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HomeMy WebLinkAboutCCM-03-04-96City of Carmel CAI~IEL CITY COUNCIL MEETING AGENDA MONDAYt I(~RCH 4t 1996 -- ?:00 P,M. Council chambers ! City Hall / One civic Square Meetina Called to Order 1. Invocation 2. Pledge of Allegiance 3. Recognition of City Employees/Outstanding citizens 4. Presentation of Proclamation Se Approval of Minutes a. February 19, 1996 6. Recognition of citizens Who Wish to Address the Council Claims a. $ 451,413.30 b. $4,000,000.00 c. $ 403,399.97 d. $ 23,120.00 Payroll and PERF Investments City Claims Capital Improvement Fiscal Plan 8. Committee Special Reports 9. Old Business 10. Public Hearings a. First Reading of Ordinance D-1203-96/An Additional Appropriation from the General Fund in the amount of $20,000 for Computer Hardware/Clerk Treasurer Cordray 11. New Business a. Resolution CC-03-04-96-01/Resolution Designating a Representative to Pre-Approve Claim Forms for City Council Special Projects Expenditures/Councilor Miller 12. Other 13. Announcements 14. Adjournment ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 CARMEL CITY COUNCIL MEETING MINUTES MARCH 4, 1996 -- 7 P.M. Members present: Mayor Brainard, Councilors Kirby, Miller, Battreall, Rundle, Carter and Walker. Clerk Treasurer Cordray and Chief Deputy Vandegriff also attended. Mayor Brainard called the meeting to order. Councilor Miller gave the invocation. Mayor Bralnard led the pledge of allegiance. There were no Outstanding Citizens or City Employees to recognize. Presentation of Proclamation: Mayor Brainard presented a proclamation for Disabilities Awareness Month to Mr. Robert Bill, Executive Director of Janus Developmental Services, Inc. Recognition of Citizens Who Wish to Address the Council: Tom Kendall, 11818 Gray Road, asked the Mayor for clarification regarding the use of a private attorney for the Plan Commission and Board of Zoning Appeals. He also inquired if a ~business plan" for the City was available for review in the Mayor's Office. Dick Frost, 507 Stonehedge Drive, reminded Councilors of the roles as elected officials versus that of public citizens. He also offered to swear in the Council members. Marvin Clingman representing Carmel-Clay Citizens for a Community Center noted that he had not received a response to his request for a waiver for the door-to-door permit fee from either the prior Council or the current one and questioned why the Council had done nothing. The Mayor asked Mr. Clingman to contact the City Attorney. Claims: Councilor Walker moved to approve claims in the amount of $451,413.30 for payroll and PERF; $4,000,000 in investments; $403,399.97 for city claims; and $23,120.00 for a capital improvement fiscal plan. Councilor Battreall seconded. All members voted AYE. The claims were approved. There were no committee special reports. There was no old business. Public Hearings: Councilor Walker moved to wave the reading and introduce Ordinance D-1203-96. Councilor Kirby seconded. All members vote AYE. Councilor Rundle asked that the essence of the ordinance be provided for members of the audience, both in chambers and cable viewers. Clerk Treasurer Cordray said the ordinance was for an additional appropriation of $20,000 for computer hardware. She explained the systems technology overview that was provided to Council on February 16. She explained the package contents. She noted the current budget was an inherited one and provided no funds for hardware or software. She also noted the $8,000 HP refund that was returned to the General Fund. She explained that she was still investigating software options. Councilor Miller remarked that the office is very professional and mentioned that he would be supportive. Councilor Carter echoed his sentiments. Councilor Walker mentioned how the funds returned to the General Fund from the 1995 budget, coupled with the refund, would pay for the equipment almost six times. He offered his support. Councilor Kirby said that he believed the actions exhibited by the previous Council were penny wise and pound foolish for such computer intensive work and voiced his support. Clerk Treasurer Cordray mentioned that the computer equipment being purchased was in-line with the findings of Communications Director Kinder who was researching computer hardware options. Councilor Rundle offered his support. The Mayor opened the public hearing at 7:34 p.m. and seeing no members of the public who wished to speak, closed the hearing. Councilor Rundle moved to suspend the rules and act on Ordinance D-1203-96. Councilor Kirby seconded. All members voted AYE. New Business: Mayor Brainard provided background information and rationale for resolution. Councilor Kirby moved to introduce Resolution CC-03-04-96-01 Designating a Representative to Pre- Approve Claim Forms for the City Council Special Projects Expenditures. Rundle seconded. Councilor Miller explained that the dollars are ear-marked for urban forestry projects administered by the Department of Community Services. He then read the resolution in its entirety. Councilor Rundle asked what would happen if they did not pass the resolution. Councilor Kirby questioned why this process is being sped up. Councilor Battreall believed the resolution was relevant in regard to the Council budget. Councilor Walker called for the question. All members voted AYE. The Mayor directed the Council's attention to the add-on item, the Memorandum of Understanding (MOU). A technical mistake was made when the Council approved only the amendment but not the main motion. Councilor Rundle moved to approve the main motion. Councilor Carter seconded. All members voted AYE. Announcements: Councilor Miller provided clarification of the motion Councilor Battreall had made at the previous meeting regarding the Department of Community Services and the 2020 planning process. Councilor Miller said, "This Council's directive to the Department of Community Services and the Carmel Plan Co~mission to develop a corridor regional office district zoning classification for the Meridian street Corridor area to be incorporated and implemented as part of the 2020 Vision Comprehensive Plan has been received by the Director of the Department of Community Services who will address such directive with the P~an Commission at its next regularly scheduled meeting on March~, 1996." Clerk Treasurer asked if there would be a quorllm present at the April 1 meeting. She was concerned as the week of April 1 is the Carmel Clay Schools Spring Vacation. Councilor Battreall mentioned he had received several phone calls concerning development signs in the right-of-way. The Mayor stated the Department of Co~mmunity Services has an enforcement program in place and is ready to implement it. Adjournment: Councilor Walker moved to adjourn the meeting. Councilor Battreall seconded. Respectfully submitted, Attest: BAKER & DANIELS EST, 1863 H. PATRI*CK CALLAHAN February 28, 1996 VIA OVERNIGHT DELIVERY URGENT DELIVERY FOR THE MAYOR The Honorable James Brainard Mayor, City of Carmel 1 Civic Square Carmel, IN 46032 Re: Clarification of Memorandum of Understanding ("MOU") Dear Jim: Enclosed are three (3) originals of the above- referenced Agreement. As you will note, this Agreement has been signed by the authorized representative of the City of Noblesville. Each other Agreement has been signed in counter- part by the representatives of Fishers, Indianapolis, and Hamilton County. As I understand it, these Agreements will be signed at your meeting on March 4, 1996. Please return all three (3) signed copies to me. Also, please do not sign the Clarification until our meet'ing on March 18, 1996, at the Airport. Hopefully, a representative from each signatory jurisdiction will be there so that we can sign one (1) document. Thank you and your City Council for the support of this MOU. As we all agree, it is in the best interest of all parties. Best personal regards. H. Patrick Callahan HPC:cf