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HomeMy WebLinkAboutBPW-07-03-96City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JULY 3, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. June 19, 1996 b. June 28, 1996 Bond Releases a. BPW-07-03-96-01; Bay Development Section 1; Offsite Storm Sewer Corp.; Carmel Station, f. g. h. j. Contracts a. Agreement with anti-discrimination policy; Ameritech Enhanced ValueLink Plus; City of Carmel Agreement for Professional Services; Pro Air Inc.; Carmel Fire Department Agreement for Professional Services; Data Systems; Carmel Fire Department Agreement for Professional Services; Laerdal Medical Corp.; Carmel Fire Department Agreement for Professional Services; ATEC Associates, Inc.; Carmel Utilities Agreement for Professional Services; Lewis & Kappes; City Attorney Agreement for Professional Services; Kroger, Gardis & Regas; City Attorney Agreement for Professlonal Services; Quality Environmental Profs.; Department of Community Services Agreement for Professional Services; CC&T; Street Department Agreement for Professional Services; Angelo Benedetti; Street Department Agreement for Professional Services; Milestone Contractors, L.P.; Street Department Claims a. The Nyhart Company b. The Nyhart Company c. The Nyhart Company d. The Nyhart Company e. The Nyhart Company 6/7/96 $ -35.00 6/11/96 $20,718.48 6/18/96 $36,528.27 6/19/96 $20,684.56 6/25/96 $26,821.78 5. Approval of Contract Completion Certificates, John Duffy ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Contract No. 6; Lift Station Abandonment Contract No. 7a; Concrete Portion-106th Street Lift Station Project Contract No. 7b; Structural Reinforcement-106th Street Lift Station Project Contract No. 9; North Central Water Main Improvements Contract No. 11; Sewer Replacement Project Request to Close City Street a. Kristine Bastjan; neighborhood party Opening of quotes for Thermoplastic Program; Department a. T&R Pavement Markings, Inc. b. The Airmarking Co., Inc. Street Encroachments and Easements a. Consent to Encroach, tabled from June 19 meeting; Elizabeth McKinley b. Consent to Encroach, Dirk Williams c. Request for Easement, George L. Eiker and Peter B. Burks Other a. Request for Street Cut on Rangeline Road; Steve Pittman b. Request for Sewer and Water Availability; Steve Pittman c. Request for signing of original title sheets for the 96th Street Project; Greg Rominger 1. 96th Street, Lakeshore Drive to River Road 2. 96th Street, Master Road to Hoosier Heritage Port Authority Railroad d. Request for change orders for ll6th Street Project; M. Kate Boyle 1. Change Order 17 - $10,723.85 for redesign of drainage at Keystone Avenue 2. Change Order 18 - $46,540.00 for surface milling and replacing binder e. Request for Water and Sewer Availability; George Eiker 10. Announcements 11. Adjournment ~L BOARD OF PUBLIC WORKS & SAfETY MEETING MINUTES WEDNESDAY, JULY 3, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Members present: Mayor Brainard and Board Member Lori Watson. Clerk-Treasurer Cordray, former Chief Deputy Vandegriff and Chief Deputy Wolf also attended. Mayor Brainard called the meeting to order. Minutes: Board Member Watson moved to approve the minutes from the June 19, 1996, and June 28, 1996, Board of Public Works and Safety meetings. Mayor Brainard seconded. All members voted AYE. The minutes were approved. Bond Releases: Mayor Brainard moved to approve BPW-07-03-96-01 for the Bay Development Corporation. Watson seconded. All members voted AYE. The bond release was approved. Contracts: The mayor moved to approve an agreement with Ameritech ValueLink Plus. Board Member Watson seconded. All members voted AYE. The agreement was approved. The mayor moved to approve an agreement for professional services for the Carmel Fire Department with Pro Air Inc. Board Member Watson seconded. All members voted AYE. The agreement was approved. The mayor moved to approve an agreement for professional services for the Carmel Fire Department with Data Systems. Board Member Watson seconded. All members voted AYE. The agreement was approved. The mayor moved to approve an agreement for professional services for the Carmel Fire Department with Laerdal Medical Services. Board Member Watson seconded. All members voted AYE. The agreement was approved. The mayor moved to approve an agreement for professional services for Carmel Utilities with ATEC Associates. Board Member Watson seconded. Board Member Watson and Utilities Manager John Duffy discussed why ATEC was doing a Phase II investigation. All members voted AYE. The agreement was approved. The mayor moved to approve an agreement for professional services for the City Attorney with Lewis & Kappes. Board Member Watson seconded. All members voted AYE. The agreement was approved. The mayor moved to approve an agreement for professional services for the City Attorney with Kroger, Gardis & Regas. Board Member Watson seconded. All members voted AYE. The agreement was approved. Board Member Walker arrived at the meeting. The mayor moved to approve an agreement for professional services for the Department of Community Services with Quality Environmental Professionals. Board Member Watson seconded. The mayor explained the firm would conduct a study for the city that was required for a grant. All members voted AYE. The agreement was approved. Board Member Watson moved to approve an agreement for professional services for the Street Department with CC&T. Mayor Brainard seconded. David Klingensmith, Street Department Commissioner, said he felt comfortable working with CC&T. All members voted AYE. The agreement was approved. The mayor moved to approve an agreement for professional services for the Street Department with Angelo Benedetti. Board Member Walker seconded. Clerk-Treasurer Cordray informed the Board the city did not have originals of this contract including Benedetti's original signature. Mayor Brainard said the Board could sign the agreement that included a photocopy of Benedetti's signature and attach the original signature later. All members voted AYE. The agreement was approved. The mayor moved to approve an agreement for professional services for the Street Department with Milestone Contractors, L.P. Board Member Walker seconded. Mayor Brainard explained the contract was for a summer paving program. All members voted AYE. The agreement was approved. Claims: Board Member Walker moved to approve agenda items 4a through 4e as stated. Board Member Watson seconded. All members voted AYE. The claims were approved. Contract Completion Certificates: Mayor Brainard explained the BPW had heard requests for approval of contract completion certificates in previous years, but had failed to do so this year. The mayor moved to approve the certificates, agenda items 5a through 5e, as stated. Board Member Walker seconded. All members voted AYE. The certificates were approved. Street Closing: Board Member Watson moved to approve the closing of Puffin Place in Avian Glen for a one-day neighborhood party. Board Member Walker seconded. All members voted AYE. The closing was approved. Opening of Quotations: Street Commissioner Klingensmith explained the difference between bids and quotes. Mayor Brainard opened and read the sealed quotes for the Street Department's Thermoplastic Program. The quotes were: T&R Pavement Markings Inc. The Airmarking Co. Inc. $16,830.92 $20,615.10 The mayor gave the quotes to Commissioner Klingensmith to review. Commissioner Klingensmith stated he and the city attorney would look at them, and he would return to a following meeting and make a recommendation. Encroachments and Easements: Mayor Brainard moved to approve a consent to encroach sponsored by Elizabeth McKinley. Board Member Walker seconded. City Engineer Kate Boyle explained the pool was close enough to the house it would cause no problems. All members voted AYE. The encroachment was approved. Board Member Walker moved to approve a consent to encroach sponsored by Dirk Williams. Mayor Brainard seconded. All members voted AYE. The encroachment was approved. Mayor Brainard moved to table the request for easement sponsored by George L. Eiker and Peter B. Burks at the request of the petitioners. Board Member Walker seconded. All members voted AYE. The item was tabled until the July 17 meeting. Other: Mayor Brainard moved to approve the request for a street cut on Rangeline Road. Board Member Walker seconded. The street cut was needed to reach pipe the petitioner wanted to replace with a larger one to service an eight-unit facility at 1039 S. Rangeline Road. Board members, the mayor, Utilities Manager Duffy, City Engineer Boyle and the petitioner discussed how wide the cut would be and how long it would disrupt traffic. Mayor Brainard said City Engineer Boyle provided several stipulations to the cut which he read aloud to the Board. The mayor motioned to approve the street cut with the discussed stipulations. Board Member Walker seconded. Walker asked if it was possible for workers to move the pipe out from under the street since they were already going to make the road cut. Utilities Manager Duffy said moving the line would be expensive. The Board decided since land near the facility soon could be developed, a larger pipe than the petitioner suggested should be put in the ground. The petitioner agreed, noting that it would not be expensive to change the size of the pipe. The mayor suggested the Board add the request for larger piping as an additional stipulation to the motion. Walker amended the motion to include using the existing curb cut to the facility and to oversize the water pipe. Mayor Brainard seconded. All board members voted AYE. The motion passed. Mayor Brainard moved to approve Steve Pittman's request for sewer and water availability. Board Member Walker seconded. All board members voted AYE. The motion passed. The mayor moved to approve a request for the signing of original title Sheets for the 96th Street project. Walker seconded. City Engineer Boyle explained the project was broken into three phases, and that this request was for the Board to sign the second phase or the second contract. Engineer Boyle added the Engineering Department still needed to check the third phase. All board members voted AYE. The motion passed. The mayor explained the Board did not have to approve one of the two change orders on the agenda for the ll6th Street project because the second one was no longer needed. Mayor Brainard stated the binder was in better shape than contractors thought, and the Board only had to vote on the redesign of drainage at Keystone Avenue. City Engineer Boyle stated that the suggestion not to replace the binder was a result of the Indiana Department of Transportation's inspection and recommendation. Mayor Brainard moved to pass Change Order 17. Board Member Walker seconded. All members voted AYE. The motion passed. Mayor Brainard moved to approve the request for water and sewer availability by George Eiker. Board Member Walker seconded. City Engineer Boyle suggested the Board also grant the petitioner two curb cuts. All members voted AYE. The motion passed. Mayor Brainard noted for the record that the vote included the two curb cuts. Being no further business, the mayor adjourned the meeting. Attest: Respectfully submitted,