BPW-02-21-96City of Carmel
Carmel Board of Public Works & Safety Meeting Agenda
wednesday, February 21, 1996 -- 1:30 p.m.
council Chambers / city Hall / One Civic square
Meeting Called to Order
1. Approval of Minutes of February 7, 1996
Plat
a.
Signing
Plum Creek Ridge, Section 1
Plum Creek Country Club
Water & Sewer Availability
a. Munro Muffler/Brake
b. Sycamore Farms, Section 1
4. Bond
Releases
Lynnwood, Section 1: Water Mains, Plum Creek Lift
Station, Plum Creek Force Main and Plum Creek Offsite
Sanitary
Lynnwood, Section 2: Storm Sewer and Sanitary Sewers
Plum Creek North, Section 1: 131st Street Improvements
Plum Creek North, Section 3: Storm Sewers and Sanitary
Sewers
Plum Creek Village, Section 1: Water Mains
Plum Creek Ridge, Section 1: Water Mains
Contracts
a. Commercial Maintenance Inspection/Control Tech/
Communications Center, Jim Kinder
b. Supplies and Equipment/ADI/Communications Center,
Kinder
c. Legal Services/John Molitor
d. Legal Services/Robert Swhier, Dann Pecar Newman &
Kleiman
e.
Jim
Change Order #1 for Screen Replacement Contract 12/
Utilities, John Duffy
Consultant Services Agreement/Cynthia Higbee
Development of a Capital Improvement Plan/Bonar Group
%
Claims
a. The Nyhart Company
b. The Nyhart Company
c. The Nyhart Company
1/31/96
2/6/96
2/13/96
$ 8,203.29
$28,571.62
$15,649.26
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
Carmel Board of Public Works & Safety Agenda
February 21, 1996
Page 2
Property Use
a. Request to Use Gazebo for Greenspace Garden Faire/
Citizens for Greenspace, Roy Cage
Closing and Use of Roads and Streets
a. Request to Open Cut Pennsylvania Street - South of
103rd Street/Signature Inns, George Antal, Coghill &
Associates
Old Business
a. Request for Two Street Lights; 116th and the
intersection with Lake Forest Parkway and Pursel Lane;
Kirkpatrick Management Company
Other
a. Resolution BPW-02-21-96-01 to Establish Authority of
Presiding Officer to Sign Health Insurance Claims
b. Resolution BPW-02-22-96-02 to Establish Health Self-
Insurance Administrative Designee
c. Amendment #6 to City of Carmel Employee Health Benefit
Plan
d. Presentation of Monon Conceptual Plan/Matt Dickey,
Department of Parks and Recreation (Information will be
Provided at meeting.)
Announcements
Adjournment
~L BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES
WEDNESDAY, FEBRUARY 21, 1996 -- 1:30 P.M.
Members present: Mayor Brainard, Lori Watson and Billy Walker.
Chief Deputy Clerk Treasurer Vandegriff also attended.
Mayor Brainard called the meeting to order.
Walker moved that the minutes from the February 7 meeting be
approved. Mayor Brainard seconded. All members voted AYE. The
motion passed.
Walker asked Tom Welch if he had any problems with either of the
Plum Creek Plats and he had none. Walker then moved to sign the
plats for Plum Creek Ridge Section 1 and Plum Creek Country Club.
The Mayor moved to table the Munro Muffler/Brake water and sewer
availability. Walker seconded. All members voted AYE. The motion
passed.
Walker asked Welch if he had any problems with this. Welch said
no. Walker then moved approval for Sycamore Farms section one for
35 E.D.U.s for both S-58 and A-77 not to exceed an average daily
flow of 1,050 gallons per day. Watson seconded. All members voted
AYE. The motion passed.
The Mayor moved for all of the bonds to be released on the
following projects: Lynnwood Section 1, Lynnwood Section 2, Plum
Creek North Sections 1 and 3, Plum Creek Village, and Plum Creek
Ridge. Watson seconded. The Mayor asked if Welch had reviewed
all of them and if they all were in compliance. Walker called the
question. All members voted AYE. The motion passed.
The Mayor moved to accept the commercial maintenance inspection
contract for the Communications Center from Control Tech. Watson
seconded. All members voted AYE. The motion passed.
The Mayor moved to accept the supplies and equipment contract for
the Communications Center from ADI. Walker seconded. All members
voted AYE. The motion passed.
The Mayor moved to accept the legal services contract for the
Board of Zoning Appeals and Plan Commission from John Molitor.
Watson seconded. The Mayor noted the favorable hourly rate. All
members voted AYE. The motion passed.
The Mayor moved to accept the personal services Contract for
legal consultation from Robert Swhier of Dann Pecar Newman &
Kleiman. Walker seconded. All members voted AYE. The motion
passed.
The Mayor moved to accept change order number one for screen
replacement contract number 12. The contract has already been
approved. The agreement was changed to make it more favorable for
the city as the previous agreement made it very favorable for the
contractor. The dollar amount of the contract does not change;
however, the number of days worked will increase by 34. Walker
seconded. All members voted AYE. The motion passed.
Walker moved to accept the consultant services agreement with
Cynthia Higbee. Watson seconded. The agreement allows for
secretarial services in the Mayor's office. All members voted
AYE. The motion passed.
The Mayor moved to accept the agreement for the development of a
capital improvement plan by Bonar Group. Walker seconded. All
members voted AYE. The motion passed.
Walker moved to accept the health insurance claims presented by
The Nyhart Company for the following dates and amounts: 1/31/96
in the amount of $8,203.29, 2/6/96 in the amount of $28,571.62,
and 2/13/96 in the amount of $15,649, 26. Watson seconded. All
members voted AYE. The motion passed.
The Mayor moved approval of the request from Citizens for
Greenspace to hold their annual Garden Faire in the Gazebo.
Walker questioned whether the City's insurance will cover them as
they are not paying a rental fee or providing insurance. The
Mayor will double check to see if this is still the case. Watson
seconded. All members voted AYE. The motion passed.
Walker asked Welch if he had any problems regarding the request
from Coghill & Associates. He said no. The Mayor then asked David
Cunningham of the DOCS what his thoughts were regarding this
request. Cunningham said it was fine. Walker moved to approve the
request to open cut Pennsylvania Street south of 103rd Street for
Signature Inns. Watson seconded. Walker asked George kntal how
many days they would need the curb cut andAntal replied he was
asking for two. All members voted AYE. The motion passed.
The Mayor moved to table the request for two street lights from
the Lake Forest Homeowners Association for sixty days. Watson
seconded. The Mayor explained there are a variety of programs
being reviewed that could address this request at a later date.
All members voted AYE. The motion passed.
On February 22, 1994, the Common Council of the City of Carmel
passed an ordinance requiring the Board of Public Works to
approve all the health insurance claims. This would save the
Council from approving them, as a part of the self insurance
program, and reimburse the employees and the health care
providers in a more timely fashion. The Mayor, or his designee,
could sign the claim forms although they would still need to be
approved by the Board of Public Works. The Mayor moved to accept
Resolutions BPW-02-21-96-01 and BPW-02-21-96-02 to establish
authority of the presiding officer to sign the health insurance
claims and to establish a Self insurance administrative designee,
respectively. Walker seconded. All members voted AYE. The motion
passed.
The Mayor asked that amendment number six to the City of Carmel
Employee Health Benefit Plan be tabled until the next meeting.
Walker so moved. The Mayor seconded. All members voted AYE. The
motion carried.
Matt Dickey, Director of Parks and Recreation, presented a Monon
Conceptual Plan to members of the Board of Public Works and
Safety. He outlined the major corridor and described how certain
sections of the plan were designed noting roadway crossing mazes
and pedestrian accesses. He also suggested how undeveloped sites
might become park sites. He showed possible corridor linkages
with the 96th street health club, Civic Square, downtown Carmel
and other possible connections. Dickey made a pointed effort to
say the conceptual plan is really a starting point for future
discussions. He also stated that the plan could be reviewed at
Carmel Schwinn and the Public Library during March.
The Mayor moved to adjourn the meeting and Walker seconded.