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HomeMy WebLinkAboutBPW-10-15-97 Cky ot: Carmel EL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, OCTOBER 15, 1997 - 10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. October 1, 1997, regular meeting b. October 7, 1997, special meeting Performance Bond Release a. Resolution BPW-10-15-97-01; Park Meadow, Section 1; Signs, Monuments & Markers, Sidewalks b. Resolution BPW-10-15-97-02; Park Place, Section 1; Signs, Monuments & Markers, Sidewalks Contracts a. Agreement for Purchase of Goods and Services; Jones Chemicals, Inc.; John Duffy, Utilities b. Agreement; D.R. Childs Corp.; Chief Douglas Callahan, Fire Department c. Agreement for Purchase of Goods and Services; Accu-Med, Inc.; Joe Staehler, Department of Administration d. Agreement to Commencement Date; Ameritech; Mayor James Brainard e. Interlocal Agreement; Central Indiana Regional Transportation Authority f. Agreement for the Management of Household Waste; Heritage Environmental Services, Inc.; John Duffy, Utilities g. Independent Contractor Agreement; Deb Grisham Claims a. $29,308.75 9/30/97 Request to Use City Property/Close Street a. Request to Use Caucus Room; Karen Evans Hom, Home Schooling; 6 to 9 p.m., October 27, 1997 b. Gazebo/City Hall for Rehearsal and Wedding; Maureen Gaskill; August 21 and 22, 1998 Other a. Sewer and Water Availability; Spring Creek, Section 4; John Edwards, Langston Development Water Availability/Entry Irrigation; Spring Creek, Section 3; John Edwards, Langston Development Commercial Curb Cut; Carmel Point, 126th Street at Hamilton Crossing Blvd.; ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Temporary Curb Cut-Sales Trailer; Robert Krohngold, Hills Communities Resolution BPW-10-15-97-03; A Resolution Granting Authority to Settle Certain Condemnation Cases Change Order Approval Authorization; Hazel Dell Parkway; Kate Boyle, Engineering Change Order Request #1; Hazel Dell Parkway; Kate Boyle, Engineering Approval of Pnrehase Agreement and Related Documents; Hazel Dell Parkway Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, OCTOBER 15, 1997 -~ 10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard and Board Members Mary Ann Burke. Deputy Clerk Rebecca Wolf also attended. Mayor Brainard called the meeting to order at 10:07 a.m. APPROVAL OF MINUTES: Board Member Burke moved to approve the October 1, 1997, regular meeting minutes and the October 7, 1997, special meeting minutes. Mayor Brainard seconded. The minutes were approved 2-0. PERFORMANCE BOND RELEASES: Resolutions BPW- 10-15-97-01. Park Meadow. Section 1: Signs. Monuments and Markers. Sidewalks and Bpw-10-15~97-02. Park Place. Section 1: Signs. Monuments and Markers. Sidewalks: Mayor Brainard moved to approve the bond releases. Board Member Burke seconded. The resolutions were approved 2-0. CONTRACTS: A~eement for Purchase of Goods and Services with Jones Chemicals. Inc.: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The contract was approved 2- 0. Agreement with D.R. Childs Corp_.: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The contract was approved 2-0. Agreement for Purchase of Goods and Services with Accu-Med. Inc.: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The contract was approved 2-0. Agreement for Commencement Date. Mayor Brainard moved to approve the contract. Board Member Burke seconded. Mayor Brainard stated the commencement date for the lease agreements was April 1, 1997. The agreement was approved 2-0. Interlocal Agreement regarding the Central Indiana Regional Transportation Authority: Mayor Brainard moved to approve the agreement subject to approval by the Department of Law and approval of funding by the city council. Board Member Burke seconded. The contract was approved 2-0. Agreement for the Management of Household Waste with Heritage Environmental Services. Inc.: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The contract was approved 2-0. Independent Contractor A_m'eement with Debra Grisham. Attorney at Law: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. Mayor Brainard explained that Ms. Grisham had resigned as city attorney effective today, and that Doug Haney, assistant city attorney, would be interim city attorney. Mayor Brainard explained this contract was for work Ms. Grisham would be doing for the city as outside counsel. The contract was approved 2-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Burke seconded. Claims were approved 2-0. REOUEST TO USE CITY PROPERTY/CLOSE STREET: Request to Use Caucus Room: Karen Evans Horn. Home School Organization: October 27, 1997: Mayor Brainard moved to approve the request. Board Member Burke seconded. The mayor stated the city did not discriminate against organizations wishing to use the facilities. The request was approved 2-0. Req~lest to Use Gazebo and City Hall for Wedding: Maureen Gaskill. October 21 and 22. 1998: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. OTHER: Sewer and Water Availability: Spring Creek. Section 4: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Water Availability/Entry Irrigation: Spring Creek. Section 3: Utilities Manager John Duffy explained his recommendation to limit use of the irrigation system during peak hours was to protect homeowners. He stated that there was no need for the restrictions now, but it would be better to have them in place so no problems would arise in the future. Mayor Brainard moved to approve the request subject to the conditions specified in the city engineer's October 8, 1997, letter. Board Member Burke seconded. The request was approved 2-0. Commercial Curb Cut: Carmel Point. 126th Street at Hamilton Crossing Boulevard: City Engineer Kate Boyle recommended against the curb cut because she did not see the cut as necessary. Mayor Brainard, Ms. Boyle and Glen Brehm, petitioner for Hills Communities, discussed the need for the cut and safety issues resulting from it. The mayor verified the cut was only for six months. Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 2-0. Resolution BPW- 10-I 5-97-03. A Resolution Granting~Authority to Settle Certain Condemnation Cases: Mayor Brainard explained the resolution and moved to approve it. Board Member Burke seconded. The resolution was approved 2-0. Change Order approval Authorization for One Percent of Pro~iect Cost for Hazel Dell Parkway: Mayor Brainard moved to approve the request, giving Ms. Boyle authority to approve change orders for up to 2 percent of the project cost without presenting the change orders to the board. Board Member Burke seconded. The request was approved 2-0. Change Order Request #1 for Hazel Dell Parkway: Mayor Brainard and Ms. Boyle discussed Milestone Contractor's agreement to the documents. The mayor moved to approve the change order subject to final approval of the documents by the Department of Law. Board Member Burke seconded. The request was approved 2-0. Approval of Purchase Agreement and Related Documents for Hazel Dell Parkway: Mayor Brainard stated these items were not ready for board approval. ADD-ON ITEMS: Grant of Right of Entry from Lyrmwood Farms (Hazel Dell Project): Mayor Brainard moved to approve the grant. Board Member Burke seconded. The request was approved 2-0. The meeting was adjourned at 10:31 a.m. Respectfully submitted, Attest: