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HomeMy WebLinkAboutBPW-06-19-96City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JUNE 19, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. June 5, 1996 2. Bond a. Releases BPW-06-19-96-01; Delaware Trace, Section 1; Water Mains, Sanitary Sewers, Storm Sewers/Drainage, Exterior Sidewalks, Hazeldell Road BPW-06-19-96-02; Heritage Square; Offsite Water Plat Signings a. Parkside Village, Sections 1 and 2 Contracts a. Agreement C. d. e. for Professional Services; Institute for Public Safety Personnel; Carmel Fire Department Proposal for Land Application of Biosolids; Boon Consulting; City of Carmel Agreement for Professional Services; Schneider Engineering Corporation; City of Carmel Mutual Aid Agreement; Washington Township Fire Department, Marion County; Carmel Fire Department Agreement for Professional Services; Crowe Chizek; Carmel Utilities Claims a. The Nyhart Company b. The Nyhart Company 5/31/96 $ 8,142.43 6/4/96 $14,006.51 Request for Use of City Property a. Richard D. & Sandra T. Wood; b. Carolyn Reifel; Wedding Wedding Other a. Water Reimbursement Agreement; Generation Homes, b. Consent to Encroach; Elizabeth McKinley LLC 8. Announcements 9. Adjournment ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 C_J~RMEL BOARD OF PUBLIC WORKS & S/~FETY MEETING MINUTES WEDNESDAY, JUNE 19, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQU/~RE Members present: Mayor Brainard, Billy Walker. Clerk-Treasurer Cordray and Chief Deputy Vandegriff also attended. Mayor Brainard called the meeting to order. Minutes: Billy Walker moved to approve the minutes of the June 5 meeting as written. The Mayor seconded. All members voted AYE. The minutes were approved. The Mayor called for a short recess in order to gather the department heads and other city personnel whose input was necessary to conduct the meeting. The meeting was reconvened. Bond Releases: The Mayor moved to approve BPW-06-19-96-01 for Delaware Trace. Billy Walker seconded. All members voted AYE. release was approved. The The Mayor moved to approve BPW-06-19-96-02 for Heritage Square. Billy Walker seconded. All members voted AYE. The bond release was approved. Carz~y Over Item: The Mayor discussed the bid for the 1996 Concrete Replacement Program had yet to be awarded. Kate Boyle, city engineer, reported that she was working with CC & T regarding the outstanding work to be completed at the Olde Towne Main Street project site and that even though some of the work was beyond the scope of the contract, CC & T agreed to make changes. Lori Watson arrived. Pete Page, CC & T, Bob Allen, city inspector, remarked on the recent work in the Arts Council parking lot and both believed it was satisfactory. There are still difficulties with the brick intersection but the really bad spots will be fixed; it may be necessary to redo the entire intersection at a later date. The Mayor moved to award the Concrete Replacement Program work to CC & T, pending a change order for the intersection work, to be prepared by the City Attorney. Billy walker seconded. All members voted AYE. The contract was awarded. Plat Signings: The Mayor moved to amend the plat signing request from C. P. Morgan to exclude the Sycamore Farms development. Billy Walker seconded. Kate Boyle said an easement had been extended from 20 to 35 feet. Christie Kallio from Morgan confirmed that the Sycamore development was dropped as the Council recently approved the annexation of the property and that it would be at least 60 days before the plats could be signed. All members voted AYE. The plats were approved. Contracts: The Mayor moved to approve the agreement for professional services for the Institute for Public Safety Personnel and the Carmel Fire Department. Billy Walker seconded. Essentially, the work deals with the merit based personnel system administration. All members voted AYE. The contract was approved. The Mayor moved to approve the contract with Boone Consulting for land application of biosolids. Billy Walker seconded. All members voted AYE. The contract was approved. The Mayor moved to approve the agreement for professional services with Schneider Engineering. Lori Watson seconded. This contract will assist DOCS with the implementation of the 2020 Vision plan. All members voted AYE. The agreement was approved. The Mayor moved to approve the mutual aid agreement with the Washington Township Fire Department of Marion County. Billy Walker seconded. This agreement is much tighter than previous ones the Mayor noted. Lori Watson questioned the disparity in the housing types and the number of commercial establishments. All members voted AYE. The agreement was approved. The Mayor moved to approve the agreement for professional services with Crowe Chizek. Billy Walker seconded. The reason for this agreement is that one of the wholesalers of sewer processing has requested that a more consistent rate be achieved rather than having a large price increase every four years. Michael Clayton, a Clay Township resident, will be the partner in charge of this project. Lori Watson questioned the contract item three regarding the ability to opt out. The Mayor explained it was standard in agreements such as these. All members voted AYE. The agreement was approved. Claims: Billy Walker moved to approve both claims presented by the Nyhart Company. Lori Watson seconded. All members voted AYE. The claims were approved. Request for Use of City Property: The Mayor approved the request of Richard and Sandra Wood to use the gazebo for a wedding on July 21. Billy Walker seconded. All members voted AYE. The request was approved. The Mayor moved to approve the request of Carolyn Reifel to use the gazebo for a wedding on July 12. Billy Walker seconded. All members voted AYE. The request was approved. There were two add-on items requesting the use of city property. The Mayor moved to approve the request of Lisa Casler to use the gazebo for a wedding on July 27. Billy Walker seconded. All members voted AYE. The request was approved. The Mayor moved to approve the request of Patricia Hammer to use the gazebo for a wedding on July 5. Billy Walker seconded. All members voted AYE. The request was approved. Other: The Mayor moved to approve the water reimbursement agreement with Generation Homes, LLC. Lori Watson seconded. The Clerk Treasurer questioned why the document included an increase. The Mayor responded it had to do with making an additional boring and installing a tap. All members voted AYE. The agreement was approved. The Mayor moved to approve the consent to encroach with Elizabeth McKinley. Lori Watson seconded. Kate Boyle commented that she was not familiar with this item and could not make a recommendation. Billy Walker moved to table the request until July 3. All members voted AYE. The consent is tabled. The Clerk-Treasurer noted that her office had received two bids from vendors for the 1996 Pavement Marking Program. However, she had not been informed this needed to be an agenda item and there was no information provided regarding public notice of this matter. The Mayor suggested that the bids be opened and awarded. Billy Walker moved that the Clerk-Treasurer retain the sealed bids and open them on July 3 if appropriate. The Mayor seconded. All members voted AYE. The bid opening was tabled. Being no other business before adjourned. the Board, the meeting was Res. ' , fd,