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HomeMy WebLinkAboutBPW-08-21-96City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, AUGUST 21, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. August 7, 1996 b. August 15, 1996 2. Awarding of Bids for Purchase of Chemicals; John Duffy 3. Bond a. Releases BPW-08-21-96-01; Bayhill, Section 5A; Dave Sexton, Schneider Engineering; Water Mains, Sanitary and Storm Sewers BPW-08-21-96-02; Bayhill, Section 7B; Dave Sexton, Schneider Engineering; Water Mains and Sanitary Sewers BPW-08-21-96-03; Shurgard Storage Centers; Shurgard of Carmel; Streets, Water Mains and Sanitary Sewers 4. Plat a/b. Signings Foster Estates, Sections 6A and 7; Richard Henderson of Schneider Engineering Moores Corner; Robert Moore of Moore's Appraisal Contracts a. Agreement for Maintenance on the City's Power Supply System; Worldwide Services Group; Jim Kinder b. Agreement for Continued Typewriter Maintenance; Van Ausdall & Farrar Inc.; Steve Engelking c. Letter of Engagement for Actuarial Study for Carmel Police and Fire Pensions; McCready and Keene Inc.; Diana Cordray d. Agreement for Maintenance and Inspection of Fire Alarms in Carmel City Hall and Police Station; Simplex Time Recorder Co.; Joe Staehler e. Agreement for Wastewater Service; Hamilton Western Utilities Inc.; John Duffy Claims a. The Nyhart Company b. The Nyhart Company c. The Nyhart Company 8/6/96 $2,847.32 7/31/96 $6,554.62 7/30/96 $8,362.38 7. Request for Use of City Property ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 10. Katherine Schomisch and Dan Koehler; Wedding Mark R. Struble; Announcement of Candidacy for State Representative Request to Close City Street a. All A/~erican Wrecker of Carmel; Training Class Encroachments and Easements a. Amendment to Consent to Encroach Approved August 7, 1996; Homes by Design Other a. Request for Sewer and Water Availability; Sycamore Farm, Section 2; Paul Claire, C.P. Morgan Request for Exemption of Floodway from Sewer and Water Availability Fees for Sycamore Farm, Section 2; Paul Claire, C.P. Morgan Request for Commercial Curb Cut; Robert Moore, Moore Appraisal Request to Connect to the City of Carmel Storm Sewer and Storm Drainage System; Steven C. Znachko, Grace Community Church Request for Presentation to Board for Merchants Square; James J. Nelson, Nelson & Frankenberger Request to Open Cut Gradle Drive at Rangeline Road; Todd K. Acker, American Cablevision Request for Approval of Change Orders ~21 and #22 for ll6th Street Project, $7,224.48; Bob LaFoe; Butler, Fairman and Seufert Inc. 11. Announcements 12. Adjournment CAPa4EL BOA/{D OF PUBLIC WORKS & S~ETYMEETING MINUTES WEDNESDAY, AUGUST 21, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUAPa Members present: Mayor Brainard and Board Members Walker and Watson. Clerk-Treasurer Cordray and Chief Deputy Wolf also attended. Mayor Brainard called the meeting to order at 1:34 p.m. Minutes: Board Member Watson moved to approve the minutes from the August 7, 1996, meeting and the August 15, 1996, special meeting. Board Member Walker seconded. All members voted AYE. The minutes were approved. Awarding of Bids for Purchase of Chemicals: Utilities Manager John Duffy introduced the bids he recommended the board accept for chemicals and salt to be used at the Water and Wastewater Treatment Plants during 1997 (see attached). Mayor Brainard motioned to accept the bids as recommended. Board Member Walker seconded. All members voted AYE. The bids were accepted. Bond Releases: City Engineer Kate Boyle recommended approval of all three bond releases listed on the agenda; BPW-08-19-96-01, BPW-08-19-96-02 and BPW-08-19-96-03. Board Member Walker moved to approve the bond releases as listed. Board Member Watson seconded. All members voted AYE. The bond releases were approved. Plat Signings: City Engineer Boyle stated the Engineer's Office had received the proper bonds to sign the plats for Foster Estates, Sections 6A and 7. Mayor Brainard moved that the board sign the plats. Board Member Walker seconded. All members voted AYE. The plats were signed. City Engineer Boyle stated Moore's Appraisal company needed to have its bond in place before the city could give it the signed plat. Mayor Brainard moved the board sign the plat, but that the Clerk-Treasurer hold onto it until the City Engineer has determined the proper bonds have been filed. Board Member Watson seconded. All members voted AYE. The plat signing was approved. Contracts: Mayor Brainard moved to approve the Agreement for Maintenance on the City's Power Supply System with Worldwide Services Group. Board Member Walker seconded. The mayor explained it was an open-ended contract. Board Member Watson expressed concern about paying for the company's travel to Carmel from North Carolina where the company is based. Board Member Walker called for the question. All members voted AYE. The contract was approved. Mayor Brainard moved to approve the Agreement for Continued Typewriter Maintenance with Van Ausdall & Farrar Inc. Board Member Watson seconded. The mayor explained the contract had automatically renewed itself, but the city thought it best to bring it before the board for approval. All members voted AYE. The contract was approved. Mayor Brainard explained why the city was having an actuarial study done of the Carmel Police and Fire pensions. The mayor moved to approve the Letter of Engagement for the Actuarial Study with McCready and Keene Inc. Board Member Walker seconded. All members voted AYE. The Engagement was approved. Clerk-Treasurer Cordray explained the study was usually good for two years. Mayor Brainard explained the Agreement for Maintenance and Inspection of Fire Alarms in Carmel City Hall and the Police Station. Board Member Watson moved to approve the Agreement with Simplex Time Recorder Co. Board Member Walker seconded. All members voted AYE. The Agreement was approved. Mayor Brainard discussed the history of Carmel working with Hamilton Western Utilities Inc. and stated the Agreement before the board was good for the city. It clearly defined what rate Hamilton Western could put sewage through Carmel's facilities and provided for penalties if the company put through too much. It also provided for greater communication between the two entities. Utilities Manager Duffy stated he had worked closely with City Attorney Grisham and Hamilton Western President Jeff Henson and was pleased with the Agreement. Mayor Brainard moved to approve the agreement. Board Member Walker seconded. All members voted AYE. The agreement was approved. Claims: Board Member Walker moved to approve the claims, items 6a through 6c, as listed on the agenda. Board Member Watson seconded. All members voted AYE. The claims were approved. Request for Use of City Property: Board Member Watson motioned to approve the request by Katherine Schomisch and Dan Koehler to use the gazebo for a wedding. Mayor Brainard seconded. Clerk- Treasurer Cordray explained this would make two weddings at the gazebo on the same day. Mayor Brainard stated this was not a problem since the weddings were at different times, but asked the chief deputy to emphasize in a letter to the couple that two weddings were scheduled that day. All members voted AYE. The request was approved. Board Member Watson motioned to approve Mark R. Struble's request to use the gazebo to announce his candidacy for State Representative. Board'Member Walker seconded. All members voted AYE. The request was approved. Request to Close City Street: Board Member Walker motioned to approve All American Wrecker of Carmel, Inc.'s request for a street closing to conduct a training class. Board Member Watson seconded. Mayor Brainard moved to amend the motion to approve the closing as long as local traffic could get through to businesses. Board Member Watson seconded. Board Member Walker expressed concern about the city's liability and stated he wanted more information referring specifically to how the company planned to use the closed street. Mayor Brainard restated his motion to allow local traffic through to businesses and to make the entire closing subject to approval of the Carmel Police Chief. All merabers voted AYE. The amendment was approved. All me~bers voted AYE. The amended request was approved. Encroachments and Easements: Mayor Brainard moved to approve the Amendment to the Consent to Encroach Approved at the August 7, 1996, Board of Public Works meeting. Board Member Watson seconded. All members voted AYE. The amendment was approved. Clerk-Treasurer Cordray clarified the board's actions: the board approved repealing the amendment to the encroachment it had voted on in the August 7, 1996, Board of Public Works meeting -- which was an incorrect amendment -- and instead voted to approve the original un-amended document which had a typographical error. Other: Board Member Walker motioned to approve C.P. Morgan's Request for Sewer and Water Availability for Sycamore Farm, Section 2. Board Member Watson seconded. All members voted AYE. The request was approved. Board Member Walker motioned to approve C.P. Morgan's Request for Exemption of Floodway from Sewer and Water Availability Fees for Sycamore Farm, Section 2. Board Member Watson seconded. Mayor Brainard explained a similar request had been turned down before and expressed concern the board maintain consistency. Paul Claire, a spokesman for C.P. Morgan, stated his company had received exemptions in two other developments, Shadybrook and Williamson Run. Claire added the lake is not in the area C.P. Morgan wants exempted. City Engineer Boyle stated the area is natural and not able to be developed. Boyle also stated that if Claire provides a legal description, the Engineering Department has no problem with this exemption. Mr. Claire agreed to exempt 3.753 acres if he is unable to do a legal description on the area. Board Member Walker motioned to table the request until the board gathered more information. Mayor Brainard seconded. All members voted AYE. The motion was tabled until the next meeting. Mayor Brainard moved to approve Robert Moore's Request for a Commercial Curb Cut. Board Member Walker seconded. All members voted AYE. The request was approved. Mayor Brainard moved to approve Grace Community Church's Request to Connect to the City of Carmel Storm Sewer and Drainage System. Board Member Walker seconded. The mayor explained the church was outside of the township, north of 146th Street, but wants to connect to Ashton sewers which is in Carmel's jurisdiction. City Engineer Boyle stated the church began connecting to the system before it realized it needed to go through the board. She stated she is satisfied the amount of water coming into the system will not overburden it. All members voted AYE. The request was approved. Mayor Brainard introduced a presentation by James J. Nelson, representing the Linder Co., concerning Merchants Square, formerly known as Keystone Square Shopping Center. Nelson explained to the board that he and his client wanted this board to review and recommend to city council the adoption of an ordinance establishing an automated traffic signal at the intersection ofAAAWay and E. ll6th Street at the Linder Co.'s expense. Nelson stated he understood the construction plans for the project would be subject to the City Engineer's approval. Board Member Walker questioned whether the Linder Co. planned to straighten the street. Nelson explained that, without the results of a traffic study yet to be conducted, he expects the road will be improved. Board Member Walker motioned for approval of the recommendation to council to adopt an ordinance for the traffic signal. Board Member Watson seconded. City Engineer Boyle stated she wanted to make sure the traffic signal and the ordinance for the signal are based on the traffic projections. All members voted AYE. The recommendation was approved. Board Member Watson motioned to approve American Cablevision's Request to Open Cut Gradle Drive at Rangeline Road. Mayor Brainard seconded. City Engineer Boyle explained the original request was for four cuts, but they eliminated one. Tim Gibson of American Cablevision presented the board with a statute, I.C. 8- 1-26-20, stating the company must expose the utilities. All members voted AYE. The request was approved. A spokesman for Butler, Fairman and Seufert Inc. explained his company's Request for Approval of Change Orders #21 and #22 for the ll6th Street Project. He stated the change orders originally were supposed to be part of the plan, but they got overlooked. City Engineer Boyle explained the city was not paying extra for the change orders since they should have been included in the initial project cost. She also informed the board the scheduled completion day for the project had been pushed back three days to September 10. Mayor Brainard moved to approve the request. Board Member Watson seconded. All members voted AYE. The change orders were approved. Add-On Items: Utilities Manager Duffy explained his request for change orders for the city's Screen Replacement Project. All members voted AYE. The change orders were approved. City Engineer Boyle stated she had reviewed the bid from CC&T Construction Co. for the First Avenue N.W. Infrastructure Project and that it appeared to meet all requirements. She also informed the board the Engineering Department had an inspection company ready to follow up on the project. Boyle stated she still was trying to gather quotes for the street lights and had not yet paid for the inspection services. She stated CC&T should be able to start the first week of September and should be finished by November 30. All members voted AYE. The bid award was approved. Being no further business, the meeting was adjourned at 2:52 p.m. Attest Re/~ 't~~ PH (317) 571-2443 FAX (317) 571-2462 CARMEL UTILITIES ONE CIVIC SQUARE P.O. BOX 1399 CARMEL, INDIANA 46032 WATER UTILITY WASTEWATER UTILITY August 16, 1996 Memo To: City of Carmel Board of Public Works Please be advised that the Utility wishes to accept the bids as listed below for chemicals and salt to be used at the Water and Wastewater Treatment Plants during 1997. The bid were initially opened at the August 7th meeting. CHEMICAL Rock Salt Chlorine 150# Chlorine 2000# Muratic Acid Sodium Hypochlorite Potassium Permanganate Calcium Hypochlorite (HTH) Calcium Hypochlorite (CCH) Sulfur Dioxide 2000# Sodium Fluoride VENDOR Carghill Ulrich Chemical Ulrich Chemical Ulrich Chemical Ulrich Chemical Ulrich Chemical Ulrich Chemical Ulrich Chemical Jones Chemical Ulrich Chemical PRICE $35.17 per Ton .34/LB - $150 Deposit $395.00 - $750 Deposit ~96/LB - $5000 Deposit .95/Gall - $50.00 Deposit $1.31/LB $115.875,rDrum $128.75/Drum $402.00 - $750.00 Deposit .605/LB