HomeMy WebLinkAboutBPW-05-15-96City of Carmel
CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA
WEDNE8DAY, MAY 15, 1996 -- 1:30 P.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
Meeting Called to Order
Approval of Minutes
a. May 1, 1996
Award of Bids
a. 1996 City Concrete Replacement Program
b. 1996 City Paving Program
c. 1996 Asphalt Recycling Program
Bond
a.
b.
Ce
d.
e.
Releases
BPW-05-15-96-01; Heritage Square; Curbs, Gutters,
Onsite Water Mains, Sanitary Sewers & Street Signs
BPW-05-15-96-02; Worthington Estates, Section 3; Curbs,
Gutters, Water Mains, Sanitary Sewers, Storm Sewers
BPW-05-15-96-03; Plum Creek North, Section 1; Monuments
and Markers
BPW-05-15-96-04; Plum Creek North Section 2; Monuments
and Markers
BPW-05015-96-05; Plum Creek North, Section 3; Monuments
and Markers, Signs
BPW-05-15-96-06; Plum Creek Village, Section 1;
Monuments and Markers, Signs
BPW-05-15-96-07; Plum Creek Ridge, Section 1; Monuments
and Markers, Signs
BPW-05-15-96-08; Lynnwood, Section 1; Monuments and
Markers
Contracts
a. Accounting Services Engagement Letter; O. W. Krohn &
Associates; Clerk Treasurer Cordray
Claims
a. The Nyhart Company
b. The Nyhart Company
c. The Nyhart Company
d. The Nyhart Company
4/23/96 $21,042.44
4/24/96 $ 150.33
4/30/96 $27,010.20
5/7/96 $34,859.07
(Credit)
Closing and Use of Roads & Streets
a. Street (Open) Cut Request for Rangeline Road at 126th
Street; Richard A. Waltz, Ameritech Engineering
b. Curb Cut for Parkside Village on 3rd Avenue SW; Mark
Boyce, C. P. Morgan Companies
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-24OO
Personnel
a. Promotion to Second Class Patrolman: Charles E. Driver,
Robert P. Harris, and John D. Pirics; Chief Fogarty
Other
a. Facilities Policy, Joe Staehler
b. Consent to Encroach; Bay Development Corporation
c. Carmel Players
Announcements
Adjournment
C/~MEL BOARD OF PUBLIC WORKS & SAFETY EXECUTIVE SESSION
MEETING MINUTES
WEDNESDAY# MAY 15, 1996 -- I P.M.
Members present: Mayor Brainard, Lori Watson and Billy Walker.
Also in attendance were Human Resources Director Barb Lamb, Clerk
Treasurer Diana Cordray, Chief Deputy Jill Vandegriff and Officer
Bruce Gibson.
The matter discussed concerned employeels deferred compensation
plan.
There was no other business before the board in its executive
session.
RespectfUlly submitted,
Attest:
CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES
WEDNESDAY, MAY 15, 1996 -- 1230 P.M.
Members present2 Mayor Brainard, Billy Walker and Lori Watson.
Clerk Treasurer Cordray, Chief Deputy Vandegriff, and
Administrative Assistant Christie Crail also were in attendance.
Mayor Brainard called the meeting to order.
Minutes:
17, 1996,
seconded.
Lori Watson moved to approve the minutes of the April
Board of Public Works & Safety meeting. Billy walker
All members voted AYE. The minutes were approved.
Bids: The Mayor opened and read the sealed bids for the 1996 City
Concrete Replacement Program. The bidder and bid were as follows:
CC & T $83,323.00 D.R. Childs, Inc. $99,540.00
The Mayor opened and real aloud the sealed bids for the 1996 City
Paving Program. The bidder and bids were as follows:
Calumet Asphalt
Reith-Riley
Shelly & Sands
$419,675.00
$424,001.00
$443,565.00
Milestone $399,540.00
Grady Brothers $491,475.00
The Mayor opened and read aloud the sealed bid for the 1996
Asphalt Recycling Program. The bidder and bid was as follows:
Angelo Benedetti, Inc. $141,675.00
The bids were then turned over to Street Department Head David
Klingensmith for his review. He stated he would return to the
meeting and make a recommendation contingent upon review by the
City Attorney. The Mayor moves to allow Mr. Klingensmith to
review the bids conditional upon the City Attorney's review.
Billy Walker seconded. All members voted AYE. The motion passed.
Bond Releases: Billy Walker moved to approve BPW-05-15-96-01 for
Heritage Square curbs, gutters, onsite water mains, sanitary
sewers and street signs. Lori Watson seconded. Kate Boyle, City
engineer, noted that there were problems with outside drainage
and that she wanted to work with area residents to find a
solution to said problems. David Wilcox of Generation Homes, 200
Twin Springs Court, stated they would be working with Kate to
clarify what needed to be done. All members voted AYE. The bond
release was approved.
Lori Watson moved to approve agenda items, all bond releases, 3b
through 3h as stated. Billy Walker seconded. All members voted
AYE. The bond releases were approved.
contracts: The Mayor moved to approve the accounting services
engagement letter between O. W. Krohn & Associates and the Clerk
Treasurer's office. Billy Walker seconded. All members voted AYE.
The agreement was approved.
Claims: Billy Walker moved to approve agenda items 5 a through 5d
as stated. Lori Watson seconded. All members voted AYE. The
claims were approved.
Closin~ and Use of Roads & Streets: The Mayor moved to approve
the request of Ameritech Engineering per the recommendation of
Dick Hill as stated in his memorandum to the Board. Billy Walker
seconded. Billy Walker asked what the time frame for the project
would be. Mr. Waltz of Ameritech stated they would complete their
work by June 6 and would work with City. All members voted AYE.
The request was approved.
The Mayor moved to approve the request for a curb cut from Mark
Boyce of C. P. Morgan Companies. Billy Walker seconded. Mr. Boyce
stated that they would close the cut at either the end of July or
at the very latest August 15 because of the current weather
conditions. All members voted AYE. The request was approved.
Personnel: Billy Walker moved to approve the promotion of Charles
E. Driver, Robert P. Harris and John D. Pirics to second class
patrolman based upon the recommendation of Chief Fogarty. Lori
Watson seconded. The Chief noted that all three had successfully
completed their one-year probationary period with the department
as well as their training at the Academy and in the field. All
members voted AYE. The promotions were approved.
Other: The Mayor moved to table the facilities policy. Lori
Watson seconded. All members voted AYE. The item was tabled until
the June 5 meeting.
Terry Jones of the Department of Community Services requested
that the consent to encroach be tabled until Kate Boyle, City
Engineer, had an opportunity to review it. The Mayor moved to
table the consent to encroach for Bay Development Corporation.
Billy Walker seconded. All members voted AYE. The item was tabled
until the June 5 meeting.
The Mayor moved to amend the previous request of the Carmel
Players for use of City property and charge admission. Lori
Watson seconded. The Mayor noted that their are other groups
which use City property and charge admission and that they should
not treat the Players any differently. The City Attorney was
asked about this. The Mayor and Lori Watson voted AYE. Billy
Walker voted NO.
Bids: Mr. Klingensmith returned to the meeting to state that he
had reviewed the bids for the asphalt recycling program and the
lowest responsible and responsive bidder was the Angelo Benedetti
company with a bid of $141,145.00.
Add-on: The Mayor moved to approve the contract with Rumpke for
waste disposal and recycling services. Lori Watson seconded. All
members voted AYE. The contract was approved.
Announcements: City Councilor Norm Rundle presented the Board
with information from Methodist Hospital regarding the recently
approved City drug testing ordinance. As the Board had previously
approved the drug testing contract, he thought they might like to
see the Methodist proposal which was $10 per test cheaper than
the tests offered by Midwest Toxicology Services, Inc. He said
the total savings to the City under the Methodist proposal would
be an additional $2,500 (the difference between Midwest and
Methodist). The Mayor said that he would provide the information
to Human Resources Director Barb Lamb.
Billy Walker moved to adjourn the meeting. Lori Watson seconded.
All members voted AYE. The meeting was adjourned.
Respectfull submitt,ed,
Attest:
Attest :~