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HomeMy WebLinkAboutBPW-09-03-97City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, SEPTEMBER 3, 1997 - 10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. August 20, 1997, regular meeting b. August 18, 1997, special meeting Bid Award a. Hazel Dell Parkway; Kate Boyle, Engineering Performance Bond Release a. Resolution BPW-09-03~97-01; Spring Farms, Section 2; Street Base/Binder/Surface Curbs, Monuments & Markers Contracts a. Computer Maintenance Agreement; ComputerLand Technology Group.; Joe Staehler, Department of Administration b. Agreement for Professional Services; Peter J. Pitts & Associates; Mayor James Brainard c. Agreement for Services; Bleecker, Brodey & Andrews; Chief Douglas Callahan, Fire Department d. Medical Claim Agreement and Lien; Kevin Canull rep. by Martin E. Risacher and Cannel Clay Fire Department e. Indemnification Agreement; Fire Buffs Museum and Carmel Clay Fire Department f. Indemnification Agreement; Carmel Dad's Club and Carmel Clay Fire Department g. Indemnification Agreement; Westfield Washington Fire Department and Carmel Clay Fire Department h. Settlement Agreement and Release of All Claims; Robert and Karen Fanning and the City of Cannel Claims a. $11,751.58 8/13/97 b. $15,159.79 8/20/97 c. $20,548.71 9/97 d. $23,693.19 8/27/97 Request to Use City Property/Close Street a. Request to Close City Streets; CROP Walk; David F. Briggs; October 19, 1997 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 bo Request to Use Property Adjacent to 930 S. Rangeline Road; Tent Sale; Sitzmark Corp.; October 1-13, 1997 Request to Use Gazebo; Wedding and Wedding Rehearsal; Kris Atkins; May 8 and 9, 1998 Other a. b. C. d. e. f. Closing Statement; O. Scott McKinney and Luciena McKiuney; Portion of 14076 Hazel Dell Road Plat Signatures; Reapproval of Secondary Plat; Sycamore Farms, Section 2; C.P. Morgan Co. Sewer and Water Availability; Plum Creek Ridge, Section 2; Cort Crosby, Schneider Engineering Request to Authorize Change Order Approval Limits; Second Street/Second Avenue NW; Kate Boyle, City Engineer BPW-09-03-97-02/Resolution Approving an Interlocal Agreement with Hamilton Connty; Hazel Dell Parkway Project Consent to Encroach; Keith and Marcia Calhoun, 5401 Alvamar Place 9. Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, SEPTEMBER 3, 1997 -- 10 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Wolf also attended. Mayor Brainard called the meeting to order at 10:03 a.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the August 20, 1997, regular meeting and August 18, 1997, special meeting minutes. Mayor Brainard seconded. The minutes were approved 3-0. BID AWARD: Hazel Dell Parkway: Dick Hill, assistant director for Engineering, recommended the bid be awarded to Milestone Contractors for $10,952,994.31. Mr. Hill stated Milestone was the low bidder. Mayor Brainard moved to award the bid to Milestone. Board Member Walker seconded. The bid award was approved 3-0. PERFORMANCE BOND RELEASE: Resolution BPW-09-03-97-01: Spring Farms. Section 2: Street Base. etc.: Mayor Brainard moved to approve the bond release. Board Member Walker seconded. The resolution was approved 3-0. CONTRACTS: Computer Maintenance A_m'eement with ComputerLand Technology Group: Mayor Brainard verified the Department of Law had approved the form of the contract. The mayor moved to approve the agreement. Board Member Walker seconded. The contract was approved 3-0. Agreement for Professional Services with Peter J. Pitts & Associates: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The contract was approved 3-0. Agreement for Services with Bleecker. Brodey & Andrews: Mayor Brainard moved to table the contract because it did not have an "approved as to form" stan~p from the Department of Law. Board Member Walker seconded. The contract was tabled 3-0. Medical Claim Agreement and Lien with Kevin Canull rep. by Martin E. Risacher and the Carmel Fire Department: Mayor Brainard moved to table the contract because it did not have an "approved as to form" stamp from the Department of Law. Board Member Walker seconded. The agreement was tabled 3-0. Indemnification Agreement between the Fire Buffs Museum and the Carmel Clay Fire Department: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The agreement was approved 3-0. Indemnification Agreement between the Cannel Dads Club and the Carmel Clay Fire Department: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The agreement was approved 3-0. Indemnification Agreement between the Westfield Fire Department and the Carmel Clay Fire Department: Mayor Brainard moved to approve the contract. Board Member Burke seconded. The agreement was approved 3-0. Settlement Agreement and Release of All Claims: City of Carmel and Robert and Karen Fanning: Mayor Brainard moved to approve the contract. Board Member Burke seconded. Utilities Manager John Duffy explained the settlement was the result of damage to the Fanning's property caused by utility work. The agreement was approved 3-0. Assistant City Attorney Doug Haney gave the board originals of both the tabled documents with the "approved as to form" stamp on them. Mr. Haney recommended approval of the Agreement for Services with Bleecker. Brodey & Andrews and the Medical Claim Agreement and Lien with Kevin Canull. Mayor Brainard moved to approve both agreements. Board Member Walker seconded. The agreements were approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Walker seconded. Claims were approved 3-0. REQUEST TO USE CITY PROPERTY/CLOSE STREET: ADD-ON/Request to Close City Streets: Neighborhood Festival. Kingswood: Diana L. Cordray: September 27. 1997: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. ADD-ON/Request to Close City Streets: Neighborhood Picnic: L.vnda Dumoulin. Women's Association of Woodfield: September 21.1997: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to Close City Streets: CROP Walk: David F. Briggs: October 19. 1997: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request to Use City Property Ad. iacent to 930 S. Rangeline Road: Tent Sale: Gregory. Watson. Sitzmark: October 1-13. 1997: Board Member Walker moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to Use Gazebo: Wedding and Wedding Rehearsal: Kris Atkins: May 8 and 9. 1998: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. OTItER: ADD-ON/Resolution BPW-09-03-97-03, Resolution Making au Improvement: Mayor Brainard explained the resolution was part of the process allowing residents to petition under state law and in conjunction with the Barrett Law for ornamental street lights. Mr. Haney explained Indiana law permitted residents to petition their municipal works board for certain improvements, and that the Barrett Law pertained specifically to street lights. Mr. Haney explained the process of these residents from Cool Creek neighborhood requesting financial assistance for the street lights and the need for the resolution. Mayor Brainard moved to approve the resolution. Board Member Walker seconded. The resolution was approved 3-0. Closing Statement: O.Scott McKinney and Luciena McKim~ey: Portion of 14076 Hazel Dell Road: Mr. Haney stated he was not familiar with this document. Mayor Brainard stated he didn't want to introduce the item until he knew why it was on the agenda. Plat Signatures: Rea_nproval of Secondary Plat: Sycamore Farms. Section 2: C.P. Morgan: Mayor Brainard stated the board was being asked to re-approve the plat because C.P. Morgan had failed to have it recorded within one year of the board's original approval. Mayor Brainard moved to approve the secondary plat by way of affidavit. Board Member Walker seconded. The plat was reapproved 3-0. Sewer and Water Availability: Plum Creek Ridge. Section 2: Cort Crosby, Schneider Engineering: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to Authorize Change Order Approval Limits: Second Street/Second Avenue NW: Mayor Bminard moved to approve the request. The mayor explained that approving this request would enable the city engineer to approve change orders under 2 percent of the bid amount without BPW approval. He stated this would help the project stay on schedule. Clerk-Treasurer Cordray clarified this request was only for the Second Street/Second Avenue NW project. Board Member Walker seconded the mayor's motion. The request was approved 3-0. Resolution BPW-09-03-97-02/Resolution Approving an Interlocal Agreement with Hamilton County (Hazel Dell Parkway): Mayor Brainard moved to approve the resolution. Board Member Walker seconded. The resolution was approved 3-0. Consent to Encroach: Keith and Marcia Calhoun. 5401 Alvamar Place: Mayor Brainard moved to approve the encroachment. Board Member Walker seconded. The encroachment was approved 3-0. ADD-ON ITEMS: Phil Newton, of Emro Marketing Co., addressed the board regarding remedial work to be done at the Speedway Service Station at 1032 North Rangeline Road. Mr. Newton explained the gas station was being upgraded to comply with environmental regulations. Mayor Brainard suggested the Clerk-Treasurer's Office call the fire department and let them know about the work. Joe Staehler, director of the Department of Administration, told the mayor that the Closing Statement for the property of O.Scott McKinney and Luciena McKinney was on the agenda as a courtesy to the board. Mr. Staehler stated that John Molitor, the city's representing attorney, was present at the closing. Mayor Brainard stated the docttment could not be approved by the board until the blanks were completed. Board Member Walker moved to table the item. Mayor Brainard seconded. The request for approval of the closing documents was tabled 3-0. Mayor Brainard moved to adjourn. Board Member Walker seconded. The meeting was adjoumed 3-0 at 10:31 a.m.