Loading...
HomeMy WebLinkAboutBPW-12-17-97 ......... C tyof Carmel ~'~UARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, DECEMBER 17, 1997 -- 10 A.M. COUNCIL CItAMBERS / CITY ItALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. December 3, 1997, regular meeting Bid Opening a. Hazel Dell Parkway Landscaping; Kate Boyle, Engineering b. Old Town Infrastructure Improvements for First Avenue SE/NE and First Street NE/NW; Kate Boyle, Engineering Bond Releases a. Resolution BPW-12-12-97-01; Delaware Trace, Section 1; Signs, Monuments and Markers Contracts a. Agreement for Professional Services; David M. Ghffith & Associates, Ltd.; Barbara Lamb, Human Resources b. Agreement for Provision of Serviees; Vertical Integrated Applications, Inc.; ChiefMfchael Fogarty, Police Department c. Agreement for Provision of Services; M&R Enterprises, Inc.; Chief Michael Fogarty, Police Department d. Agreement for Provision of Services; The Overhead Door Company of Indianapolis, Inc. (CFD, CPD, Street, Wastewater Plant); Joe Staehler, Department of Adm'mistration e. Agreement for Provision of Services; The Overhead Door Company of Indianapolis, Inc. (CFD); Joe Staehler, Department of Administration f. Mutual Aid Agreement; Zionsville Volunteer Fire Department; Chief Douglas Callahan, Carmel Fire Department g. First Lease Amendment; The Peak Group, Inc.; City of Carmel h. Agreement for Professional Services; Rundell Emstberger Associates, Inc.; Mike Hollibaugh, Department of Community Services i. Agreement for Professional Services; Susan A. Armstrong; Clerk-Treasurer Diana Cordray j. Agreement for Professional Services; Solutions Group; Clerk-Treasurer Diana Cordray k. Purchase Agreement; Hamilton Western Utilities, Inc. and the City of Carmel; John Duffy, Utihfies 1. Agreement for Professional Services; The Polished Pen; Terry Crockett, Information Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Agreement for Professional Services; O.W. Krohn & Associates; Clerk- Treasurer Diana Cordray Agreement for Professional Services; Judy Johnson Design; Terry Crockett, Information Services Agreement for Professional Services; FG Consulting Engineers, Kate Boyle, Engineering Insurance Renewal; ITT Hartford; Fred Ellis, Ellis & Ellis Insurance Agency, Inc. Claims a. $60,327.99 11/25/97 Request to Use City Property/Close Street a. Request to Use Caucus Room; Jeannine Strong, Carmel Newcomers Club; Various Dates in 1998; 9:30 a.m. to noon Other g. h. i. j. k. Sewer and Water Availability; Sycamore Farms Pool and Bathhouse; Mark Boyce, C.P. Morgan Secondary Plat Approval; Autumn Lake; D. Craig Sharpe, Autumn Lake Secondary Plat Approval; Foster Estates, Section 6A; Replat of Lots 46 and 47; Richard Henderson, Schneider Engineering Commercial Curb Cut; Sycamore Farms Pool and Bathhouse; Regency Lane/Sycamore Farms; Mark Boyce, C.P. Morgan Street Light Acceptance; New City Parking Lot behind Carmel Lions Club; Kate Boyle, Engineering Hazel Dell Easement(s); Joe Staehler, Department of Administration Hazel Dell Closings; Joe Staehler, Department of Administration Request for Promotions; Chief Michael Fogarty, Police Department Write Off's for Uncollectable Utility Bills; John Duffy, Utilities Authorization to Bill CHAMPUS for Ambulance Runs; Chief Douglas Callahan, Fire Department Eighth Amendment to City of Carmel Employee Health Benefit Plan; Barbara Lamb, Human Resources 8. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, DECEMBER 17, 1997 - 10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Clerk-Treasurer Cordray and Deputy Clerk Rebecca Wolf also attended. Mayor Brainard called the meeting to order at 10 a.m. APPROVAL OF MINUTES: Board Member Burke moved to approve the minutes as listed on the agenda. Board Member Walker seconded. The minutes were approved 3-0. BID OPENING: Mayor Brainard moved the bid openings until later in the meeting to comply with the time specified in the public notice. BOND RELEASES: Mayor Brainard moved to approve Resolution BPW-12-12-97-01 :. Delaware Trace. Section 1. Signs Monuments & Markers. Board Member Walker seconded. The resolution was approved 3- 0. CONTRACTS: Agreement £or professional Services with David M. Griffith & Assoc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3~0. Agreement for Provision of Services with Vertical Integrated Applications. Inc.: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement for Provision of Services with M&R Enterprises. Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Agreement for Provision of Services with The Overhead Door Company of Indianapolis. Inc. (City): Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement for Provision of Services with The Overhead Door Company of Indianapolis. Inc. (CFD): Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Mutual Aid Agreement with Zionsville Volunteer Fire Department: Mayor Brainard moved to strike the words Clay Township from Section 10.2 of the document because the city could not be responsible for indemnifying the township. Mayor Brainard moved to approve the contract as amended. Board Member Burke seconded. The contract was approved 3-0. First Lease Amendment with the Peak Group, Inc.: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. A~eement for Professional Services with Rundell Ernstberger As$ociate~, hac,: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Agreement for Professional Services with Susan A. Armstrong: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Agreement for Professional Services with Solutions Group: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Purchase Agreement with Hamilton Western Utilities. Inc.: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement for Professional Services with the Polished Pen: City Attorney Doug Haney explained the city was waiting to receive a faxed signature page because the vendor had asked for last-minute changes to the contract. Mr. Haney asked the board to table the contract until later in the meeting. Mayor Brainard explained that the changes involved waiving some insurance requirements and that waiting for the signature page wasn't necessary. Mr. Haney explained the city was still indemnified even with the suggested changes. Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement for Professional Services with O.W. Krohn & Associates: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreeraent for Professional Services with Judy Johnson Desi_ma: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. Agreement for Professional Services with Farrar. Garvev & Associates. LLC: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Insurance Renewal with ITT Hartford: Mr. Haney explained that the city was still looking at several proposals and suggested the board not act on this item. He stated that the city's insurance representative, Fred Ellis, had talked with ITT Hartford and the company had agreed to extend the contract for one month at the same rates. Board Member Walker asked what day the contract would end if extended for one month. Mr. Haney stated he would verify the end date, but believed it was January 31, 1998. No action was taken. BID OPENING: Mayor Brainard opened the following bids for the Hazel Dell Landscaping Pro.iect and gave them to City Engineer Kate Boyle under advisement: Sundown Gardens, Inc. $801,150.00 Reinhart's Landscaping, Inc. $1,039,395.40 Engledow, Inc. $989,080.75 Yardberry Landscape $818,389.72 The Davey Tree Expert Co. $706,992.00 Maschmeyer's Nursery, Inc. $886,867.00 Slusser's Green Thumb, Inc. $1,199,228.05 Mayor Brainard opened the following bids for the Old Town Infrastructure Improvements for First Avenue SE/NE and First Street NE/NW and gave them to City Engineer Kate Boyle under advisement: CC&T Construction Inc. Trotter Construction Co., Inc. Norris Brothers Co., Inc. F.E. Harding Paving Co., Inc. $1,497,048.87 $1,754,532.50 $1,627,754.60 $1,888,461.00 CLAIMS: Board Member Walker moved to approve the claims as listed on the agenda. Board Member Burke seconded. Claims were approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Caucus Room: Jeannine Strong. Cannel Newcomers Club: Various Dates in 1998:9:30 a.m. to noon: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. OTHER: Sewer and Water Availabili _ty: Sycamore Farms Pool and Bathhouse: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Secondary_ Plat Approval: Autumn Lake: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Seconda~_ Plat Approval: Foster Estates. Section 6A: Mayor Brainard moved to approve the request conditional on the developers not changing the underground storage pipe. Board Member Walker seconded. The request was approved 3-0. Commercial Curb Cut: Sycamore Farms Pool and Bathhouse: Regency Lane/Sycamore Farms: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Street Light Acceptance: New City Parking Lot behind the Carmel Lions Club: Kate Boyle. Engineering: Mayor Brainard moved to approve the request to accept three lights in the lot and one on the street. Board Member Burke seconded. The request was approved 3-0. Hazel Dell Easement(s): This item was not introduced at the request of Joe Staehler, the director of the Department of Administration. Hazel Dell Closings: Mr. Staehler presented two closings to the board: the Fonte property and the Speck property. Mr. Staehler explained that the Specks had requested that their driveway be repaved. Mayor Brainard moved to approve the closing on the Fonte property. Board Member Burke seconded. The closing was approved 3-0. Mayor Brainard moved to approve the closing on the Speck property. Board Member Walker seconded. The closing was approved 3-0. Request for Promotions: Chief Michael Fo_earty, Police Department: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Write Offs for Uncollectable Utility Bills: John Duff.v, Utilities: Mr. Duffy explained that most of the write offs were from people who had moved. Mayor Brainard stated these bills were reasonable mounts to write off. Mayor Brainard moved to approve the uncollectable bills. Board Member Walker seconded. The motion was approved 3-0. Mr. Haney stated he had reviewed the bills and believed that they were not reasonably collectable. Authorization to Bill CHAMPUS for Ambulance Runs: Chief Douglas Callahan. Fire Department: Chief Callahan explained that CHAMPUS was just one of many companies the Fire Department billed. Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Eighth Amendment to the City of Carmel Employee Health Benefit Plan: Mayor Brainard moved to approve the amendment. Board Member Walker seconded. Board Member Walker commended Barbara Lamb, director of Human Resources, on her efforts. The amendment was approved 3-0. ADD-ON ITEMS: Agreement for Professional Services with Michael C. Lady Appraisal Co.. Inc.: Mayor Brainard explained this contract was for appraisals for the 126th Street extension project. Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement for Provision of Services with Inweld Corp.: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement for Provision of Services with Braden Business Systems. Inc.: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Service Agreement with the Hamilton County Humane Society: Mayor Brainard moved to approve the contract. Board Member Burke seconded. Board Member Walker asked what the city used to pay the humane society. Police Chief Fogarty stated that neither the city's records nor the humane society's records went back far enough to determine if the city ever paid a flat rate. The contract was approved 3-0. Board Member Walker moved to adjourn. Mayor Brainard seconded. The meeting was adjourned 3-0 at 10:29 a.m. Respe~:tf~lly submitted, Attest: