HomeMy WebLinkAboutBPW-06-19-96City of Carmel
CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA
WEDNESDAY, JUNE 19, 1996 -- 1:30 P.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Approval of Minutes
a. June 5, 1996
2. Bond
a.
Releases
BPW-06-19-96-01; Delaware Trace, Section 1; Water
Mains, Sanitary Sewers, Storm Sewers/Drainage, Exterior
Sidewalks, Hazeldell Road
BPW-06-19-96-02; Heritage Square; Offsite Water
Plat Signings
a. Parkside Village, Sections 1 and 2
Contracts
a. Agreement
C.
d.
e.
for Professional Services; Institute for
Public Safety Personnel; Carmel Fire Department
Proposal for Land Application of Biosolids; Boon
Consulting; City of Carmel
Agreement for Professional Services; Schneider
Engineering Corporation; City of Carmel
Mutual Aid Agreement; Washington Township Fire
Department, Marion County; Carmel Fire Department
Agreement for Professional Services; Crowe Chizek;
Carmel Utilities
Claims
a. The Nyhart Company
b. The Nyhart Company
5/31/96 $ 8,142.43
6/4/96 $14,006.51
Request for Use of City Property
a. Richard D. & Sandra T. Wood;
b. Carolyn Reifel; Wedding
Wedding
Other
a. Water Reimbursement Agreement; Generation Homes,
b. Consent to Encroach; Elizabeth McKinley
LLC
8. Announcements
9. Adjournment
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
C_J~RMEL BOARD OF PUBLIC WORKS & S/~FETY MEETING MINUTES
WEDNESDAY, JUNE 19, 1996 -- 1:30 P.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQU/~RE
Members present: Mayor Brainard, Billy Walker. Clerk-Treasurer
Cordray and Chief Deputy Vandegriff also attended.
Mayor Brainard called the meeting to order.
Minutes: Billy Walker moved to approve the minutes of the June 5
meeting as written. The Mayor seconded. All members voted AYE.
The minutes were approved.
The Mayor called for a short recess in order to gather the
department heads and other city personnel whose input was
necessary to conduct the meeting. The meeting was reconvened.
Bond Releases: The Mayor moved to approve BPW-06-19-96-01 for
Delaware Trace. Billy Walker seconded. All members voted AYE.
release was approved.
The
The Mayor moved to approve BPW-06-19-96-02 for Heritage Square.
Billy Walker seconded. All members voted AYE. The bond release
was approved.
Carz~y Over Item: The Mayor discussed the bid for the 1996
Concrete Replacement Program had yet to be awarded. Kate Boyle,
city engineer, reported that she was working with CC & T
regarding the outstanding work to be completed at the Olde Towne
Main Street project site and that even though some of the work
was beyond the scope of the contract, CC & T agreed to make
changes. Lori Watson arrived. Pete Page, CC & T, Bob Allen, city
inspector, remarked on the recent work in the Arts Council
parking lot and both believed it was satisfactory. There are
still difficulties with the brick intersection but the really bad
spots will be fixed; it may be necessary to redo the entire
intersection at a later date. The Mayor moved to award the
Concrete Replacement Program work to CC & T, pending a change
order for the intersection work, to be prepared by the City
Attorney. Billy walker seconded. All members voted AYE. The
contract was awarded.
Plat Signings: The Mayor moved to amend the plat signing request
from C. P. Morgan to exclude the Sycamore Farms development.
Billy Walker seconded. Kate Boyle said an easement had been
extended from 20 to 35 feet. Christie Kallio from Morgan
confirmed that the Sycamore development was dropped as the
Council recently approved the annexation of the property and that
it would be at least 60 days before the plats could be signed.
All members voted AYE. The plats were approved.
Contracts: The Mayor moved to approve the agreement for
professional services for the Institute for Public Safety
Personnel and the Carmel Fire Department. Billy Walker seconded.
Essentially, the work deals with the merit based personnel system
administration. All members voted AYE. The contract was approved.
The Mayor moved to approve the contract with Boone Consulting for
land application of biosolids. Billy Walker seconded. All members
voted AYE. The contract was approved.
The Mayor moved to approve the agreement for professional
services with Schneider Engineering. Lori Watson seconded. This
contract will assist DOCS with the implementation of the 2020
Vision plan. All members voted AYE. The agreement was approved.
The Mayor moved to approve the mutual aid agreement with the
Washington Township Fire Department of Marion County. Billy
Walker seconded. This agreement is much tighter than previous
ones the Mayor noted. Lori Watson questioned the disparity in the
housing types and the number of commercial establishments. All
members voted AYE. The agreement was approved.
The Mayor moved to approve the agreement for professional
services with Crowe Chizek. Billy Walker seconded. The reason for
this agreement is that one of the wholesalers of sewer processing
has requested that a more consistent rate be achieved rather than
having a large price increase every four years. Michael Clayton,
a Clay Township resident, will be the partner in charge of this
project. Lori Watson questioned the contract item three regarding
the ability to opt out. The Mayor explained it was standard in
agreements such as these. All members voted AYE. The agreement
was approved.
Claims: Billy Walker moved to approve both claims presented by
the Nyhart Company. Lori Watson seconded. All members voted AYE.
The claims were approved.
Request for Use of City Property: The Mayor approved the request
of Richard and Sandra Wood to use the gazebo for a wedding on
July 21. Billy Walker seconded. All members voted AYE. The
request was approved.
The Mayor moved to approve the request of Carolyn Reifel to use
the gazebo for a wedding on July 12. Billy Walker seconded. All
members voted AYE. The request was approved.
There were two add-on items requesting the use of city property.
The Mayor moved to approve the request of Lisa Casler to use the
gazebo for a wedding on July 27. Billy Walker seconded. All
members voted AYE. The request was approved.
The Mayor moved to approve the request of Patricia Hammer to use
the gazebo for a wedding on July 5. Billy Walker seconded. All
members voted AYE. The request was approved.
Other: The Mayor moved to approve the water reimbursement
agreement with Generation Homes, LLC. Lori Watson seconded. The
Clerk Treasurer questioned why the document included an increase.
The Mayor responded it had to do with making an additional boring
and installing a tap. All members voted AYE. The agreement was
approved.
The Mayor moved to approve the consent to encroach with Elizabeth
McKinley. Lori Watson seconded. Kate Boyle commented that she was
not familiar with this item and could not make a recommendation.
Billy Walker moved to table the request until July 3. All members
voted AYE. The consent is tabled.
The Clerk-Treasurer noted that her office had received two bids
from vendors for the 1996 Pavement Marking Program. However, she
had not been informed this needed to be an agenda item and there
was no information provided regarding public notice of this
matter. The Mayor suggested that the bids be opened and awarded.
Billy Walker moved that the Clerk-Treasurer retain the sealed
bids and open them on July 3 if appropriate. The Mayor seconded.
All members voted AYE. The bid opening was tabled.
Being no other business before
adjourned.
the Board, the meeting was
Res. ' ,
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