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BPW-02-21-96City of Carmel Carmel Board of Public Works & Safety Meeting Agenda wednesday, February 21, 1996 -- 1:30 p.m. council Chambers / city Hall / One Civic square Meeting Called to Order 1. Approval of Minutes of February 7, 1996 Plat a. Signing Plum Creek Ridge, Section 1 Plum Creek Country Club Water & Sewer Availability a. Munro Muffler/Brake b. Sycamore Farms, Section 1 4. Bond Releases Lynnwood, Section 1: Water Mains, Plum Creek Lift Station, Plum Creek Force Main and Plum Creek Offsite Sanitary Lynnwood, Section 2: Storm Sewer and Sanitary Sewers Plum Creek North, Section 1: 131st Street Improvements Plum Creek North, Section 3: Storm Sewers and Sanitary Sewers Plum Creek Village, Section 1: Water Mains Plum Creek Ridge, Section 1: Water Mains Contracts a. Commercial Maintenance Inspection/Control Tech/ Communications Center, Jim Kinder b. Supplies and Equipment/ADI/Communications Center, Kinder c. Legal Services/John Molitor d. Legal Services/Robert Swhier, Dann Pecar Newman & Kleiman e. Jim Change Order #1 for Screen Replacement Contract 12/ Utilities, John Duffy Consultant Services Agreement/Cynthia Higbee Development of a Capital Improvement Plan/Bonar Group % Claims a. The Nyhart Company b. The Nyhart Company c. The Nyhart Company 1/31/96 2/6/96 2/13/96 $ 8,203.29 $28,571.62 $15,649.26 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Carmel Board of Public Works & Safety Agenda February 21, 1996 Page 2 Property Use a. Request to Use Gazebo for Greenspace Garden Faire/ Citizens for Greenspace, Roy Cage Closing and Use of Roads and Streets a. Request to Open Cut Pennsylvania Street - South of 103rd Street/Signature Inns, George Antal, Coghill & Associates Old Business a. Request for Two Street Lights; 116th and the intersection with Lake Forest Parkway and Pursel Lane; Kirkpatrick Management Company Other a. Resolution BPW-02-21-96-01 to Establish Authority of Presiding Officer to Sign Health Insurance Claims b. Resolution BPW-02-22-96-02 to Establish Health Self- Insurance Administrative Designee c. Amendment #6 to City of Carmel Employee Health Benefit Plan d. Presentation of Monon Conceptual Plan/Matt Dickey, Department of Parks and Recreation (Information will be Provided at meeting.) Announcements Adjournment ~L BOARD OF PUBLIC WORKS & SAFETY MEETING MINUTES WEDNESDAY, FEBRUARY 21, 1996 -- 1:30 P.M. Members present: Mayor Brainard, Lori Watson and Billy Walker. Chief Deputy Clerk Treasurer Vandegriff also attended. Mayor Brainard called the meeting to order. Walker moved that the minutes from the February 7 meeting be approved. Mayor Brainard seconded. All members voted AYE. The motion passed. Walker asked Tom Welch if he had any problems with either of the Plum Creek Plats and he had none. Walker then moved to sign the plats for Plum Creek Ridge Section 1 and Plum Creek Country Club. The Mayor moved to table the Munro Muffler/Brake water and sewer availability. Walker seconded. All members voted AYE. The motion passed. Walker asked Welch if he had any problems with this. Welch said no. Walker then moved approval for Sycamore Farms section one for 35 E.D.U.s for both S-58 and A-77 not to exceed an average daily flow of 1,050 gallons per day. Watson seconded. All members voted AYE. The motion passed. The Mayor moved for all of the bonds to be released on the following projects: Lynnwood Section 1, Lynnwood Section 2, Plum Creek North Sections 1 and 3, Plum Creek Village, and Plum Creek Ridge. Watson seconded. The Mayor asked if Welch had reviewed all of them and if they all were in compliance. Walker called the question. All members voted AYE. The motion passed. The Mayor moved to accept the commercial maintenance inspection contract for the Communications Center from Control Tech. Watson seconded. All members voted AYE. The motion passed. The Mayor moved to accept the supplies and equipment contract for the Communications Center from ADI. Walker seconded. All members voted AYE. The motion passed. The Mayor moved to accept the legal services contract for the Board of Zoning Appeals and Plan Commission from John Molitor. Watson seconded. The Mayor noted the favorable hourly rate. All members voted AYE. The motion passed. The Mayor moved to accept the personal services Contract for legal consultation from Robert Swhier of Dann Pecar Newman & Kleiman. Walker seconded. All members voted AYE. The motion passed. The Mayor moved to accept change order number one for screen replacement contract number 12. The contract has already been approved. The agreement was changed to make it more favorable for the city as the previous agreement made it very favorable for the contractor. The dollar amount of the contract does not change; however, the number of days worked will increase by 34. Walker seconded. All members voted AYE. The motion passed. Walker moved to accept the consultant services agreement with Cynthia Higbee. Watson seconded. The agreement allows for secretarial services in the Mayor's office. All members voted AYE. The motion passed. The Mayor moved to accept the agreement for the development of a capital improvement plan by Bonar Group. Walker seconded. All members voted AYE. The motion passed. Walker moved to accept the health insurance claims presented by The Nyhart Company for the following dates and amounts: 1/31/96 in the amount of $8,203.29, 2/6/96 in the amount of $28,571.62, and 2/13/96 in the amount of $15,649, 26. Watson seconded. All members voted AYE. The motion passed. The Mayor moved approval of the request from Citizens for Greenspace to hold their annual Garden Faire in the Gazebo. Walker questioned whether the City's insurance will cover them as they are not paying a rental fee or providing insurance. The Mayor will double check to see if this is still the case. Watson seconded. All members voted AYE. The motion passed. Walker asked Welch if he had any problems regarding the request from Coghill & Associates. He said no. The Mayor then asked David Cunningham of the DOCS what his thoughts were regarding this request. Cunningham said it was fine. Walker moved to approve the request to open cut Pennsylvania Street south of 103rd Street for Signature Inns. Watson seconded. Walker asked George kntal how many days they would need the curb cut andAntal replied he was asking for two. All members voted AYE. The motion passed. The Mayor moved to table the request for two street lights from the Lake Forest Homeowners Association for sixty days. Watson seconded. The Mayor explained there are a variety of programs being reviewed that could address this request at a later date. All members voted AYE. The motion passed. On February 22, 1994, the Common Council of the City of Carmel passed an ordinance requiring the Board of Public Works to approve all the health insurance claims. This would save the Council from approving them, as a part of the self insurance program, and reimburse the employees and the health care providers in a more timely fashion. The Mayor, or his designee, could sign the claim forms although they would still need to be approved by the Board of Public Works. The Mayor moved to accept Resolutions BPW-02-21-96-01 and BPW-02-21-96-02 to establish authority of the presiding officer to sign the health insurance claims and to establish a Self insurance administrative designee, respectively. Walker seconded. All members voted AYE. The motion passed. The Mayor asked that amendment number six to the City of Carmel Employee Health Benefit Plan be tabled until the next meeting. Walker so moved. The Mayor seconded. All members voted AYE. The motion carried. Matt Dickey, Director of Parks and Recreation, presented a Monon Conceptual Plan to members of the Board of Public Works and Safety. He outlined the major corridor and described how certain sections of the plan were designed noting roadway crossing mazes and pedestrian accesses. He also suggested how undeveloped sites might become park sites. He showed possible corridor linkages with the 96th street health club, Civic Square, downtown Carmel and other possible connections. Dickey made a pointed effort to say the conceptual plan is really a starting point for future discussions. He also stated that the plan could be reviewed at Carmel Schwinn and the Public Library during March. The Mayor moved to adjourn the meeting and Walker seconded.