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HomeMy WebLinkAboutBPW-04-01-96CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA MONDAY, APRIL 1, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Meetin~ Called to Order Approval of Minutes a. March 20, 1996 Opening of Bids a. One (1) 1996 Single Axle Dump Truck b. One (1) 1996 3/4 Ton 4-Wheel Drive Pick-up Truck Water & Sewer Availability a. Parkside Village b. Stone Haven, Section A Bond Releases a. Resolution BPW-04010-96-01 for Timber Crest Bend, Sidewalks Contracts a. AdminaStar Federal; Carmel Fire Department b. The Nyhart Company; Aggregate & Specific Addendums for Renewal of AUL Policy c. Bose McKinney & Evans; Letter of Engagement for Drug and Alcohol Policy Review d. Western World Insurance Company Termination of Policy; Carmel Fire Department , e. IACP Net; Carmel Police Department f. Commonwealth Engineers; Agreement for Professional Services g. Tank Inductry Consultants, Inc.; Utilities Claims a. The Nyhart Company 3/19/96 $6,304.60 Personnel a. Promotion of Kurt A. Goerges and Bradley A. Hedrick to 1st Class Patrolman effective 5/4/96; Chief Fogarty Request for Use of City Property a. Steve Frew, Carmel/Clay Parks & Recreation; Hunt 4/6/96 b. John Retzlaff; Wedding 4/13/96 Easter Egg Camel Board of Public Works & Safety April 1, 1996 -- Page 2 Other a. Brooks Bend, Sections i and 2; Concrete Sidewalks Elimination; The Estridge Companies b. Consent to Encroachment; John R. and Debra S. Dawson · c. Delaware Trace Easements; Oak View Associates, LLC 10. Announcements 11. Adjournment · Denotes item tabled at a prior meeting. CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETIN3 MINUTES MONDAY, APRIL 1, 1996 -- 1230 P.M. Members present: Mayor Brainard, Billy Walker and Lori Watson. Clerk Treasurer Cordray and Chief Deputy Vandegriff were also in attendance. Mayor Brainard called the meeting to order. Billy Walker moved to approve the minutes of the March 20 meeting. Lori Watson seconded. All members voted AYE. The minutes were approved. Openin~ of Bids2 Bids for the Street Department vehicles were opened. Wabash Ford bid $34,000 for a dump truck and listed $9,800 as the trade value for a 1989 Do-A1 Truck and bid $22,000 for a pick-up truck and listed $3,200 as the trade value for a 1985 3/4 ton pick-up. Bud Wolf Chevrolet bid $24,382.75 for the pick-up and listed that the trade was included. Discover VolVo/GMC bid $33,449 for the dump truck. The bids were referred to David Klingensmith of the Street Department for review. An award will be made at the April 17 meeting. Water & Sewer Availability: Billy Walker moved to accept the request for water and sewer availability of 99 EDUs per A-66 and S-58 not to exceed an average daily flow of 29,700 gallons for Parkside Village. The Mayor seconded. All members voted AYE. The motion passed. Billy Walker moved to accept the request for water and sewer availability of 30 EDUs per A-66 and S-58 not to exceed an average daily flow of 9,000 gallons per day at Stone Have, Section A. The Mayor seconded. All members voted AYE. The motion passed. Bond Releases: Billy Walker moved to approve Resolution BPW-04- 01-96-01 for sidewalks in Timber Crest Bend inclusive of the maintenance guarantees set forth in the resolution. The Mayor seconded. All members voted AYE. The resolution was approved. contracts: The Mayor moved to approve the contract between Admina Star Federal and the Carmel Fire Department to accept Medicare Part B payment for services. Billy Walker seconded. All members voted AYE. The contract was approved. The Mayor moved to approve the contract for aggregate and specific addendums for renewal of the AUL Policy for employee health insurance submitted by The Nyhart Company. Billy Walker seconded. All members voted AYE. The contract was approved. The Mayor moved to approve the letter of engagement from Bose McKinney & Evans for a drug and alcohol policy review. Billy Walker seconded. All members voted AYE. The contract was approved. The Mayor moved to approve the termination of the Western World Insurance Company policy with the Carmel Fire Department explaining that the policy was duplicate coverage. Lori Watson seconded. All members voted AYE. The contract was terminated. The Mayor moved to approve the contract between IACP Net and the Carmel Police Department. Billy Walker seconded. All members voted AYE. The contract was approved. The Mayor moved to approve the agreement for professional services with Commonwealth Engineers. Billy Walker seconded. members voted AYE. The contract was approved. All The Mayor moved to approve the contract with Tank Industry Consultants, Inc., for the repair and painting of the facilities at Plant #4. Billy Walker seconded. All members voted AYE. The contract was approved. Claimsz Billy Walker moved to approve the claim presented by The Nyhart Company in the amount of $6304.60. Lori Watson seconded. All members voted AYE. The claim was approved. Personnel: The Mayor moved to approve the promotions of Kurt A. Goerges and Bradley A. Hedrick to first class patrolman, respectively, effective May 4, 1996. Lori Watson seconded. All members voted AYE. The promotions were approved. use of city Propertyz The Mayor moved to approve the request by the Camel-Clay Parks and Recreation Department to use the Gazebo for the April 6 Easter Egg Hunt. Billy Walker seconded. All members voted AYE. The request was approved. Lori Watson moved to approve the request by John Retzlaff for the use of the Gazebo for a wedding on April 13. Billy Walker seconded. Walker asked if a fee was charged for use of the facility. The only fee charged per the Mayor was for clean-up charges if the group did not leave the area as they found it. All members voted AYE. The request was approved. Otherz Steve Ranshaw, representing the Estridge Companies, 1041 West Main Street, requested that the Board of Public Works & Safety permit the use of asphalt sidewalks in the Brooks Bend, Section 1 and 2, at 99th and Keystone. There are concrete eidewalks that run on both sides of the streets, but do not cut through the asphalt off-site parking areas. Tom Welch, City Engineer, indicated that the development's plans showed sidewalks. A discussion of the various ways to resolve the issue ensued. All members voted NO. The request was denied. John R. and Debra S. Dawson presented a consent to encroach at the property known as 5400 Woodfield Drive North. A pool and deck encroached the utility easement. The Mayor moved to approve the consent document. Billy Walker seconded. All members voted AYE. The consent was approved. The Mayor moved to approve the Delaware Trace Easements presented by Oak View Associates, LLC. The easements are necessary as they are for off-site improvements that have already been constructed. The completed improvements are bonded and have not been released by the Board of Public Works. The easements will be included in subsequent plats for the subdivision development. Lori Watson seconded. The Mayor and Lori Watson voted AYE. Billy Walker voted NO. The easements were approved. Add-On Item: The Mayor moved to approve the contract in the amount of $14,000 with HNTB to address issues related to the comprehensive plan including public land dedication for preservation, parks and recreation. Billy Walker seconded. All members voted AYE. The contract was approved. There were no announcements. The Mayor moved to adjourn the meeting. Billy Walker seconded. Attest: Respectf~ly submitted,