Loading...
HomeMy WebLinkAboutBPW-01-02-96CityofCarmel AGENDA BOARD OF PUBLIC WORKS AND SAFETY JANUARY 2, 1996 Approval of Minutes a. Regular Meeting, December 20, 1995 Contract Approval a. Curtis L. Coonrod, CPA b. Joseph Staehler c. Jane Reiman d. Debra Grisham e. Barbara Lamb Approval of Police Chief for the City of Carmel, Mike Fogarty Approval of Claims a. The Nyhart Company ONECIVICSQUARE CARMEL, iNDIANA46032 317/571-2~0 Camel Board of Public Works & Safety Minutes January 2, 1996 - 9 a.m. Council Cheers/City Hall/One Civic Square Members in attendance were Mayor Brainard, Billy Lee Walker and Lori S. Watson. Clerk Treasurer Cordray and Chief Deputy Vandegriff also attended. New board members Walker and Watson were sworn in by Mayor Brainard. The Carmel Board of Public Works and Safety was brought to order by Mayor Brainard. Mr. Walker moved that minutes from the December 20 meeting be approved and Ms. Watson seconded. Mayor Brainard called the question. All members voted AYE. Motion carried. Mayor Brainard presented contracts for board approval. The first contract was for services to be performed by the accounting firm of Curtis L. Koonrod, CPA. The purpose would be to review the Department of Utilities to determine to see if the department's internal accounting procedures are adequate. The Mayor presented a second contract for Joseph Staehler at $20 per hour. The Mayor said he would present at ordinance at the evening Council Meeting to establish a Department of Administration that would take care of certain administrative functions that have been taking place in the individual city departments such as MIS, safety and risk management, purchasing and personnel. The Mayor noted this would save lots of money over time. The third contract would bring the city's attorney, Debra Grisham at $40/hour, in-house. The Mayor planned to present an ordinance at the Council meeting that would set up the Department of Law. This ordinance would also fund the Departments of Law and Administration, The Mayor presented a fourth contract for Barbara Lamb, at $20 per hour, as Personnel Director. The Mayor wanted to make the contracts retroactive to January 1, 1996, so that the contractors could get started and be working during the appropriation procedure. At the present, the Mayor is setting these individuals up as consultants using the city's consulting contract until such time that the appropriation ordinance and the salary ordinances are amended so that they can start work and be paid. The fifth contract allowed for Jane Reiman to work for two to three weeks as a consultant on transition items at a rate of $35 per hour. Lodging and meals are included as Ms. Reiman no longer maintains a residence in the community. The amounts stated are proposed salary amounts, divided by the number of hours worked, to achieve the hourly rate and would be in place until the ordinances are approved by the Council. This is for Staehler, Grisham and Lamb only who would become city employees. Walker asked if all the individuals with and approved of the agreements Mayor replied yes. identified had been spoken as they were presented. The Walker moved to approve the contracts as described at the rates described so that work can begin. Watson seconded. Mayor noted that if the three consultants who would become staff are approved, the contracts may not need to be executed. He would want to have these agreements available pending City Council approval. Vote called by Mayor. All members voted AYE. Motion carried. Mayor then discussed his appointment for Chief of Police. Indiana Code requires the Chief of Police be approved by the Board of Public Works. In addition, since Michael Fogarty has not been a member of the Carmel Police Department, although a resident of Carmel, the City Council would have to vote on his appointment as well. Mayor briefly summarized Nominee Fogarty' qualifications. Walker moved for approval of Michael Fogarty as Police Chief of the City of Carmel. Watson seconded. All members voted AYE. Motion carried. The final item of business was the approval of the Nyhart Company claim. The Nyhart Company is the city's administrator of its self-insurance program. The Board approves the contract for health insurance claims. The dates and amounts were as follows: 12/21/95 12/27/95 11/22/95 $10,214.67 13,995.57 22,367.06 The Mayor noted that these are normal expenditures. Watson moved approval of claims. Mayor amended motion conditional upon verification of 12/21/95 claims as handwriting is illegible and Board is unable to determine correct amount ($10,214.67 versus $16,214.67). Mayor moved to amend claim amount to $16,214.67 or lesser amount depending on verification of actual amount. Walker seconded. Mayor asks for vote on amendment. All members vote AYE. Mayor asks for vote on the motion as amended. All members vote AYE. Motions carried. Clerk Treasurer Cordray asked for eopies of all contracts. Mayor asks for motion to adjourn. Walker moved to adjourn. seconded. Meeting adjourned. WatSO~ Respectfully submitted, ~/'Approved, Attest: