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HomeMy WebLinkAboutCCM 01-08-96City of Carmel CARMEL CITY COUNCIL MEETING PiGENDA JANUARY 8, 1996 -- 7:00 P.M. COUNCIL CHAMBERS./ONE CMC SQUARE MEETING CALLED TO ORDER 1. hlvoedltion 2. Pledge ofAIl. egiance Recognition of City Employees/Outstanding Citizens Approval of.Minutes from January 2, 1996 : Recognition of Citizens Who Wish to Address the Council 6, Action on Mayoral Vetoes 7. Claims a. 12-29-95 .. $228,599.44 Committle Special Reports a. Board of Zoning Appeals Appointments b. Cannel Plan Commission Appointments Old Business a. Second Reading of Or .d~ance D- 1193-96 to rename the Department of Community Development b. Second Reading of Ordinance D-1195-96 as Amended by (i.) Ordinance D-1195-96 to Create the Department of Administration and to Amend the Salary Ordinance for the Department of Administration and (ii.)' Ordinance D-1198-96 to Amend the Salary Ordinance for the Department of Law e. Second Reading of Ordinance D- 119~,-96 as Amended by (i.) Ordinance D-1194-96 for Addifional Funds for the Department ofAdministration and (ii.)Ordinance D-1199-96 for Additional Funds for the Department of Law 10. Public Hearings ' · 11. New Busineas a. Resolution CC01-08-96-01 for the Transfer 0fFunds for the Law Enforcement Aid Fund V b. Resolution CC01-08-96-0~ for the Transfer ofFunds for the Clerk-Treasurer's Budget 12. Other Business ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 13. 14. Announcer~ents a. 4th and Main Intersection Improvements Adjournment Carme1 City Council Minutes Monday, January 8, 1996 Council Chambers / City Hall / One Civic Square Members Present: Mayor Brainard; Councilors Kirby, Miller, Battreall, Rundle, Snyder and Carter. Clerk-Treasurer Cordray, Chief Deputy Vandegriff and Deputy Sheeks also attended. The Camel City Council meeting was called to order by Mayor Brainard. Recognition of Outstandinq Citizens and Employees: Mayor Brainard recognized Police Chief Fogarty who addressed both the present and viewing audience members. Mayor Brainard also recognized Acting Fire Chief Callahan and accepted the "Snow Shovel Award" from Councilor Kirby. Approval of the Minutes: Councilor Rundle moved to approve the minutes of the January 2 Council meeting. Councilor Battreall seconded. All members voted AYE. Motion passed. ADDroval of Claims: Councilor Battreall moved to approve the claims. Councilor Kirby seconded. All members voted AYE. Motion passed. Council Special Reports: Councilor Snyder moved to place the name of Mr. Richard Roesch in nomination for the Council's appointment to the Board of Zoning Appeals. Councilor Kirby seconded. Councilor Rundle moved to nominate Charles W. Weinkauf. Councilor Miller seconded. Councilor Kirby moved to close nominations. Councilor Battreall seconded. All members voted AYE. Councilor Kirby moved to call for the vote. Members voting for Rush: Snyder and Kirby. Members voting for Weinkauf: Carter, Battreall, Miller and Rundle. Mar. Weinkauf is the Council's appointment to the Board of Zoning Appeals. Councilor Miller nominated Councilor Snyder as the Council's appointment to Carmel Plan Commission. Councilor Rundle seconded. Councilor Rundle called the question. All members voted AYE. Councilor Snyder is the Council's appointment to Camel Plan Commission. Second Readinq of Ordinance D-1193-96/Executive Departments: Councilor Kirby moved to amend Ordinance D-1193-96 by replacing "utilities, water and wastewater" with "public utilities, public water and public wastewater" and listing the Department of Communications as another city department. Councilor Carter seconded. Councilor Miller called for the question on the amendment. All members voted AYE. Motion passed. The public hearing was both opened and closed at 7:21 p.m. Councilor Rundle sought clarification of the ordinance. Councilor Kirby clarified the ordinance to change the name of Department of Community Development, nee of utilities and communications center. All members voted AYE. The ordinance was approved as amended. Second Readinq of Ordinance D-1195-96/Creation of the DeDartment of Administration and Establishment of Employee Salaries: Councilor Miller moved to amend the ordinance by making the Director position a consultant's position, not a full time hire. Councilor Carter seconded. Councilor Rundle moved to delete the administrative assistant position from the Department of Administration. Councilor Kirby pointed out that Council must act on Councilor Miller's proposed amendment first. Councilor Snyder questioned Clerk-Treasurer Cordray if the costs for the positions cover PERF and insurance. Cordray deferred to Deputy Sheeks who explained the breakdown. A total of $77,720 would be needed, not $71,000 to cover benefits. Sheeks recommended decreasing the consulting fees by $7,000 in order to pay the full time hires. Mayor Brainard said it would be some time before an administrative assistant is hired. Sheeks added that the breakdown needed to be completed and in the ordinance. Councilor Snyder questioned further costs of equipment and supplies. The Mayor stated he believed the figures advertised were sufficient to run the department for the year. Councilor Rundle asked if an additional $50,000 special appropriation would be required for the department. Councilor Miller stated that by not making the Director position an employee but a consultant, they would be able to evaluate the position later based on performance. Councilor Miller's amendment passed on a vote of 5 - 1. Voting AYE: Rundle, Carter, Snyder, Miller and Kirby. Voting NAY: Battreall. Councilor Rundle then moved to delete the position of administrative assistant from the Department of Administration. The Mayor stated the Director of Human Resources would need clerical support. Councilor Rundle did not believe it was necessary to have three administrative assistants when two would be sufficient. Councilor Carter believed the clerical function would be necessary to support the department and to promote continuity Councilor Kirby wanted to see the department run efficiently and wanted some means of benchmarking. Councilor Snyder asked for an estimate from the Mayor on the projected savings of the department for the first year. Councilor Miller asked the Mayor to supply progress reports for the Council and the public. Clerk Treasurer Cordray asked for clarification of the number of hours worked per week and inquired if this number should be in compliance with the rest of the Code. Councilor Miller moved to make the number of hours worked to be in compliance with the Code (37.5 hours per week). Councilor Carter seconded. The Mayor provided the rational behind the number of hours. Councilor Carter asked if the change should be withdrawn. The vote to change the number of hours was as follows: Voting AYE: Carter, Kirby, Rundle, Snyder and Miller. ABSTAIN: Battreallo The motion to amend passed. The vote on the amendment to remove the administrative assistant position from the department of administration was as follows: Voting AYE: Rundle and Snyder. Voting NAY: Kirby, Miller, Battreall, Carter. The motion to amend fails. The public hearing on the ordinance was opened at 7:54 p.m. Tom Kendall, 11818 Gray Road, addressed Ordinance D-1195-96 and D- 1198-96 and noted that employees in each department serve at the pleasure of the Mayor. Kendall also discussed the Fair Labor Standards Act and statutory versus exempt employees. Kendall also addressed the 1995 mayoral campaign rhetoric and voiced his objection to these ordinances based on cost. Wayne Wilson, 24 Wilson Drive, asked for a clear explanation of the Department of Administration and its organizational structure. He reminded the Council to act fiscally responsible. Frank Fleming, 130 1st Avenue, N.W., asked for clarification of the one year duration and addressed potential difficulty in filling the positions. The Mayor closed the public hearing at 8:03 p.m. Councilor Kirby called for the question of D-1195-96 as amended. Voting AYE: Kirby, Miller and Carter. Voting NAY: Snyder, Rundle and Battreall. The Mayor broke the tie in favor of D-1195-96. The ordinance passed. Councilor Miller asked the Mayor to respond to Mr. Wilson's request and he did so. Second Readinq of Ordinance D-1198-96/Establish Salaries for Employees within the Department of Law. The public hearing was opened at 8:03 p.m. The Mayor summarized the ordinance for members of the public. Councilor Snyder discussed salary considerations and asked for clarification of the benefits package. Mayor Brainard said the city attorney, who will be eligible for the city's benefit package, is not accepting all of the package at this time. He also stated that the city attorney would not receive any legal fees from any bond issues. He also stated the city attorney may or may not be active in planning and zoning issues and in some cases an outside specialist on these issues would be consulted. Councilor Kirby pointed out that Council may wish to have its own attorney and not use the services of the City Attorney. Tom Kendall asked what would happen if the city attorney worked more than the 40 hours per week. The Mayor explained that the position is an exempt one. Kendall then asked if the attorney would do work for the Camel Plan Commission, would the attorney be compensated. The Mayor replied no. The public hearing closed at 8:19 p.m. All members voted AYE. The ordinance carried. Second Readinq and Public Hearin~ of Ordinance D-1194-96 /Additional ADDroDriation for the Department of Administration: Councilor Miller moved to amend the ordinance to reallocate the amounts for salaries and wages - personal services to $71,000 and adding consulting fees of $50,000. Councilor Kirby seconded. There was no discussion. Voting AYE: Miller, Kirby, Rundle, Snyder and Carter. ABSTAIN: Battreall. The motion to amend the ordinance passed. The public hearing closed at 8:22 p.m. Councilor Rundle clarified that this ordinance funded the three positions. The vote on the ordinance was a follows: Voting AYE: Carter, Miller and Kirby. Voting NAY: Snyder, Rundle and Battreall. The Mayor broke the tie in favor of the ordinance. The ordinance passed. Second Readin~ and Public Hearin~ for Ordinance D-1199-96/ Transfer and Additional Appropriation to the Department of Law: The public hearing was closed at 8:24 p.m. Councilor Rundle asked for verification that D-1199~96 is for payment of salaries to department employees and for an additional $30,000 to be spent with $20,000 to additional fees and $10,000 for computers. Councilor Kirby inquired about the $20,000. The Mayor explained that on occasion, specialists are necessary to render opinions, and in today's climate it is not uncommon. All members voted AYE. Councilor Rundle had left the room. Ordinance passed. Second Readinq and Public Hearin~ on Ordinance D-1196-96/Amend the Salarv Ordinance: Councilor Kirby asked for Clerk-Treasurer Cordray to comment. Cordray noted the ordinance reflected the office re-organization and establishment of chief deputy clerk and two deputy clerks, with one responsible for payroll administration and the other for claims and payables. All have authority in her absence. Councilor Kirby asked if the salaries are salaries from last year plus three percent. Cordray stated the salary for chief deputy is less because that employee is new and the other two reflect increases. Public hearing is opened and closed at 8:29 p.m. All members vote AYE. Ordinance passed. Second Readin~ and Public Hearin~ for Ordinance D-1197-96/ Additional Appropriation: Councilor Kirby questioned the need for an additional $60,000. Clerk Treasurer Cordray explained that $30,000 would cover the increase for D-1196-96 as well as funding a previously established position including the benefits package. Councilor Kirby moved to amend the ordinance to $30,000 from $60,000. Vote on amendment was a follows: Voting AYE: Battreall, Carter, Kirby, and Miller. NAY: Rundle and Snyder. Amendment passed. The public hearing was both opened and closed at 8:31 p.m. Councilor Rundle suggested that the Clerk Treasurer could not make such a decision during her one week in office regarding an additional position. Councilor Battreall stated that deficiencies are clear and the need is real. Councilor Snyder recommended part time help may be more appropriate. Councilor Carter noted the position is not a new one, but is fulfilling prior staffing. Vote for the ordinance was as follows: Voting AYE: Carter, Battreall, Miller and Kirby. Voting NAY: Rundle and Snyder. The ordinance passed. Resolution CC-01-08-96-01/Transfer of Funds for the Law Enforcement Aid Fund V: Councilor Snyder asked if Chief Fogarty had any comments. Councilor Snyder moved to approve CC-01-08-96- 01. Councilor Battreall seconded. Councilor Kirby asked the location of the building and the Mayor responded that due to officer safety, this was not something to discuss in public. Councilor Kirby asked if this was a fund shared with other departments. Clerk Treasurer Cordray explained that the transfer is a grant not taxpayer funds. All members voted AYE. The resolution passed. Resolution CC-0108-96-02/Transfer of Funds for Clerk-Treasurer's Office Expenses: Councilor Kirby asked if the transfer covers all needs including additional personnel. All members voted AYE. The resolution passed. New Business: The Mayor noted the previous administration had talked about the need to straighten 4th Street and Main Street in the northeast section of the city near the high school, public library and elementary school at a cost of approximately $240,000. Discussions had commenced with the high school and library and have presented alternatives. The focus of the project is safety in this busy area. The Mayor asked Michael A. Comparato, Vice President and CO0 of Paul I Cripe, Inc., of Indianapolis, to make a brief presentation regarding this project. The graphic presented illustrated the construction of a roundabout or traffic circle that would function without signalization allowing for a constant flow of traffic. Numerous conversations have taken place and more input will be solicited before a final, professional recommendation is made. Several features of the design were discussed. Council members asked questions. The Mayor stressed that the plan is an evolving one. Residents from the 2nd Street area and from Carmel Christian Church also posed questions. Adiournment: Councilor Battreall moved to adjourn the meeting and Councilor Kirby seconded. Attest: Respectfully submitted,