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Home My WebLink AboutBPW-03-06-96o';:' CityofCarmel Cis.~MEL BOARD OF PUBLIC WORK2 & Hi~FETY MEETING AGENDA Wednesday, March 6# 1996 -- 1:30 p.m. Meetina Called to Order 1. Approval of Minutes Of February 21, 1996 Bids b. and Bid Openings One Ton Dump Truck with Bed 10,000 lb. from 19,000 Rear Dieel Truck Chassis without Bed Three quarter Ton Four-Wheel Drive 8,600 GVWR Pick-Up Truck Water & Sewer Availability a. Munro Muffler/Brake Bond a. b. fe h. Releases Resolution BPW-03-06-96-01; Mains Resolution BPW-03-06-96-02; Mains Resolution BPW-03-06-96-03; Street Signs Resolution BPW-03-06-96-04; Exterior Sidewalks Resolution BPW~03-06-96-05; Exterior Sidewalks Resolution BPW-03-06-96-06; Sidewalks Resolution BPW~03-06-96-07; Sidewalks Resolution BPW-03-06-96-08; Water Mains Brookfield Section 1; Water Brookfield Section 2; Water Spring Farm Section 1; Stonewick Section 3; Bayhill Section 3A; Bayhill Section 6; Exterior Bayhill Section 7A; Plum Creek North Section 3; Contracts a. Equipment Maintenance & Supplies Agreement; Konica Copier; Mayor's Office b. Technical Service Agreement; Data Design, Inc.; Carmel Utilities c. Maintenance Agreement for 5014 Copier; Xerox; Police Department d. Maintenance Agreement for 50334 Copier; Xerox; Police Department e. Letter of Agreement No. 1-96; Kingswood Lift Station; Jones & Henry f. Letter of Engagement; Locke Reynolds Boyd & Weisell g. Letter of Engagement; Crewe Chizek ONECIVICSQUARE CARMEL, INDIANA 46032 317/571-2400 Board of Public Works & Safety Wednesday, March 6, 1996 Page 2 Contracts (continued) h. Change Order #11; ll6th Street i. Change Order #12; ll6th Street j. Amendment to Employee Health Benefit Plan k. Consultant Agreement; Mark Kesling Claims a. The Nyhart Company b. The Nyhart Company c. The Nyhart Company d. The Nyhart Company e. The Nyhart Company 2/19/96 $ 15.80 2/20/96 $ -180.00 2/21/96 $ 13,153.27 2/23/96 $ 16.30 2/28/96 $ 27,164.75 Closing and Use of Roads/Streets a. Request to Place Dumpster on Street in Front of 3663 Walden Place, Joetta and Louis Bojrab b. Request for Second Driveway Cut (Circular Drive) 13073 Cricklewood Court; Steve Williams c. Request for Second Driveway Cut 1452 Rohrer Road; J.R. Freiburger Personnel a. Approval of Appointment Of Fire Chief Doug Callahan b. Promotion to Battalion Chief; Captain Rick Dufek; Chief Callahan c. Promotion to Acting Battalion Chief; Firefighter Jim Toney; Chief Callahan d. Promotion to First Class Civilian; Denise W. Bristow; Chief Callahan e. Promotion to Second Class Firefighters: Cory D. Anderson, David K. Bogemann, Orbie H. Bowles, James E. Dorsch, Chad L. Hughes, Michael E. Marsh, Craig M. Phillips, Brian E. Smith; Chief Callahan f. Promotion to Second Class Patrolman; Adam C. Miller and Richard Anthony Lovitt; Chief Fogarty 10. Old Business 11. Other a. Errors and Omissions Policy; Fire Department (Review Pending) 12. Announcements 13. Adjournment CARMEL BOARD OF PUBLIC WORK8 & Si~FETY MEETING MINUTES WEDNESDAY, MARCH 6, 1996 Members present: Mayor Brainard, Billy Walker. Clerk Treasurer Cordray and Chief Deputy Vandegriff were also in attendance. Mayor Brainard called the meeting to order. Minutes: Billy Walker moved that the minutes be approved. The Mayor seconded. All members voted AYE. The minutes were approved. Personnel: The Mayor then acted on agenda items 8 (a) through (e). The Mayor moved to appoint Doug Callahan to Fire Chief. Billy Walker seconded. All members voted AYE. The motion passed. Chief Callahan was then sworn in by Mayor Brainard. Chief Callahan requested the Board move to approve the promotion of Captain Rick Dufek to Battalion Chief. The Mayor so moved. Billy Walker seconded. All members voted AYE. The promotion passed. Chief Callahan requested the Board move to approve the promotion of Firefighter Jim Toney to Acting Battalion Chief. The Mayor so moved. Billy Walker seconded. All members voted AYE. The promotion passed. Chief Callahan requested the Board approve the promotion of Denise W. Bristow to First Class Civilian. Billy Walker so moved. The Mayor seconded. All members voted AYE. The promotion passed. Chief Callahan requested the Board approve the promotions of Cory D. Anderson, David K. Bogeman, Orbie H. Bowles, James E. Dorsch, Chad L. Hughes, Michael E. Marsh, Craig M. Phillips, and Brian E. Smith to Second Class Firefighters. The Mayor so moved. Billy Walker seconded. All members voted AYE. The promotions passed. Bid ODeninq: The Board then returned to the second item on the agenda, the opening of bids. The bids were opened by Mayor Brainard and read aloud as follows: One Ton Dump Truck: 10,000 lb. Diesel Truck Chassis w/o Bed: 3/4 Ton Four-Wheel Drive Pick-up Tom Wood $17,900.00 $35,733.00 $20,600.00 Callahan $21,599.00 NO Bid $20,199.00 Hare & Sons $21,750.71 $36,425.43 $20,155.70 John Duffy, Utilities Manager, will take the bids under advisement and will complete a review to determine the most responsive bidder. water & Sewer Availability: The Mayor moved to approve the request of Munro Muffler and Brake for 4.46 E.D.U.s for both S-58 and A-77 not to exceed an average daily flow of 1,338 gallons per day. Billy Walker seconded. All members voted AYE. The request was approved. Bond Releases: The Mayor moved to approve agenda item four, items (a) through (h) for bond releases. Billy Walker seconded. All members voted AYE. The bond releases were approved. contracts: The Mayor moved to approve the contract for equipment maintenance and supplies for a Konica copier located in the Mayor's Office. Billy Walker seconded. All members voted AYE. The contract was approved. The Mayor moved to table the technical services agreement between the Utilities Department and Data Design, Inc. Billy Walker seconded. All members voted AYE. The agreement was tabled. The Mayor moved to approve the maintenance agreement for a Xerox 5014 copier in the Police Department. Billy Walker seconded. All members voted AYE. The agreement was approved. The Mayor moved to approve the maintenance agreement for a Xerox 5034 copier in the Police Department. Billy Walker seconded. All members voted AYE. The agreement was approved. The Mayor moved to approve a Letter of Agreement 1-96 for the Kingswood Lift Station from Jones & Henry. Billy walker seconded. All members vote AYE. The motion passed. The Mayor moved to approve a Letter of Engagement for legal services from Locke Reynolds Boyd & Weisell. Billy Walker seconded. All members voted AYE. The motion passed. The Mayor moved to approve a Letter of Engagement for utility work with Crows Chizek. Billy Walker seconded. All members voted AYE. The agreement passed. The Mayor moved to approve Change Order #11 for the ll6th Street project in the amount of $8,942.65. Billy Walker asked why the change order was necessary. Tom Welch from the Engineering Department deferred to a representative from Butler Fairman & Seufert who said revisions were necessary to avoid relocation of and modification to existing structures. The Mayor said that the city would only be responsible for 20% of the cost since the project is federally funded. Billy Walker seconded. All members voted AYE. The change order was approved. Billy Walker moved to approve Change Order #12 for the ll6th Street project in the amount of $5,400.00 Walker again asked the Butler Fairman & Seufert representative the reason for this change order. The reply was that a sanitary force main and pressure relief valve fell within the roadway and both needed to be relocated and rebuilt. The Mayor seconded. All members voted AYE. The change order was approved. The Mayor moved to approve the amendment to the employee health benefit plan. Billy walker seconded. All members voted AYE. The amendment was approved. The Mayor moved to approve a consultant agreement between the city and Mark Kesling. Billy Walker seconded. All members voted AYE. The agreement passed. ~laims: The Mayor moved to accept the four claims and one credit presented by The Nyhart Company in the amount of $40,185.92. Billy Walker seconded. All members voted AYE. The motion passed. Closlnq & Use of Roads/streets: The Mayor moved to accept the request of Joetta and Louis Bojrab to place a dumpster on the street in front of a residence at 3663 Walden Place. Billy Walker seconded. All members voted AYE. The request was approved. The Mayor moved to accept a request from Steve Williams for a second driveway cut for a circular drive at a residence at 13073 Cricklewood Court. Billy Walker seconded. All members voted AYE. The request was approved. The Mayor moved to accept a request from J.R. Freiburger for a second driveway cut for a circular drive at a residence at 1452 Rohrer Road. Billy Walker asked Tom Welch from the Engineering Department to personally inspect each request. Billy Walker seconded. All members voted AYE. The request was a~proved. Personnel: Chief Fogarty requested the Board approve the promotions of Adam C. Miller and Richard Anthony Levitt to Second Class Patrolman. The Mayor so moved. Billy Walker seconded. All members voted AYE. The promotions passed. Recess: The Mayor moved to take a brief recess and reconvene in five minutes. Reconvene: The Mayor reconvened the Board of Public Works and Safety meeting. Other: The Mayor moved to table the errors and omissions policy for the Fire Department as it was still being reviewed by the city attorney. Add-on Item: Chief Fogarty provided background on Officer Scott Moore. The Chief recommended that Officer Moore be suspended for 120 days without pay and successfully complete a psychiatric evaluation given by a prorider designated by the Carmel Police Department before returning to the force. Billy Walker moved to accept Chief Fogarty's recommendation. The Mayor seconded. The Mayor expressed his concern that Officer Moore was not in attendance. The Chief stated that the City Attorney advised the Chief that it was not essential that Officer Moore attend. The Chief noted that Officer Moore has been cooperative throughout the process. Billy Walker asked if Officer Moore understood the penalty and the Chief indicated he did. Billy Walker asked that Officer Moore appear before the Board upon his return to duty. All members voted AYE. The motion passed. Announcements: The Clerk Treasurer questioned if there were any conflicts regarding the scheduled April 3 Board meeting. It was agreed that the meeting would take place instead on Monday, April 1 at 1:30 p.m. in Council Chambers. The Mayor announced his intention to set-up a Domestic Violence Task Force and indicated he had already selected a chairperson, Barbara Richards. Adiournment: The Mayor adjourned the meeting. Attest: Respectfully submitted,