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HomeMy WebLinkAboutBPW-01-24-96CityotzCarmel Camel Board of Public Works & Safety Agenda Wednesday, January 24, 1996 -- 1:00 p.m. Council Chambers/One Civic Square Meeting Called to Order Approval of Minutes a. January 17, 1996 Water & Sewer Availability a. Exemption for Lake in Wateratone Development; Dave Sexton b. 531 N. Rangeline Road - Proposed Portrait Studio; Jon Dubosiewicz Contracts a. Maintenance Agreement for Communications Equipment; Lectro-Communications; Carmel Clay Communications Center b. Office Furniture; Commercial Furnishings; Clerk Treasurer's Office c. Signage Order; Clerk Treasurer's Office d. Performance Bond (for $250,000); Aetna Casualty & Surety Company; Clerk Treasurer e. Gases & Cylinders; Inweld Corp.; Carmel Fire Department f. Change Orders 13 & 14, ll6th Street Project; Engineering Department Claims a. The Nyhart Company 1/16/96 $11,774.55 Other a. Sewer Reimbursement (held over from 1/17/96) b. Annexation Review; Petition for craig Sharpe c. Tree Planting request by Carmel Street Tree Committee 6. Additional Agenda Items 7. Announcements 8. AdjoUrn ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Camel Board of Public Works Minutes Wednesday, January 24, 1996 -- 1:00 p.m. Members present: Mayor Brainard, Mr. Walker and Ms. Watson. Chief Deputy Vandegriff was also in attendance. The meeting was called to order by Mayor Brainard. Watson moved the approval of the minutes as presented. Walker seconded. All members voted AYE. The minutes were approved. Dave Sexton requested an exemption from water and sewer availability for the lake in the Waterstone Development. The amount of the exemption was $92,791.25. Walker moved to not allow the exemption. Watson seconded. All members voted AYE. The exemption was not approved. Jon Dubosiewicz of Land Rush Development requested the Board to approve sewer and water availability for a proposed portrait studio to be located at 531 N. Rangeline Road. The Mayor moved to grant the request with the condition the meter pit not be covered. Walker seconded. All members voted AYE. The request was approved. The Mayor moved to accept the $16,320 maintenance contract for the communications equipment presented by the Communications Center for Lectro-Communications. Walker seconded. All members voted AYE. The contract was approved. The request from the Clerk-Treasurer's Office for office furnishings was removed from the agenda as the City Council had already acted on the measure. The Mayor moved approval of the contract for signage for the Clerk-Treasurer's office. Walker seconded. All members voted AYE. The contract was approved. Walker moved to approve the contract for the Clerk-Treasurer's performance bond of $250,000. The actual amount to be paid for the bond is not more than $2,000. The Mayor asks for the amount to be verified. The Mayor seconded. All members voted AYE. The contract was approved. The Mayor moved to accept the contract from Inweld Corp. for the rental of cylinders and the purchase of various gases for the Camel Fire Department in the amount of $1,807. Walker seconded. All members voted AYE. The contract was approved. The Mayor moved to accept the change orders, numbers 13 and 14, for the ll6th Street project. The Mayor asked Tom Welch, the city engineer for an explanation of the change orders. Welch explained the charges were for moving water lines for the sewer and storm sewers. Walker seconded the motion. All members voted AYE. The change order was approved. Walker moved to approve the claim of The Nyhart Company for employee self-insurance program in the amount of $11,774.55. Watson seconded. All members voted AYE. The claim was approved. The Mayor moved to accept the sewer reimbursement agreement between the City of Carmel and Carmel Utilities in the amount of $534,000. John Duffy, Utility Manager, gave an overview of the reimbursement to the Board members. Walker seconded. All members voted AYE. The reimbursement was approved. Walker moved to approve the annexation of the Craig Sharpe real estate located on Rohrer Road, currently R-i, to become the Tudor Commons subdivision. The Mayor seconded. All members voted AYE. The annexation passed. The Mayor moved to table the request of the Carmel Tree Street Committee to plant approximately 90 trees along Rangeline Road on April 20, 1996. The Mayor asked Mike Hollibaugh of the Department of Community Services if businesses in the area where the trees were to be planted had been contacted and given approval for the planting on their properties. Hollibaugh indicated this would be a project that will be coordinated with Camel Main Street. The Mayor asked if there had been any contact made with the Chamber of Commerce regarding this issue. Hollibaugh replied the Chamber had not been contacted. The Mayor requested that further research be undertaken and a report made to the Board that addressed these questions. The type of trees to be used in this planting include large canopy and ornamental varieties. Watson seconded. All members voted AYE. The item is tabled. The Mayor presented two add-on items. The first was the renewal of the employee self-insurance contract. The Mayor explained the rates would be held at the same level. There was a negotiated five percent increase in the administrative costs. Walker moved to approve AUL Policy G7457. Watson seconded. All members voted AYE. The contract was approved. The second add-on item presented was a contract for the accounting firm of Curtis L. Coonrod, C.P.A., for services for the City of Carmel to include creation of a fiscal plan, compliance with budget regulations and monitoring the budget. This contract would replace the agreement with the accounting firm of Katz, Sapper & Miller. The contract is open-ended and fees are charged on an hourly basis. The Mayor moved for approval of the contract. Watson seconded. All members voted AYE. The contract was approved. Walker moved to adjourn the meeting. Watson seconded. The meeting was adjourned. Respectfully submitted, Attest: ~ved,