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HomeMy WebLinkAboutBPW-03-20-96City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MARCH 20, 1996 -- 1=30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Meetinq Called to Order Approval of Minutes a. March 6, 1996 Award of Bids a. Utilities Department Trucks Plat Review a. correction of Plum Creek North, Section i Contracts a. Purchase Agreement; b. c. d. e. f. Firearms Training Systems, Inc; Carmel Police Department Contract for Services; Allison'e Press Clipping Service Inc.; Mayor's Office Joinder Agreement for Fire Protection Between City of Carmel and Clay Township Joinder Agreement for Zoning Between City of Carmel and Clay Township Change Order #16; ll6th Street Professional Services Agreement; Bonar Group; Mayor's Office Service Agreement; Frakes Engineering for SCADA System; Carmel Utilities Claims a. The Nyhart Company b. The Nyhart Company c. The Nyhart Company d. The Nyhart Company 2/28/96 2/29/96 3/5/96 3/12/96 $35,530.85 $ 6,254.89 $15,849.47 $24,086.43 Personnel a. Promotion of Jeffrey A Grimes to Second Class Firefighter; Chief Callahan 7. Other 8. Announcements 9. Adjournment Reminder: The next Board of Public Works & Safety Meeting will be held at 1:30 p.m. on Monday, April 1, 1996 in Council Chambers. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, MARCH 20, 1996 -~ 1:30 P.M. Members present: Mayor Brainard, Billy Walker and Lori Watson. Clerk Treasurer Cordray and Chief Deputy Vandegriff also were attendance. in Mayor Brainard called the meeting to order. Minutes: Billy Walker moved to approve the minutes of the March 6 meeting. The Mayor seconded. All members voted AYE. The minutes were approved. Award of Bids: Billy Walker moved to accept the following bids: $20,155 from Hare & Son for a 1996 4 x $ pickup; $21,599 from Chuck Callahan Ford for a 1996 1 ton Dump Truck with Omaha Bed; and $35,733 from Tom Wood Ford for a 1997 Diesel Cab and Chasis. The Mayor seconded. All members voted AYE. The bids were accepted. Plat Review: The Mayor moved to accept the revision of the Plum Creek North Section 1 plat. The revision is necessary as the developer is re-routing the sidewalk in order to save trees. Lori Watson seconded. All members voted AYE. The revision was approved. contracts: The Mayor moved to approve the purchase agreement between the Carmel Police Department and Firearms Training Systems, Inc. for a laser training system designed to improve verbal and shooting skills. Billy Walker seconded. All members voted AYE. The agreement was approved. The Mayor moved to approve the service agreement between the Mayor's Office and Allison's Press Clipping Service for newsclipping services at the rate of $55 per month plus .35 per clip. Billy Walker seconded. All members voted AYE. The agreement was approved. The Mayor moved to approve the joinder agreements between the City of Carmel and Clay Township for Fire Protection and Zoning. Billy Walker seconded. All members voted AYE. The agreements were approved. The Mayor moved to approve change order #16 for the ll6th Street project in the amount of $19,491.53. Tom Welch of the Engineering Department said the road widening work was a necessary public safety measure during the winter months. Eighty percent of the cost will be paid by federal funds; twenty percent will be paid by the City. The cost includes materials. Billy Walker seconded. All members voted AYE. The change order was approved. The Mayor moved to approve the professional services agreement between Bonar Group and the City contingent upon Bonar accepting the City Attorney's changes. The agreement is for traffic improvements at the Fourth and Main Streets intersection. Billy Walker seconded. All members voted AYE. The agreement passed. The Mayor moved to approve the service agreement between Frakes Engineering Inc and Carmel Utilities for a SCADA system. Lori Watson seconded. All members voted AYE. The agreement was approved. claims: The Mayor moved to accept the four claims from the Nyhart Company in the amount of $81,721.64. Lori Watson seconded. All members voted AYE. The claims were approved. Personnel: chief Callaban of the Carme1 Fire Department recommended that the Board of Public Works & Safety approve the promotion of Jeffrey A. Grimes to Second Class Firefighter retroactive to February 27, 1996. Billy Walker moved to accept the recommendation of the Chief. The Mayor seconded. All members voted AYE. The promotion was approved. Other: There were three add-on items presented at the meeting for the Board's approval. The first, was an encroachment issue. The Mayor moved to table it until the April i meeting. Billy Walker seconded. All members voted AYE. The item was tabled. The second item was an agreement between the City of Carme1 and AT&T. AT&T waived its first right of refusal to purchase the Monon Corridor. The Mayor moved to approve the agreement. Billy Walker seconded. All members voted AYE. The agreement was approved. The third item was the request of the Clerk Treasurer to return the administration of the City's 457 deferred compensation plan to the Clerk Treasurer's Office from the Board of Public Works. The Clerk pointed out the administration of the plan is a payroll function. The dissemination of information to employees regarding the availability of the plan will be handled by the Director of Human Resources. The Mayor moved to return the administration of the 457 Plan to the Clerk Treasurer. Billy Walker seconded. All members voted AYE. The request passed. Announoements: Billy Walker thanked John Hensel, Clay Township Trustee, and his wife, Rosemary, for inviting him and others to the Bean Supper on Friday, March 15, 1996. Adjournment: Billy Walker moved to adjourn the meeting. Lori Watson seconded. Respectfully submitted, Attest: Approved, C/1 ~-. 0 0 ~'Z0 '"n('-}:z} C~ Z -. ~ 0 0 "n m r'- Z r- >' 0 ~o '-'n ("1 ~ Z C/) Z ~_~ ~ O~ ~,. .~. ~' t.~ ~ ~> m co C~ r- c~ _