kate Boyle, City Engineer 11. Other Bradford Place Homeowners Association; Kate Boyle, Engineering Request for Street Cut; Tim Gipson, American Cablevision 12. Announcements 13. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, SEPTEMBER 25, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Meanbers present: Mayor Brainard and Board Member Watson. Clerk- Treasurer Cordray and Chief Deputy Wolf also attended. Mayor Brainard called the meeting to order at 1:31. Minutes: Board Member Watson motioned to approve the minutes as listed on the agenda (agenda items la through lc). Mayor Brainard seconded. All members voted AYE. The minutes were approved 2-0. Bond Releases: Mayor Brainard introduced Resolution BPW-09-25-96- 01. The mayor then motioned to approve the resolution. Board Member Watson seconded. All members voted AYE. The resolution was approved 2-0. Mayor Brainard introduced Resolution BPW-09-25-96-02. The mayor then motioned to approve the resolution. Board Member Watson seconded. All members voted AYE. The resolution was approved 2-0. Mayor Brainard introduced Resolutions BPW-09-25-96-03, BPW-09-25- 96-04 and BPW-09-25-96-05. The mayor then motioned to approve the resolutions. Board Member Watson seconded. All members voted AYE. The resolutions were approved 2-0. Mayor Brainard introduced Resolution BPW-09-25-96-06. The mayor then motioned to approve the resolution. Board Member Watson seconded. All members voted AYE. The resolution was approved 2-0. Plat Signatures: Board Member Watson moved to approve the plat signing for Bayhill at Waterstone, Section 5B. Mayor Brainard seconded. All members voted AYE. The plat signing was approved 2-0. Mayor Brainard moved to approve the plat signing for Spring Farms, Section 2. Board Member Watson seconded. All members voted AYE. The plat signing was approved 2-0. Board Member Walker arrived at the meeting. Contracts: Mayor Brainard introduced agenda item 4a. The mayor moved to approve the contract. Board Member Watson seconded. All members voted AYE. The contract was approved 3-0. Mayor Brainard introduced agenda item 4b. approve the contract. Board Member Watson voted AYE. The contract was approved 3-0. The mayor moved to seconded. All members Mayor Brainard introduced agenda item 4c. approve the contract. Board Member Walker voted AYE. The contract was approved 3-0. The mayor moved to seconded. All members Mayor Brainard introduced agenda item 4d. approve the contract. Board Member Walker voted AYE. The contract was approved 3-0. The mayor moved to seconded. All members Mayor Brainard introduced agenda item 4e. approve the contract. Board Member Watson voted AYE. The contract was approved 3-0. The mayor moved to seconded. All members Mayor Brainard introduced agenda item 4f. approve the contract. Board MeanDer Walker voted AYE. The contract was approved 3-0. The mayor moved to seconded. All members Mayor Brainard introduced agenda item 4g. approve the contract. Board Member Walker voted AYE. The contract was approved 3-0. The mayor moved to seconded. All members Mayor Brainard introduced an Add-On item for the approval of a contract with Crossroad Engineers, PC for inspection of CC&T Construction Co.'s work on the First Avenue N.W. project. The mayor moved to approve the contract. Board Member Walker seconded. City Engineer Kate Boyle explained the contract would enable someone from Crossroad to be at the site every day of construction. All members voted AYE. The contract was approved 3-0. Claims: Mayor Brainard moved to approve the claims as listed on the agenda (items 5a through 5e). Board Member Walker seconded. All members voted AYE. The claims were approved 3-0. Request to Close City Street: Mayor Brainard moved to approve the request to close part of Linden Way for a block party. Board Member Watson seconded. All members voted AYE. The request was approved 3-0. Clerk-Treasurer Diana Cordray explained that a neighbor on Linden Way was concerned about her driveway being blocked because of the party. As recommended by the board, Clerk- Treasurer Cordray stated she would send a letter to the woman who requested the closure asking her not to block her neighbors' driveways. Mayor Brainard explained the request by Carmel High School to close streets for its homecoming parade. Mayor Brainard moved to approve the request. Board Member Walker seconded. All members voted AYE. The request was approved 3-0. Mayor Brainard explained the request by organizers of the CROP Walk to close Civic Square and use city property for the start and finish of the walk. Mayor Brainard moved to approve the request on two contingencies: the group would close only the south side of the square and they would use the rest rooms under the fountain, not those in the fire station as requested. Board Member Walker seconded. All members voted AYE. The request was approved 3-0. Request for Use of City Property: Mayor Brainard moved to approve the request by First Baptist Church to sponsor a concert at the gazebo. Board Member Walker seconded. All members voted AYE. The request was approved 3-0. Mayor Brainard moved to approve the request by Jody A. Spate to have a wedding at the gazebo. Board Member Walker seconded. All members voted AYE. The request was approved 3-0. Mayor Brainard moved to approve the request by the Carmel Clay Park and Recreation Department to sponsor a Halloween Event at the gazebo. Board Member Watson seconded. All members voted AYE. The request was approved 3-0. Easements: Mayor Brainard moved to approve the easement given by Peter B. Burks. Board Member Watson seconded. All members voted AYE. The request was approved 3-0. Mayor Brainard moved to approve the easement given by George L. Eiker. Board Member Watson seconded. All members voted AYE. The request was approved 3-0. Request foe Water and Sewer Availability: Mayor Brainard explained The Linder Co.'s request for water and sewer availability for the west building of the new Merchants Square. The mayor motioned to approve the request. Board Member Watson seconded. All members voted AYE. The request was approved 3-0. Change Orders: Mayor Brainard explained the change order for Prairie View Golf Club was reimbursable. The mayor moved to approve the request. Board Member Walker seconded. All members voted AYE. The request was approved 3-0. Mayor Brainard moved to approve Change Order #1 for the First Avenue N.W. Project. Board Member Watson seconded. City Engineer Boyle explained the components of the change order, explaining the cost was variable because workers did not yet know how much concrete they would find under the street. Boyle also talked about removing several trees as part of the change order. Board Member Watson questioned the city's decision not to remove one tree at the request of a resident, even though it had been noted as dangerous. The board gave Boyle permission to talk to the resident to persuade her to have the tree cut down. All members voted AYE. The change order was approved 3-0. Mayor Brainard asked City Engineer Boyle to explain her request as noted in agenda item 10c. Boyle stated she was asking the board to grant her permission to approve change orders for the First Avenue N.W. Project without coming before the board first. Boyle stated she wanted authority to approve the change orders so the project would not get held up waiting for board meetings. She also stated she would report all change orders to the board. Mayor Brainard moved to approve the request as written, up to $10,000. Board Member Walker seconded. All members voted AYE. The request was approved 3-0. Other: Mayor Brainard moved to approve the request for repairs to Bradford Place Homeowners Association's irrigation and electrical lines. Board Member Walker seconded. City Engineer Boyle explained the city should honor the association's request because the previous administration had made an oral commitment that it wouldn't ruin the neighborhood's lines during construction on ll6th Street. However, both were damaged during clearing and excavation of the road. All members voted AYE. The request was approved 3-0. Board Member Watson moved to approve American Cablevision's request to open cut the north side of Carmel Drive. Board Member Walker seconded. Mayor Brainard read conditions of the cut prepared by City Engineer Boyle. Boyle explained the company had to make the cut because the gas company refused to release estimates of the depth of its lines, and that the cable company had to find out the gas line depth before laying cable. Mayor Brainard stated he would ask the city attorney to find out if the city has the ability to force the gas company to release information pertaining to the depths of its lines. Mayor Brainard Attest: and Board Member Watson voted AYE. Board Member Walker voted against the cut. The request was approved 2-1. Mayor Brainard adjourned the meeting at 2:27 p.m. Res ctfu~d, pproved, ~