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HomeMy WebLinkAboutBPW-10-01-97 Cityot? Carmel EL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, OCTOBER 1, 1997 -- 10 A.M. COUNCIL CFIAMBERS / CITY ItALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. September 17, 1997, regular meeting b. September 22, 1997, special meeting Performance Bond Release a. Resolution BPW-10-01-97-01; Chapman's Claim, Section 1; Streets, Curbs, Water, Sanitary, Storm Contracts a. Agreement; Institute for Public Safety Personnel, Inc.; Chief Michael Fogarty, Police Department b. Agreement; Institute for Public Safety Personnel, Inc.; Chief Douglas Callahan, Fire Department c. Agreement for Professional Services; Shoaf and Yeakle; Chief Douglas Callahan, Fire Department d. Agreement for Professional Services; Rapp Enterprises, Inc.; ChiefDouglas Callahan, Fire Department e. First Amendment to the Agreement for Advanced Life Support Training, Sponsorship and Supervision; St. Vincent Hospital and Health Care Center; Chief Douglas Callahan, Fire Department f. Lease Agreement; Calvin and Jennifer Helsel; 940 S. Rangeline Road g. Agreement for Professional Services; Woolpert, LLP; Kate Boyle, Engineering Claims a. $76,425.03 9/17/97 b. $38,378.96 9/24/97 Request to Use City Property/Close Street a. Request to Use Council Chambers; Brace Sklare, Bay Development Corp.; 7 to 8 p.m., October 29, 1997 b. Gazebo for Wedding; Brandon Reeve/Jennifer Churilla; October 17, 1998 c. Gazebo for Anniversary; John and Alice Martin; June 20, 1998 Other a. · °° h Sewer and Water Avmlabdlty; Mars Supermarkets, Merchants Square; Chuck Wright, Marsh Supermarkets ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Sewer and Water Availability; Steve Weaver Office/Warehouse, Industrial Drive; Steve Weaver Secondary Plat Approval; Country Meadows, Section 2; Tom Kutz, Centex Homes Secondary Plat Approval; Stone Haven, Section 3; Tom Kutz, Centex Homes Commercial Curb Cut; Carmel Point, 126th Street at Hamilton Crossing Blvd.; Robert Krolmgold, Hills Communities Commercial Curb Cut; Steve Weaver Office/Warehouse, Industrial Drive; Steve Weaver Change Order Review; Second Avenue/Second Street; Kate Boyle, Engineering Approval/Signatures for Non Opposition Covenant; 11955 N. Gray Road; Kate Boyle, Engineering 7. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, OCTOBER 1, 1997 -- 10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Wolf also attended. Mayor Brainard called the meeting to order at 10:04 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the September 17, 1997, regular meeting minutes and the September 22, 1997, special meeting minutes. Board Member Burke seconded. The minutes were approved 3-0. pERFORMANCE BOND RELEASES: Resolutions BPW-10-01-97-01. Chapman's Claim. Section 1: Streets. Curbs. Water. Sanitary_. Storm: Mayor Brainard moved to approve the bond release. Board Member Burke seconded. The resolution was approved 3-0. CONTRACTS: Agreement with the Institute for Public Safety Personnel. Inc. (.Police): Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The contract was approved 3-0. Agreement with the Institute for Public Safety Personnel. Inc. (Fire): Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The contract was approved 3-0. Agreement for Professional Services with Rapp Ente~rises. Inc.: Mayor Brainard moved to approve the contract excluding the bond. Board Member Burke seconded. Board members discussed whether the insurance was needed. Board Member Walker called for the question. The contract was approved as motioned by Mayor Brainard 3-0. ~ ~ Clerk-Treasurer Cordray asked if the board had skipped an item. Mayor Brainard stated he had skipped the Agreement for Professional Services with Shoaf and Yeakle. Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. First Amendment to the Agreement for Advanced Life Support Training, etc. with St. Vincent Hospital: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The contract was approved 3-0. Lease Agreement with Calvin and Jennifer Helsel: Joe Staehler, director of the Department of Administration, explained that Mr. and Mrs. Helsel were on their way to the meeting to sign the contract and give the city the $250 deposit required by the agreement. Mr. Staehler stated the Helsels also were required to provide the city with an agreement for right of entry with Mr. Morgan. Mayor Brainard moved to approve the agreement on the condition that the Helsels clear up the issue of right of way and meet all other requirements specified in the agreement. Board Member Walker seconded. The contract was approved 3-0. Agreement for Professional Services with Woolpert. LLP: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The contract was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Walker seconded. Claims were approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Council Chambers: Bruce Sklare. Bay Development Corp,.: October 29. 1997: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to Use Gazebo and City Hall for Wedding: Brandon Reeve/Jennifer Churilla. October !7, 1998: Mayor Brainard asked about the couple's request to use City Hall and the Gazebo. Clerk-Treasurer Cordray and Mayor Brainard discussed the use of City Hall and the form used to make the request. Mayor Brainard moved to approve the request. Board Member Walker seconded. Board Member Burke and Mayor Brainard discussed the policy for public use of city facilities. The request was approved 3-0. Request to Use Gazebo for Anniversary_: John and Alice Martin. June 20. 1998: Mayor Brainard. moved to approve the request. Board Member Walker seconded. The request was approved 3-0. OTHER: Sewer and Water Availability; Marsh Supermarkets. Merchants Square: Mayor Brainard moved to approve the request conditional on recommendations of the city engineer. Board Member Burke seconded. The request was approved 3-0.. Sewer and Water Availability; Steve Weaver Office/Warehouse: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Secondary_ Plat Approval: Country. Meadow. Section 2: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Secondary_ Plat Approval: Stone Haven. Section 3: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Commercial Curb Cut: Cannel Point. 126th Street at Hamilton Crossing Boulevard: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Change Order Review for Second Avenue/Second Street Pro_iect: Kate Boyle, Engineering: Mayor Brainard stated City Engineer Kate Boyle was recommending the change orders for $20,000. The mayor moved to approve the change orders. Board Member Burke seconded. The request was approved 3-0. Approval/Signatures for Non Opposition Covenant for 11955 North Gray Road: Mayor Brainard moved to approve the covenant. Mayor Brainard asked Ms. Kate Boyle to make sure the document was recorded. Board Member Walker seconded. Kate Boyle, city engineer, asked if the board had skipped approval of the Commercial Curb Cut: Steve Weaver Office/Warehouse. Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Mayor Brainard stated the board had not voted on the Non Opposition Covenant. The covenant was approved 3-0. ADD-ON ITEMS: Request to Use Council Chambers: Leeann Cook. Republican Party: October 22. 1997: Mayor Brainard verified the city provided the same consideration to any political party. Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Mayor Brainard stated he had been requested not to add an item to the agenda that had been listed as an add-on item. The mayor withdrew the item. Agreement between the City of Carmel and Plum Creek Development. LLC (Right of Way Easement): Mayor Brainard explained the agreement and stated it was for Hazel Dell Parkway. Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Clerk-Treasurer Cordray asked if the city had published any information regarding the road closings in Old Town Carmel. Mayor Brainard stated some information had been released, but that he could have it sent to the papers again. Ms. Boyle explained that it was difficult to release accurate details to the public because the closings changed too frequently. Board members discussed the Old Town construction projects. Indemnification A_m:eement with the City of Carmel. Carmel Clay Schools and the Hamilton County Sheriff.' Mayor Brainard explained the contract. Mayor Brainard moved to add the item to the agenda and approve it. Board Member Walker seconded. The contract was approved 3-0. The meeting was adjoumed at 10:45 a.m. Respectfully submitted, Attest: