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Home My WebLink AboutBPW-07-17-96City of Carmel C~3{MEL BO/tRD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JULY 17, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER 1. Approval of Minutes Swearing In of Carmel Police Officers: Floyd, Keith T. Freer, Robert E. Locke, and David R. Vanderbeck Jonathan D. Troy D. Smith Awarding of Quotes by Street Department; 1996 Thermoplastic Program Plat Approval a. Carmel Station - Section Two, Bay Communities; Bruce Sklare b. Trails at Avian Glen, Section 9; Li-Ching Wu of Davis Development Contracts a. Agreement for Professional Services; Stidham's Quality Cleaners; Carmel Police Department Agreement for Roof Repair; Capitol Roofing & Sheet Metal Co. Inc.; Carmel Police Department Agreement for Professional Services; California Closet Company; Carmel Police Department Agreement for Professional Services; Mike Hollibaugh Agreement for Professional Services; Engineers, PC; Kate Boyle Agreement for Professional Services; Engineers, Ltd.; John Duffy Access Agreement; Ameritech; HNTB Corporation; Cross Road Jones & Henry John Duffy Claims a. The Nyhart Company b. The Nyhart Company c. The Nyhart Company 7/09/96 7/04/96 6/15/96 $9,495.83 $17,330.74 $1,440.90 Request for Sewer and Water Availability a. Country Meadows at Haverstick, Section 1A and Barnes of Weihe Engineers 1B; Dave ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Request for Use of City Property a. Keynote Communications; Concert Other a. Request for City Assistance to Purchase/Install Bike Route Signs; Judy Hagan b. Common Construction Wage Committee Appointments 10. Announcements 11. Adjournment CARMEL BO~u~D OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, JULY 17, 1996 -- 1:30 P.M. COUNCIL CH/~MBERS / CITY HALL / ONE CIVIC SQUARE Me3nbers present: Board Members Walker and Watson. Clerk-Treasurer Cordray and Chief Deputy Clerk Wolf also attended. Board Member Walker called the meeting to order at 1:34 p.m. Minutes: Board Member Watson moved to approve the minutes from the July 3, 1996, Board of Public Works and Safety meeting. Board Member Walker seconded. All members voted AYE. The minutes were approved. Swearing in of Camel Police Officers: This item was deleted from the agenda. Carmel Police Chief Michael Fogarty presented the Board with an update on Officer Scott Moore. Officer Moore had been suspended 120 days and had participated in and passed a psychological evaluation. Chief Fogarty said he had received a letter from Officer Moore's doctor saying Officer Moore could return to duty. Chief Fogarty added that Moore recently had participated in training to get reacquainted with CPD procedures. Officer Moore apologized to the Board for the incident and the embarrassment he caused the city. Board Member Walker moved to reinstate Officer Moore. Board Member Watson seconded. All members voted AYE. Officer Moore was reinstated. Awarding of Quotes: Street Department Commissioner David Klingensmith recommended the Board accept the quote from T&R Pavement Markings, Inc. for $16,830.92. Board Member Walker motioned to accept the quote. Board Member Watson seconded. All members voted AYE. The quote was accepted. Mr. Klingensmith gave the contract to the Clerk-Treasurer to be signed. Plat Approval: A spokesman from Bay Communities informed the Board the plat subcommittee had approved his company's plats for Carmel Station - Section Two. Board Member Walker asked to see the plats. Board Member Walker then moved to approve the plats and signed them. Board Member Watson also signed. A spokesman of Davis Development asked for plat approval for Section 9 at the Trails of Avian Glen. He explained the company is considering widening the intersection of 131st Street and Cherry Tree Road and possibly abandoning parts of Cherry Tree Road. This could be used as a bicycle trail if Hazeldell Road is extended. City Engineer Boyle stated the company had completed the proper bonding measures. Board Member Walker moved to approve the plats. Board Member Watson seconded. Both members voted AYE and signed the plats. Contracts: Major John Etter informed the Board the Carmel Police Department had been searching for companies to meet its specifications for cleaning its uniforms since April. Board Member Walker motioned to approve the contract with Stidham's Quality Cleaners. Board Member Watson seconded. Both members voted AYE. The contract was approved. Assistant Police Chief Tim Green explained the police department was seeking roof repair for problems that began last year. He told the Board the company would begin work at least 60 days after the contract was approved. Board Member Walker moved to approve the contract with Capitol Roofing & Sheet Metal Co. Inc. Board Member Watson seconded. Both members voted AYE. The contract was approved. Major Etter explained the police department's need to build a more effective work station in the front lobby. He stated the work probably would begin within a month. Board Member Walker moved to approve the contract with the California Closet Company. Board Member Watson seconded. Both members voted AYE. The contract was approved. City Attorney Deb Grisham suggested to move item 5d to the back of the agenda so she could get Mike Hollibaugh from the Department of Community Services to speak about the contract. The Board approved. City Engineer Kate Boyle told the Board she was comfortable with the agreement to use CrossRoad Engineers, PC. Board Member Walker moved to approve the contract. Board Member Watson seconded. Both members voted AYE. The contract was approved. Board Member Walker moved to table a contract with Jones & Henry Engineers, Ltd. until the August 7 Board of Public Works and Safety meeting. Board Member Watson seconded. Both members voted AYE. The item was tabled. Utilities Manager John Duffy explained the access agreement with Ameritech was to allow the company onto city property to see if it would be interested in using the city's water tower for two cellular antennas. Board Member Walker moved to approve the agreement. Board Member Watson seconded. City Attorney Grisham explained the Board actually was looking at two agreements; one for access and one that was a letter of intent to lease the property. She suggested the Board sign the access agreement contingent on Ameritech correcting typographical errors, and that the Board grant her approval to discuss the intent to lease document with Ameritech and act upon her own authority. Board Member Walker moved to approve City Attorney Grisham's suggestion. Board Member Watson seconded. All members voted AYE. The agreement and contingencies were approved. Mike Hollibaugh of DOCS arrived at the meeting. The Board permitted him to explain item 5d. Mr. Hollibaugh stated the contract with HNTB Corporation was to compensate HNTB for extra time spent on the 2020 Vision Comprehensive Plan and to pay them for developing new zoning maps. Board Member Walker moved to approve the contract. Board Member Watson seconded. All members voted AYE. The agreement was approved. Claims: Board Member Walker moved to approve claims 6a through 6c as stated on the agenda. Board Member Watson seconded. All members voted AYE. The claims were approved. Request for Sewer and Water Availability: City Engineer Boyle said she had no problems with the Board granting approval for sewer and water availability at Country Meadows at Haverstick, Section 1A and 1B. Board Member Walker moved to approve the request. Board Member Watson seconded. All members voted AYE. The request was approved. Request for Use of City Prope=ty: Board Member Walker noted Keynote Communications had sent a facsimile asking to change the day the organization wanted to use the gazebo from August 3 to August 2. Board Member Walker moved to approve the request. Board Member Watson seconded. All members voted AYE. The request was approved. Other: Carmel Clay Park Board President Judy Hagan presented the new bike route that will be in parts of Carmel and Clay Township. She requested the city pay for signs needed to mark the route within city limits and to install those signs. The county will be responsible for those outside Carmel city limits. Board Member Walker asked how the installation was done and how much it would cost. Hagan stated she didn't know. Clerk-Treasurer Cordray suggested to table the item until the Street Department could offer an opinion. Board Member Walker moved to table the item. Board Member Watson seconded. All members voted AYE. The item was tabled. Board Member Walker stated he wanted a report from the Street Department on the issue at the next meeting. Board Member Walker explained the law governing the Common Construction Wage Committee. Board Member Walker recommended John Shuler and Carol Uebelhack be appointed to the committee. Board Member Watson seconded. All members voted AYE. The appointments were approved. Board Member Walker moved to adjourn the meeting. Board Member Walker seconded. All members voted AYE. The meeting was adjourned at 2:16 p.m. Attest: Res ectfully ' , oVed,