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HomeMy WebLinkAboutBPW-06-05-96City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JUNE 5, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY F~LL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. May 15, 1996 b. May 15, 1996 -- Executive Session Award of Bids/Street Department Projects a. 1996 City Concrete Replacement Program b. 1996 City Paving Program 3. Bond Releases BPW-06-05-96-01; Worthington Estates, Section 3; Streets BPW-06-05-96-02; Heritage Square; Storm Sewers/Drainage Plat a. be C. d. Signings Bayhill, Section 5A Bayhill, Section 7B Foster Estates, Section 2A Quail Run at Haverstick, Section 1B Contracts a. Work Order; Whitman-Hart; Carmel Utilities b. Agreement; Northwestern University Traffic Institute; Carmel Police Department c. Sales Agreement; Rumpke; City of Carmel d. Agreement for Professional Services; Institute for Public Safety Personnel, Inc.; Carmel Police Department e. Maintenance Agreement; Scantron; Carmel City Court f. Special Utility Projects Agreement; Robert Hoyt, Carmel Utilities g. Agreement; Capitol Roofing & Sheet Metal Co., Inc.; City of Carmel h. Agreement; Specialty Guttering Systems, Inc.; City of Carmel i. Rental Service Agreement; Mechanics Laundry; City of Carmel j. Maintenance Agreement; HPS Office Systems; Dept. of HUman Resources ONE CIVIC SQUARE CARMEL, INDIANA 46032 3/7/571-2400 Carmel Board of Public Works & Safety June 5, 1996 -- Page 2 10. Claims a. The Nyhart Company b. The Nyhart Company c. The Nyhart Company 5/15/96 5/22/96 5/28/96 $24,948.15 $28,199.69 $14,119.21 Personnel a. Ratification of Severance of employment Agreement and General Release; David D. Cunningham; City of Carmel Request for Use of City Property a. Steve Frew; Carmel/Clay Parks & Rec; Day Camp b. Dave Ritchie; Crossroads Boy Scouts Council; Ice Cream Social c. Michael Heberstreit; Woodland Country Club; Use of PA system Closing and Use of Roads & Streets a. Daniel L. Moyer, Moyer Company Builders; 12343 Thicket Hill Circle; Additional Driveway Cut b. Jan Lazarra et al; Dona Drive; Request to Close Street Other Consent to Encroach; Bay Development Corporation Waterline Easement; Tudor Commons Sewer Reimbursement; Tudor Commons Water Reimbursement; Tudor Commons Municipal Utility Easement; Paul Shea Builders 11, Announcements 12. Adjournment CA~MEL BOARD OF PUBLIC WORKS & SAFETY MEETING MIN~JTES WEDNESDAY, JUNE 5, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUAI{E Members present: Mayor Brainard, Lori Watson, Billy Walker; Chief Deputy Clerk Treasurer Vandegriff. The Mayor called the meeting to order. Minutes: Billy Walker moved to approve the minutes as listed on the agenda. Lori Watson seconded. All members voted AYE. The minutes were approved. Award of Bids: Billy Walker moved to approve the bid awards as recommended by Street Commissioner Klingensmith contingent upon CC & T meeting with and determining a plan of action for the Olde Towne Main Street project's outstanding items within 15 days or the bid would be awarded to the next bidder. Lori Watson seconded. City Engineer Kate Boyle outlined some of the problems which included brick alignment, painting, restoration, fencing and street lamps. CC & T's bid for the city concrete replacement program was $83,323 and the next bidder was D. R. Childs. The paving program award was made to Milestone for $399,540. All members voted AYE. The awards were approved. Bond Releases: Billy Walker moved to approve the bond releases as listed on the agenda. The Mayor seconded. Kate Boyle discussed the Heritage Square drainage problem and will watch the maintenance bonds. All members voted AYE. The bond releases were approved. Plat Signings: Dave Sexton of Schneider Engineering presented the plats for items A through C on the agenda. Billy Walker moved to sign the plats. The Mayor seconded. Kate Boyle said there were no problems. All members voted AYE. Plats A through C were approved and signed. Tim McMann of Centex Homes represented Quail Run at Haverstick, item D on the agenda. Billy Walker moved to sign the plat. The Mayor seconded. Kate Boyle said there were no problems. All members voted AYE. The plat was approved and signed. Contracts: The Mayor moved to approve the contract with Whitman- Hart for the Utilities Department. Lori Watson seconded. John Duffy noted that the contract was for billing software. All members voted AYE. The contract was approved. The Mayor moved to approve the contract with Northwestern University Traffic Institute and the Carmel Police Department. Billy Walker seconded. Major Etter noted the department has a long-standing relationship with the school, which was a 10-week school for command level officers. All members voted AYE. The contract was approved. Billy Walker moved to approve the contract with Rumpke and the City conditional upon Rumpke's acceptance of the changes prescribed by the City Attorney. The Mayor seconded. All members voted AYE. The contract was approved, The Mayor moved to approve the contract with the Institute for Public Safety Personnel and the Carmel Police Department. Billy Walker seconded. The contract is for oral and verbal testing of officers according to Major Etter. All members voted AYE. The contract was approved. The Mayor moved to approve the contract with Scantron and the Carmel City Court. Lori Watson seconded. All members voted AYE. The contract was approved. The Mayor moved to approve the contract between Robert Hoyt and the Carmel Fire Department, not the Utilities Department per the agenda. Lori Watson seconded. All members voted AYE. The contract was approved. The Mayor moved to accept the contracts from Capitol Roofing and Specialty Guttering Systems to repair damage from the January snow storms. Lori Watson seconded. All members voted AYE. The contracts were approved. The Mayor moved to approve the contract with Mechanics Laundry and the Carmel Utilities Department. Billy Walker seconded. All members voted AYE. The contract was approved. The Mayor moved to approve the contract with HPS Office Systems and the Department of Human Resources for copier maintenance. Lori Watson seconded. All members voted AYE. The contract was approved. Claims: The Mayor moved to approve the claims as listed on the agenda. Lori Watson seconded. All members voted AYE. The claims were approved. Personnel: Lori Watson moved to ratify the severance agreement with David Cunningham and the City. Billy Walker seconded. All members voted AYE. The agreement passed. Request for Use of City Property: The Mayor moved to approve the request from Steve Frew of the Carmel Clay Parks Department for day camp activities. Lori Watson seconded. All members voted AYE. The request was approved. The Mayor moved to approve the request from Dave Ritchie for the Boy Scouts Ice Cream Social. Billy Walker seconded. All members voted AYE. The request was approved. The Mayor moved to approve the request from Michael Heberstreit of the Woodland Country Club for the use of the city's public address system. Billy Walker seconded. All members voted AYE. The request was approved. Closing & Use of Roads and Streets: Daniel Moyer requested a circle drive for a residence at 12343 Thicket Hill Circle. The Mayor moved to approve the request. Billy Walker seconded. All members voted AYE. The request was approved. The Mayor moved to approve the request of Jan Lazarra to close Dona Drive for a graduation party. Billy Walker seconded. All members voted AYE. The request was approved. Other: Lori Watson moved to approve the consent to encroachment for Bay Development. Billy Walker seconded. Kate Boyle said she had no problems with the request for 5 feet of a 20 foot easement in the Carmel Station development affecting lots 21, 22 and 23. All members voted AYE. The consent was approved. The Mayor moved to approve the waterline easement and sewer and water reimbursements for Tudor Commons. Billy Walker seconded. Kate Boyle and John Duffy recommended that the water reimbursement rate is contingent upon securing the easement from a neighboring property. The Mayor moved to amend the motion to include the signing of the easement from the adjoining property. Billy Walker seconded. All members voted AYE to amend the motion. All members voted AYE to approve the motion as amended. The request were approved. The Mayor moved to approve the utility easement request of Paul Shea Builders for the real estate at Oswego and Napanee. Billy Walker seconded. John Duffy noted that the sewer line in the easement was never granted to the City. All members voted AYE. The request was approved. Add-on: The Mayor moved to approve the list of vendors provided by the Carmel Players for the production at the Gazebo. Billy Walker seconded. All members voted AYE. The list was approved. The meeting was adjourned. Attest: