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BPW-02-07-96City of Carmel Carmel Board of Public Works &Bafety Heeting Agenda Wednesday, February 7, 1996 -- 1:00 p.m. Council Chambers / One Civic Square Meeting Called to Order Approval of Minutes a. January 24, 1996 Water and Sewer Availability a. Louis F. Keen Manor b. Tudor Commons Subdivision 3. Bond be Releases Resolution BPW-O2-07-96-01;Plum Creek North, Streets & Curbs Resolution BPW-02-07-96-02;Plum Creek Ridge, Sanitary Sewers & Storm Drainage Section 3; Section 1; Contracts a. Programming and Software Support for Computer System; Data Design, Inc.; Judge Bardach b. Legal Services; Gordon Byers c. Legal Services; CSX Railroad Real Estate Personnel a. Promotion to First Assistant Chief in Charge of Administration; Terry Fleming; Acting Chief Callahan b. Promotion to Second Assistant Chief in Charge of Operations; Gary Dufek; Acting Chief Callahan c. Change of Position to Technical Captain in Charge of Inspections; Stanley Pucket; Acting Chief Callahan d. Change of Position to Technical Captain in Charge of Public Education; Michael Callaban; Acting Chief Callahan e. Restructuring of Fire Department Personnel; Acting Chief Callahan f. Promotion to 2nd Class Dispatchers; Melissa Kehl and Laura Russell; James Kinder g. Promotion to 1st Class Dispatcher; Karen Evans; James Kinder Claims a. The Nyhart Company b. The Nyhart Company c. The Nyhart company d. The Nyhart Company 1/22/96 $19,329.64 1/23/96 $36,774.63 1/24/96 $ 89.00 1/30/96 $18,044.48 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Board of Public Works & Safety Meeting Agenda Wednesday, February 7, 1996 Page 2 Other a. Annexation; Petition for James & Karen Schneider b. Request for Two Street lights; 116th Street and the intersection with Lake Forest Parkway and Pursel Lane; Kirkpatrick Management Company c. Appointment of Appraisor for Monon Corrdior from 96th Street to 146th Street d. Camel Street Tree Committee Announcements Adjourn Ca~mel Board of Publio works 6 Safety aeeting Minutes Wednesday, February 7, 1996 - 1:00 p,m. Members present: Mayor Brainard and Billy Walker. Clerk Treasurer Cordray and Chief Deputy Vandegriff were also in attendance. Mr. Walker moved approval of the minutes of the January 24, 1996, Board of Public Works & Safety meeting. Mayor Brainard seconded. All members voted AYE. The motion passed. Water & Sewer Availability: Mr. Walker moved approval of the Louis F. Keen Manor for 8 E.D.U.S per Sewer Ordinance S-58 and 8 E.D.U.s per Water Ordinance A-77 both which should not exceed an average daily flow of 2,400 gallons. Mayor Brainard seconded. All members voted AYE. The motion passed. Mr. Walker moved approval of the Tudor Commons Subdivision for 24 E.D.U.s per Sewer Ordinance S-58 and 24 E.D.U.s per Water Ordinance A-77 both which should not exceed an average daily flow of 7,200 gallons. Mayor Brainard seconded. All members voted AYE. The motion passed. Bond Releases: Mr. Walker moved to approve Resolution BPW-02-07- 96-01 for streets, in the amount of $130,800.00, and curbs, in the amount of $38,118.00, for the Plum Creek Development company, LLC, in Plum Creek North, Section 3. Mayor Brainard seconded. All members voted AYE. The resolution passed. The Mayor moved to approve Resolution BPW-02-07-96-02 for sanitary sewers, in the amount of $140,780.00, and for storm drainage, in the amount of $212,735.00, for the Plum Creek Development Company, LLC, in Plum Creek Ridge, Section 1. Mr. Walker seconded. All members voted AYE. The resolution passed. Contracts: The Mayor moved to approve the contract for programming and software support for the computer system in the City Court by Data Design Inc. Mr. Walker seconded. All members voted AYE. The contract was approved. Mr. Walker moved to approve the contract for legal services from attorney Gordon Byers. Mayor Brainard seconded. All members voted AYE. The contract was approved. Mayor Brainard moved to accept the contract of LeWis & Kappes for legal services to represent the City's interests in acquiring the real estate held by CSX Railroad/Morton corridor. Mr. Walker seconded. All members voted AYE. The contract was approved. Personnelz Acting Chief Callahan of the Carme1 Fire Department presented information regarding the promotion of Terry Fleming to First Assistant Chief in Charge of Administration effective February 10, 1996. He also explained the rationale behind the promotion and provided a description of the duties. Mr. Walker moved to approve the promotion. Mayor Brainard seconded. All members voted AYE. The promotion was approved. Acting Chief Callahan also presented information regarding the promotion of Gary Dufek to Second Assistant Chief in Charge of Operations effective February 10, 1996. He again explained the rational behind the position and provided a description of the duties. Mr. Walker moved to approve the promotion. Mayor Brainard seconded. All members voted AYE. The promotion was approved. Mr. Walker moved to table the requested promotions for Stanley Pucket and Michael Callahan as well as the restructuring of the Fire Department. Mayor Brainard seconded. All members voted AYE. The requests are tabled for a future meeting. James Kinder, Director of the Carmel Clay Communications Center presented information regarding the promotions of Melissa Kehl and Laura Russell, who recently completed their first year of probationary employment effective January 12, 1996. Mr. Kinder requested both be promoted to Second Class Dispatchers. Mr. Walker moved the promotions be approved. Mayor Brainard seconded. All members voted AYE. The promotions were approved. Mr. Kinder also presented information regarding the promotion of Karen Evans to First Class Dispatcher following five years of service effective on her anniversary date January 22, 1996. Mayor Brainard moved the promotion be approved. Mr. Walker seconded. All members voted AYE. The promotion was approved. claims: The Mayor moved approval of the employee health insurance claims presented by The Nyhart Company in the amounts of $19,329.64 on January 22; $36,774.63 on January 23; $89.00 on January 24; and $18,044.48 on January 30. Mr. Walker seconded. All members voted AYE. The claims were approved. Annexation: The Mayor moved to approve the annexation of the Schneider Real Estate located at 103rd and Meridian Streets, currently R-l, to B-7 for the development of office buildings. Mr. Walker seconded. All members voted in favor. The annexation passed. Street Light Re~uestz As no one from Kirkpatrick Management Company was present to speak to the issue, Mr. Walker moved to table the request until the next meeting on February 21. Mayor Brainard seconded. All members voted AYE. The motion carried. camel Street Tree Committeez Mayor Brainard moved to accept the proposal of the Camel Street Tree Committee for the spring planting. Mr. Walker seconded. All members voted AYE. The motion passed. Appointment Of Appraisers Mayor Brainard moved to appoint Burrell Appraisal Service and Michael C. Lady Appraisal Company as the appraisers for the Monon corridor. Mr. Walker seconded. All members voted AYE. The appointments passed. The Mayor also moved approval of the contracts for the appraisers, each not to exceed the amount of $10,000. Mr. Walker seconded. The Mayor noted that each appraiser will report their findings within 30 days of the contracts' approval. All members voted AYE. The contracts were approved. Announcements: Mr. Walker moved that the starting time for the Board of Public Works & Safety meetings be moved back one-half hour to 1:30 in order to allow members of the both the Mayor and Clerk Treasurer's staffs the opportunity to attend luncheon meetings Of the Carmel Chamber of Commerce. Mayor Brainard seconded. All members voted AYE. The motion passed. Mr. Walker moved to adjourn the meeting. Mayor Brainard seconded. The meeting adjourned. Attest: