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Home My WebLink AboutBPW-04-17-96CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, APRIL 17, 1996 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Meeting Called to Order Approval of Minutes a. April 1, 1996 Award of Bids / Street Department Vehicles a. 11/2 ton single axle dump truck b. 3/4 ton 4-wheel drive pick-up truck Contracts a. Agreement for Alcohol & Drug Testing Services; Midwest Toxicology; Barb Lamb (Pending Approval of City Council Ordinance D-1205-96) b. Service Agreement for Pager Leasing; Ameritech; Jim Kinder c. Cathodic Protection Contract (146th Street Water Tower; Harco; John Duffy d. Pauper Counsel Contract; James Crum; Judge Bardach e. Public Priority Research, Inc. Contract; Mayor Brainard f. Agreement for Legal Services; City of Carmel/Carmel- Clay Park Board g. Change Order #2 for Water Plant #5; Reynolds, Inc.; John Duffy h. Lease Agreement; HCDTF; Sun Life Insurance Company of Canada I. Agreement for Professional Services; Hazel Dell Parkway; American Consulting Engineers, Inc. Claims a. The Nyhart Company 3/26/96 $57,217.16 b. The Nyhart Company 3/29/96 $ 8,380.45 c. The Nyhart Company 4/2/96 $ 3,703.05 d. The Nyhart Company 4/5/96 $ - 173.39 e. The Nyhart Company 4/9/96 $ 8,850.56 Request for Use of City Property a. Susan Marie Morgan; Wedding; May 4, 1996 b. Meredith McCauley; Fundraiser for AIDS Day; May 18, 1996 c. Lisa Schmitt; Wedding; June 1, 1996 d. Ed Beck; Play Performance; June 20 - 23, 27 - 30, 1996 e. Joyce E. Jordan; Wedding; August 3, 1996 Carmel Board of Public Works & Safety Meeting Agenda Wednesday, April 17, 1996 Page 2 Request for Use of City Property (continued) f. Karena Kutche; Wedding; October 5, 1996 g. Barry McNulty, Hamilton County Health Department; Composter Display Closing and Use of Roads & Streets a. Curb Cut Request; Heritage Square; Dan Chapman b. Open Cut and Close Road Request; Mitchner Bridge/126th Street; Jeffrey Thompson Other a. Payment Plan Request; Sewer Connection & Availability Fees; Mervyn Posner Easement Agreement; AMS Development Company/C.P. Morgan/City of Carmel; Andy Kleiman, Dann Pecar Newman & Kleiman Consent to Encroach; 4964 Deer Ridge Drive North; Mr. & Mrs. Brechbuhl 8. Announcements 9. Adjournment ~L BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, APRIL 17, 1996 -- 1:30 P.M. Members present: Mayor Brainard, Billy Walker and Lori Watson. Chief Deputy Clerk Treasurer Jill Vandegriff also attended. Mayor Brainard called the meeting to order. Minutes: Lori Watson moved to approve the minutes of the Monday, April 1, meeting. Billy Walker seconded. All members voted AYE. The minutes were approved. Bids: Mayor Brainard moved to approve the bids for the Street Department vehicles based upon the recommendation of David Klingensmith. Billy Walker seconded. The 3/4 ton pick-up truck bid of $22,000 less $3,200 for trade in for a difference of $18,800 was received from Wabash Ford. The 11/2 ton single axle dump truck bid was $34,000 less $9,800 for trade in for a difference of $24,200 was received from Wabash Ford. All members voted AYE. The bids were accepted. Contracts: The Mayor moved to approve the contract for alcohol and drug testing from Midwest Toxicology pending approval of Ordinance D-1205-96 by the City Council. Billy Walker seconded. All members voted AYE. The contract was approved. The Mayor moved to approve the contract for pager leasing from Ameritech. Billy Walker seconded. All members voted AYE. The contract was approved. The Mayor moved to approve the contract for cathodic protection for the 146th Street water tower from Harco. Lori Watson seconded. All members voted AYE. The contract was approved. The Mayor moved to approve the contract for pauper counsel for James Crum. Lori Watson seconded. All members voted AYE. The contract was approved. The Mayor moved to approve the contract for economic development consulting with Public Priority Research, Inc. Lori Watson seconded. All members voted AYE. The contract was approved. The Mayor moved to approve the agreement for legal services between the City and the Carmel-Clay Park Board. Billy Walker seconded. All members voted AYE. The agreement was approved. The Mayor moved to approve the change order for the water plant #5 from Reynolds, Inc. Billy Walker seconded. All members voted AYE. The contract change order was approved. The Mayor moved to approve the lease agreement for the Hamilton County Drug Task Force from Sun Life Insurance Company of Canada. Billy Walker seconded. All members voted AYE. The contract was approved. The Mayor moved to approve the contract with American Consulting Engineers, Inc. for the proposed Hazel Dell Parkway design with the conditions stipulated by the City Attorney. Billy Walker seconded. All members voted AYE. The contract was approved. Claims: The Mayor moved to approve the claims as listed on the agenda. Lori Watson seconded. All members voted AYE. The claims were approved. Use of City Property: Billy Walker moved to approve the request of Susan Marie Morgan to use the gazebo for a wedding on May 4, 1996. The Mayor seconded. All members voted AYE. The request was approved. The Mayor moved to approve the request of Meredith McCauley for a fundraiser for AIDS Day on May 18, 1996, under the condition that no admission is charged. Lori Watson seconded. All members voted AYE. The request was approved. The request by Lisa Schmitt was not acted upon as Ms. Schmitt asked that it be removed from the agenda prior to the meeting. The Mayor moved to approve the request by Ed Beck representing the Carmel Community Players for performances on June 20 - 23 and 27 - 30, 1996, contingent upon no admission being charged but a voluntary donation accepted. Lori Watson seconded. All members voted AYE. The request was approved. The Mayor moved to approve the request of Joyce Jordan for a wedding on August 3. Billy Walker seconded. The Board requested that Ms. Jordan be contacted to confirm a time so that the property could be used by others if time allowed. All members voted AYE. The request was approved. The Mayor moved to approve the request of Karena Kutche for a wedding on October 5. Billy Walker seconded. Ms. Kutche had requested that the street be closed. The Board directed that the Carmel Police Department have conversation with Ms. Kutche to discuss the street closure issue. All members voted AYE. The request was approved. Closing and Use of Roads & Streets: The Mayor moved to approve the request of Dan Chapman for 14 curb cuts at Heritage Square, located in Olde Towne. Lori Watson seconded. David Wilcox explained of the 20-home development, 2 homes share a lot. The garages are semi-attached with adjacent driveways that share an approach. All members voted AYE. The request was approved. The Mayor approved the request of Jeffrey Thompson to open cut and close 126th Street at the Michner Bridge for the purpose of installing a water line for irrigation of the Plum Creek golf course. Lori Watson seconded. Billy Walker stated he was opposed to road cuts. All members voted AYE. The request was approved. Other: The Mayor moved to accept the payment plan request from Melvin Posner for sewer connection fees. Lori Watson seconded. The payment plan is for 18 months. As this is a mandatory hook-up no interest is charged. All members voted AYE. The plan was accepted. The Mayor moved to accept the easement agreement from AMS Development Company and C.P. Morgan conditional upon return of the original document. Billy Walker seconded. All members voted AYE. The easement was accepted. The Mayor moved to accept the consent to encroach agreement for sewer and drainage easements from Mr. and Mrs. Brechbuhl. Billy Walker seconded. All members voted AYE. The consent was accepted. Attest: Respectfu y submitted,