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HomeMy WebLinkAboutCCM-08-19-96City of Carmel CARMEL CITY COUNCIL MEETING AGENDA MONDAY, AUGUST 19, 1996 -- 7 P.M. COUNCIL CHAMBERS / CITY pE~T.T, / ONE CIVIC SQUARE Meeting Called to Order 1. Invocation 2. Pledge of Allegiance Recognition of Outstanding Citizens/City Employees a. Kimberly Pratt, Camel Police Department b. Benjamin Craig, Communication Department Approval of Minutes a. July 30, 1996, Special City Council Meeting b. August 5, 1996, City Council Meeting 5. Recognition of Citizens Who Wish to Address the Council 6. Action of Mayoral Vetoes Claims a. $31,781.22 b. $442,376.06 c. $455,414.48 d. $556.92 Retirement Benefits Claims Payroll Miscellaneous 8. Committee Reports Old Business a. Second Reading Ordinance D-1227-96/Additional Appropriation from the General Fund to Line Item 632 - Computer Equipment/Mayor Brainard b. Second Reading and Final Adoption of the 1997 City Budget D-1228-96 D-1229-96 D-1230-96 D-1231-96 D-1232-96 D-1233-96 D-1234-96 D-1235-96 D-1236-96 General Fund MTH Local Road and Street Cum Cap Improvement CumCap Sewer Law Enf Cont Educ Cum Cap Development General Obligation Lease/Rental $19,026,631.00 $2,265,605.00 $124,000.00 $62,000.00 $31,000.00 $3,000.00 $240,000.00 $83,153.00 $1,214,728.00 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/57b2400 10. 11. 12. 13. 14. D-1237-96 D-1238-96 D-1239-96 Police Pension Fire Pension Law Enf Aid Fund VII $227,672.00 $357,904.00 $327,400.00 Total $23,963,093.00 Pttblic Hearings First Reading Ordinance D-1240-96/Additional Appropriation from the General Fund to Line Item 585 for Special Census and Election Fees, $125,000/Mayor Brainard New Business a. First Reading Ordinance D-1242-96/Amendment to Chapter 9, Article 5 of the Carmel City Code b. Resolution CC-08-19-96-02/Amendment to the 2020 Vision Comprehensive Plan c. Resolution CC-08-19-96-01/Resolution to Set the 1997 General Fund Tax Levy/Mayor Brainard Other Announcements Adjournment ~L CITY COUNCIL MEETING MINUTES MONDAY, AUGUST 19, 1996 -- 7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQU/~RE Members present: Mayor Brainard; Councilors Kirby, Miller, Battreall, Rundle, Snyder, Carter and Walker. Clerk-Treasurer Cordray and Chief Deputy Wolf also attended. Mayor Brainard called the meeting to order at 7 p.m. Councilor Miller gave the invocation. The mayor led the pledge of allegiance. Recognition of Outstanding Citizens/CityEmployees: Mayor Brainard recognized Carmel Police Officer Kimberly Pratt and Dispatcher Benjamin Craig for their efforts in apprehending a suspect who robbed a bank in Fishers. Approval of Minutes: Councilor Snyder motioned to approve the minutes of the July 30, 1996, special meeting and the August 5, 1996, regular meeting. Councilor Walker seconded. All members voted AYE. The minutes were approved. Recognition of Citizens Who Wish to Address the Council: Dick Frost, 507 Stonehenge Drive, asked the council to reduce the Department of Law budget by $125,000. Frost criticized Clerk- Treasurer Cordray for not giving him information the preceding week that included city employees' home addresses. Clerk- Treasurer Cordray stated she followed recommendations from the State Board of Accounts and the City Attorney when she gave him information that did not include employees' home addresses. Councilor Kirby stated he asked the Indiana Association of Cities and Towns about the Clerk-Treasurer's procedure and that the association verified her action was legal and common practice. Claims: Councilor Snyder motioned to approve the claims as listed on the agenda, items 7a through 7d. Councilor Walker seconded. All members voted AYE. The claims were approved. Old Business: Mayor Brainard read Ordinance D-1227-96, Additional Appropriation from the General Fund to Line Item 632 for Computer Equipment. The mayor explained money for training was already set aside. Councilor Kirby asked if the township was still planning to reimburse the city for some of the costs since some of the computer equipment will be used by departments funded by both the city and the township. Mayor Brainard stated the township still seemed willing to do this, but that city officials soon would meet with township officials to discuss the issue. All members voted AYE. The ordinance was approved. The mayor explained the budget process and talked about why this year's proposed budget is more than last year's. He then introduced the budget, agenda item 9b, by reading all the ordinances numbers (D-1228-96, D-1229-96, D-1230-96, D-1231-96, D-1232-96, D-1233-96, D-1234-96, D-1235-96, D-1236-96, D-1237-96, D-1238-96 and D-1239-96), the fund and amount of each fund. The city plans to put $700,000 this year into pension funds compared to $474,241 last year. The mayor stated the city may still need to make an additional appropriation later this year to bring the pensions to the proper level. He also stated the city may receive state funds for the pensions because of a recently passed law. Councilor Miller stated he was pleased with the increase in funds put into the park budget. Councilor Kirby explained he was still uncomfortable with the amount of money budgeted for the Department of Law. He stated the budget is too much of an increase even though the legal advice has been helpful. He stated he added last year's law budgets of Fishers, Noblesville and Westfield to get a total of $177,836. Carmel's budget this year for the Department of Law is $262,220. Councilor Kirby motioned to reduce the Department of Law budget by 15 percent. No one seconded. The motion failed. Mayor Brainard explained that just because money is budgeted for a department doesn't mean it will be spent. Councilor Rundle commended the Police and Fire Departments, the Park Department, the Department of Law and the Department of Administration, explaining all of them deserved the increases in the proposed budget. Councilor Walker called for the question. Mayor Brainard read the total city budget of $23,958,493. All members voted AYE. The budget was approved. Public Hearing: Councilor Kirby moved to introduce Ordinance D- 1240-96, Additional Appropriation of $125,000 from the General Fund to Line Item 585 for a Special Census. Councilor Battreall seconded the motion. Mayor Brainard read the ordinance and explained that having a special census taken would increase the amount of tax dollars the city receives from the state. The mayor opened and closed the public hearing at 8:50 p.m. There was no discussion, so the motion was carried over to the next meeting for second reading. New Business: The Mayor stated Agenda Item lla should not have been placed on the agenda because the ordinance, Ordinance D- 1242-96, was still in rough draft form. Mayor Brainard stated Resolution CC-08-19-96-02, Amendment to the 2020 Vision Comprehensive Plan, was not really an amendment. The mayor explained the process of approving the comprehensive plan which is mandated by state law. The municipality is required every five years to pass a comprehensive planning document. Once the document is put together, the plan commission reviews it and may make changes if it wishes. The commission then sends it to the city council. The city council has two options: 1) to approve it as is or 2) to send it back to plan commission with a recommendation or without a recommendation. Once the commission receives and reviews the recommendations, it can send the plan back to council as it originally was, or change it. The council then can adopt it or change it. The mayor stated that at the last meeting, this council sent the comprehensive plan back to plan commission without a formal recommendation passed in the form of a resolution. The mayor added that several councilors explained to plan commission members their desires for the comprehensive plan, but that they decided the council should try to put some of those ideas in the form of a resolution so the plan commission would have some written direction. Councilor Battreall moved to introduce Resolution CC-08-19-96-02. Councilor Carter seconded. Mayor Brainard read the resolution. Councilor Carter read a memorandum he wrote to the Department of Community Services asking the staff to write a formal set of recommendations - based on concerns specified in his memorandum - for him to distribute to fellow councilors. These recommendations would be used as a basis for the formal recommendations the council must provide to the plan commission. However, due to staff members in DOCS being on vacation, Councilor Carter stated he had not received the recommendations from the department. Councilor Snyder asked if it would be best to wait until council receives formal recommendations from DOCS to vote on sending any written material to the plan commission. Councilor Rundle motioned to table the item. Councilor Snyder seconded. All councilors voted AYE. The item was tabled until the next meeting. Mayor Brainard explained Resolution CC-08-19-96-01, a resolution to set the 1997 General Fund Tax Levy at 3 percent. Councilor Kirby moved to introduce the resolution. Councilor Walker seconded. Councilor Rundle asked what would happen if the assessed valuation comes in higher than expected. He suggested changing the language of the resolution to state "not to exceed" 1.7288 instead of "equal to." Mayor Brainard explained the State Tax Commissioners can lower the rate, so the language isn't completely binding. The mayor added the city will have established about a $4.5 million to $5 million operating balance. All councilors voted AYE. The resolution was approved. Councilor Battreall introduced a motion to spend $1,000 of the Promotions Fund to help with the Carmel Clay Community Drug Task Force project. Councilor Miller seconded. Six councilors voted AYE. Councilor Walker abstained. The expenditure was approved. Being no further business, the meeting was adjourned. Respectfully submitted, Attest: