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HomeMy WebLinkAboutBPW-11-05-97 Cityof Carmel EL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, NOVEMBER 5, 1997 -- 10 A.M. COUNCIL CItAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. October 15, 1997, regular meeting Performance Bond Release a. Resolution BPW-11-05-97-01; Springcreek, Section 3; Streets, Curbs, Water, Sanitary, Storm Sewers, Street Signs b. Resolution BPW-ll-05-97-02; Woodgate, Section 7A; Sidewalks c. Resolution BPW-ll-05-97-03; Stone Haven, Section 1; Streets d. Resolution BPW-ll-05-97-04; Bayhill, Sections 3B, 5A, 5B, 7A, 7B; Monuments & Markers (Section 5A also includes Street Signs and Exterior Sidewalks) e. Resolution BPW-ll-05-97-05; Brookfield, Section 1; Monuments & Markers, Exterior Sidewalks (Also includes Section 2, Monuments & Markers) fi Resolution BPW-11-05-97-06; Stonew~ck, Section 2; Street Signs, Monuments & Markers g. Resolution BPW-ll-05-97-07; Windpointe, Section 3; Monuments & Markers (Also includes Section 4, Street Signs, Monuments & Markers, Exterior Sidewalks) Contracts a. Agreement for Purchase of Goods and Services; Sfidham's Quality Cleaners; Chief Michael Fogarty, Police Department b. Agreement for Provision of Services; IU Department of Pharmacology and Toxicology; Chief Michael Fogarty, Police Department c. Vehicle Lease Agreement; Palmer Dodge North; Chief Michael Fogarty, Police Department d. Agreement for Professional Services; White River Psychology, Inc.; Chief Michael Fogarty, Police Department e. Equipment Maintenance and Supplies Agreement; Braden Business Systems, Inc.; David Klingensmith, Street Department f. Agreement for Professional Services; Corporate Masters, Inc.; Barbara Lamb, Human Resources g. Agreement for Purchase of Goods and Services; Frank E. Irish, Inc.; Joe Staehler, Department of Administration h. Agreement for Professional Services; David Klauba & Associates, Inc.; Mike Hollibaugh, Department of Community Services ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Claims a. $34,597.92 10/08/97 b. $22,684.69 10/15/97 c. $60,753.36 10/22/97 Request to Use City Property/Close Street a. Request to Use Caucus Room; Tom Craig, Ardsley Management Corp.; 6:30 to 9 p.m., November 13, 1997 Other a. b. C. d. e. f. g. h. i. j. k. 1. m. n. o. Petition for Annexation; Parcel Adjacent to Timber Crest Bend Subdivision; Barry T. Barnes, Attorney At Law Secondary Plat Approval; Old Towne Village, Third Avenue NW/First Street NW; Mike Keen, Cornerstone Termination of Professional Services Agreement; Judy Hagan, Cannel Clay Parks & Recreation Grant of Right of Entry; Alan H. Myers, Barbara L. Myers and Carol Myers Heywood Grant of Easement; Ken Wright Change Order Request #1; Second Street Area Water Main Replacement; John Duffy, Utilities Contract Completion Certificate; Second Street Area Water Main Replacement; John Dully, Utilities Street Cut Request for Two Water Taps; 834 Oswego Road-Newark Village; Harry Elliot Street Cut Request/Residential Gas Service Tap; 11807 North Gray Road; Cathy K. Miessen, Indiana Gas Company Request for Storm Water Drainage Connection for Kingsley Subdivision; Lantz McEkoy, Schneider Engineering Change Order Approval Authorization; Lions Club Parking Lot Project; Kate Boyle, City Engineer Change Order Request #1; Lions Club Parking Lot Project; Kate Boyle, City Engineer Closing; Oberleis et. al Closing; Steckley Closing; American Aggregates Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, NOVEMBER 5, 1997 -- 10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Deputy Clerk Rebecca Wolf also attended. Mayor Brainard called the meeting to order at 10:33 a.m. APPROVAL OF MINUTES: Mayor Brainard moved to approve the minutes of the October 15, 1997, regular meeting. Board Member Burke seconded. The minutes were approved 2-0. Board Member Walker abstained. PERFORMANCE BOND RELEASES: Mayor Brainard moved to approve the bond releases as listed on the agenda, Resolutions CC-11- 05-97-01 through CC-11-05-97-07. Board Member Walker seconded. The resolutions were approved 3-0. CONTRACTS: Agreement for Purchase of Goods and Services with Stidham's Quality Cleaners: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The contract was approved 3-0. Agreement for Provision of Services with the IU Department of Pharmacology and Toxicology: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The contract was approved 3-0. Vehicle Lease Agreement with Palmer Dodge North: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The contract was approved 3-0.. Agreement for Professional Services with White River Psychology. Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The agreement was approved 3-0. Equipment Maintenance and Supplies A~eement with Braden Business Systems. Inc.: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The contract was approved 3-0. Agreement for Purchase of Goods and Services with Frank E. Irish. Inc.: Board Member Burke moved to approve the agreement. Mayor Brainard seconded. The contract was approved 3-0. Agreement for Professional Services with David Klauba & Associates. Inc.: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The contract was approved 3-0. The mayor recognized he skipped an item and, therefore, moved to approve Agenda Item 3f. Agreement for Professional Services with Com. orate Masters. Inc.: Board Member Walker seconded. The contract was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Walker seconded. Claims were approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Caucus Room: Tom Craig. Ardsley Management Co~.: November 13. 1997: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. OTHER: Petition for Annexation: Timber Crest Bend Subdivision: Barry_ Barnes. Attorney At Law: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Secondary_ Plat Approval: Old Towne Village. Third Avenue NW/First Street NW: Mike Keen. Cornerstone: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Termination of Agreement with the Department of Law: Judy Hagan. Carmel Clay Parks & Recreation: Mayor Brainard moved to approve the agreement conditional on the city reviewing each conflict of interest as it arose. Board Member Walker seconded. The request was approved 3-0. Grant of Right of Entry: Alan Myers. Barbara Myers and Carol Myers Heywood: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Grant of Easement: Ken Wright: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Contract Completion Certificate: Second Street Area Water Main Replacement: John Duffy_. Utilities: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Mayor Brainard recognized he skipped Agenda Item 6f. He, therefore, moved to approve Change Order Request #1 for Second Street Area Water Main Replacement: John Duff_v. Utilities: Board Member Walker seconded. The request was approved 3-0. Street Cut Request for Two Water Tans: 834 Oswego Road-Newark Village; Ha~_ Elliot: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Street Cut Request/Residential Gas Service Tap; 11807 North Gray Road: Indiana Gas Company: Mayor Brainard asked if this location was in the city. He also asked if there was another gas line that could be accessed. Mayor Bminard moved to table the request. Board Member Walker and Mayor Brainard discussed to what extent the gas company would be required to repair the road. Board Member Walker seconded the mayor's motion to table the request. Mayor Brainard stated he wanted the gas company to come before the board with several proposals before approving this one request. The request was tabled 3-0. Request for Storm Water Drainage Connection for Kingsley Subdivision; Lantz McElroy, Schneider Engineering: Board Member Walker asked a question about city limits. Mayor Brainard and City Engineer Kate Boyle discussed the legal issues pertaining to this drainage cennection. The mayor stated he wanted to see a procedure in place for the city to recover funds if needed. Mayor Brainard moved to table the request. Board Member Walker seconded. The request was tabled 3-0. Change Order Approval Authorization: Lions Club Parking Lot Pro.iect: Kate Boyle, City Engineer: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Change Order Request #1: Lions Club Parking Lot Pro_iect: Kate Boyle. City Engineer: Mayor Brainard stated this item was moot because of the authorization just approved by the board. Closing; Oberleis et. al: Mayor Brainard and Planning Attorney John Molitor discussed the documents. Mayor Brainard moved to approve the closing. Board Member Walker seconded. The closing was approved 3-0.. Closing: Steckley; Mayor Brainard moved to approve the closing. Board Member Burke seconded. The closing was approved 3-0. Closing: American Aggregates; Mayor Brainard stated this closing was for about half of the right of way for the Hazel Dell Parkway project and cost $2.4 million. Mayor Brainard moved to approve the closing. Board Member Walker seconded. The closing was approved 3-0. ADD-ON ITEMS: Cool Creek Drainage Pro_iect Title Page: Kate Boyle. City Engineer: Mayor Brainard stated he didn't believe this item required a vote. Ms. Boyle stated the board had approved similar items in the past. Mayor Brainard moved to approve the title page. Board Member Walker seconded. The request was approved 3-0. Change Order Approval Authorization: Cool Creek Drive Drainage Pro.iect: Kate Boyle, City Engineer: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Title Sheet Signatures: 96th Street Project. Contract No. 5: Kate Boyle. City Engineer: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. The meeting was adjourned at 11:09 a.m. Res, pg~tfully, :~x,_~~ submitted,