HomeMy WebLinkAboutBPW-08-06-97 City ot: Carmel
EL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA
WEDNESDAY, AUGUST 6, 1997 -- 1:30 P.M.
COUNCIL CItAMBERS / CITY ItALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Approval of Minutes
a. July 16, 1997, regular meeting
Bid/Proposal Award
a. Sewer Maintenance Project; Rick Brandau, Utilities
b. Old Town Improvements, Second Avenue Northeast and Second Street
Northeast/Northwest; Kate Boyle, Engineering
c. Consideration of Proposals and Award of Contract; Telecommunications Tower
and Water Plant No. 5
Bid Opening
a. Second Street Area Water Main Replacement; Rick Brandau, Utilities
b. Hazel Dell Parkway Construction; Kate Boyle, Engineering
c. Computer Systems Upgrade; Steve Engelking, DOCS
Contracts
a. Agreement for Professional Services; Harco Waterworks, CP; John Duffy,
Utilities
b. Agreement for Professional Services; Command Emergency Response Training;
Chief Douglas Callahan, Fire Department
c. Agreement for Professional Services; Bowen Engineering Corporation; John
Duffy, Utilities
d. Agreement for the Provision of Services; At Your Service; Joe Staehler,
Department of Administration
e. Agreement for the Purchase of Goods and Services; SoundPro; Clerk-
Treasurer Diana Cordray
f. Contract for Services; Interpreter Juana Clark; Judge Gall Bardach, City Court
g. Contract Renewal; Van Ausdall and Farrar, Inc.; Steve Engelking, DOCS
h. Agreement for Professional Inspection Services; American Consulting
Engineers, Inc.; Kate Boyle, Engineering
i. Agreement; Party Time Rental; Barbara Lamb, Human Resources
Claims
a. $4,438.05 7/09/97 d. $31,310.58 7/23/97
b. $10,161.20 7/16/97 e. $9,761.96 7/30/97
c. $12,168.98 7/16/97
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400
Requests to Use City Property
a. Gazebo for Picnic; Suzanne Hancock; August 7, 1997
b. Gazebo for Picnic; Laura Sander, College Park Baptist Church; August 15, 1997
c. Gazebo for Wedding; Firefighter Dan Edwards; June 13, 1998
d. Gazebo for Rehearsal; Laura Bernhardt; August 22, 1997
Performance Bond Releases
a. Resolution BPW-08-06-97-01;
b. Resolution BPW-08-06-97-02;
c. Resolution BPW-08-06-97-03;
Avian Glen, Section 3; Interior Sidewalks
Avian Glen, Section 4; Interior Sidewalks
Avian Glen, Section 6; Interior Sidewalks
f.
g.
h.
i.
Resolution BPW-08-06-97-04; Avian Glen, Section 9; Signs, Monuments,
Markers and Exterior Sidewalks
Resolution BPW-08-06-97-05; Country Meadow, Section iA; Curbs, Water,
Sanitary, Storm, Signs
Resolution BPW-08-06-97-06;
Sanitary, Storm, Signs
Resolution BPW-08-06-97-07;
and Markers
Resolution BPW-08-06-97-08; Plum Creek Village, Section 2; Streets, Curbs,
Signs, Monuments and Markers
Resolution BPW-08-06-97-09; Sycamore Farms, Section 2; Streets, Curbs and
Gutters
Country Meadow, Section lB; Curbs, Water,
Plum Creek North, Section 4; Signs, Monuments
Other
a.
b.
C.
d.
e.
f.
g.
h.
Request to Close Streets; Randy Auler, Carmel Clay Parks and Recreation
Medical Claim Agreement and Lien; Mary and Mark McNeely and Cannel Fire
Department
Rate Change; Ameritech; Jim Kinder, Communications Center
Request to Promote Officer to Sergeant; Chief Michael Fogarty; Police
Department
Request for Water Availability; Entry Irrigation System; The Centre/Rangeline
Road; Mark Harvey, Yardworks Landscape Co.
Request to Open Cut Second and Third Streets S.E.; U.G. Conduit
Reinforcement; Jane Messenger, Ameritech
Request for Temporary Curb Cut at Medical Drive; Post Office; Chris
Metzger, Sheil Sexton
126th Street Bridge Project Constrnction Status Report; Ken E. Thompson,
K.E. Thompson, Inc.
9. Adj ourrtment
CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES
WEDNESDAY, AUGUST 6, 1997 -- 1:30 P.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEMBERS PRESENT: Mayor James Bralnard; Board Members Mary Ann Burke and Billy
Walker. Clerk-Treasurer Diana Cordray and Deputy Clerk Rebecca Wolf also attended.
Mayor Brainard called the meeting to order at 1:39 p.m.
APPROVAL OF MINUTES: Board Member Burke moved to approve the minutes of the July
16, 1997, regular meeting. Mayor Brainard seconded. The minutes were approved 2-0. Board
Member Walker abstained.
BID/PROPOSAL AWARD:
Sewer Maintenance Project: Rick Brandau, assistant utilities manager, recommended the board
award the bid for the sewer maintenance project to the lowest bidder, Moffitt Rehab Services, for
$520,737. Mayor Bralnard moved to award the bid to Moffitt Rehab Services. Board Member
Walker seconded. The bid award was approved 3-0.
Old Town Improvements. Second Avenue NE and Second Street NE/NW: Kate Boyle, city
engineer, recommended the board award the bid to CC&T Construction, Inc. for $700,000. She
stated CC&T was the lowest, most responsive and responsible bidder. Mayor Brainard moved to
award the bid to CC&T subject to the city engineer publishing a notice to proceed. Board
Member Walker seconded. The bid award was approved 3-0.
Consideration of Proposals and Award of Contract for the Telecommunications Tower and Water
Plant No. 5: City Attorney Deb Grisham asked the board to table the award of contract for Plant
No. 5 until she had an opportunity to talk to Sprint PCS. Mayor Bminard moved to table the
award of contracts until the August 20, 1997, meeting. Board Member Walker seconded. The
awards were tabled 3-0.
Second Street Area Water Main Replacement: Mayor Brainard opened the following bids and
gave them to Mr. Brandau for advisement:
Titan Contracting Inc.
United Utilities Construction Co.
CC&T Construction
Sweeney Construction Corp.
$139,856.00
$126,078.13
$173,507.50
$258,229.00
Mr. Brandau stated the Utilities Department would return at a later meeting with a
recommendation.
Hazel Dell Parkway Construction Project: Mayor Brainard opened the following bids and gave
them for Ms. Boyle for advisement:
Rieth-Riley construction Co., Inc. $12,134,813.23
Milestone Contractors, LP $10,952,994.31
E&B Paving, Inc. $11,814,980.72
Ms. Boyle stated she would return at a later meeting with a recommendation.
Computer Systems Upgrade: Mayor Brainard opened the following bid and gave it to Steve
Engelking, director for the Department of Community Services, for advisement:
Indiana Computer Outlet Corporation $56,262.50
Mr. Engelking stated he would return in a few moments with a recommendation.
Wastewater Treatment Plant Primary_ Tanks. Contract 13: Mayor Bminard opened the following
bids and gave them to Mr. Brandau for advisement:
Maddox Industrial Contractors, Inc. $2,706,000
M.K. Betts Engineering & Contracting Inc. $3,005,000; alt bid of $2,990,000
Indiana Construction Corp. $3,059,000; alt bid of $3,058,000
Bowen Engineering Corp. $2,843,000; alt bid of $2,833,000
Smock Fansler Corp. $4,444,000; alt bid of $4,424,000
Mr. Brandau stated he would return at a later meeting with a recommendation.
CONTRACTS:
Agreement for Professional Services with Harco Waterworks. CP: Mayor Brainard moved to
approve the agreement. Board Member Burke seconded. The contract was approved 3-0.
Agreement for Professional Services with Command Emergency Response Training: Mayor
Brainard moved to approve the agreement. Board Member Burke seconded. The contract was
approved 3-0.
Agreement for Professional Services with Bowen Engineering Co~oration: Mayor Brainard
moved to approve the agreement. Board Member Burke seconded. The contract was approved 3-
0.
Agreement for the Provision of Services with At Your Service: Mayor Brainard moved to
approve the agreement. Board Member Burke seconded. The contract was approved 3-0.
Agreement for the Purchase of Goods and Services with SoundPro: Mayor Brainard moved to
approve the amendment. Board Member Walker seconded. The contract was approved 3-0.
Contract for Services for Interpreter: Mayor Brainard moved to approve the amendment. Board
Member Walker seconded. The contract was approved 3-0.
Contract Renewal with Van Ausdall and Farrar. Inc.: Mayor Brainard moved to approve the
amendment. Board Member Burke seconded. The contract was approved 3-0.
A~eement for Professional Inspection Services with American Consulting Engineers. Inc.:
Board Member Walker moved to approve the contract. Board Member Burke seconded. The
contract was approved 3-0.
Agreement with Party Time Rental: Mayor Brainard moved to approve the contract. Board
Member Burke seconded. The contract was approved 3-0.
CLAIMS:
Board Member Walker moved to approve the claims as listed on the agenda. Mayor Brainard
seconded. Claims were approved 3-0.
At the request of Ms. Grisham, the board returned to Agenda Item 2c, Consideration of Proposals
and Award 0f Contract for the Telecommunications Tower and Water Plant No. 5. Ms. Grisham
apologized and explained she had addressed only Plant No. 5 and not the lease proposals for the
telecommunications tower on Third Avenue SW. Ms. Grisham asked the board to table the award
of contract for the Third Avenue SW tower until the next meeting so she could work with GTE
and Sprint on collocating on the tower. Mayor Brainard stated the board already had tabled the
item until the next meeting on August 20, 1997.
REOUEST TO USE CITY PROPERTY:
Gazebo for Picnic: Suzanne Hancock: August 7. 1997: Mayor Brainard moved to approve the
request. Board Member Burke seconded. The request was approved 3-0.
Gazebo for Picnic: College Park Baptist Church: August 15. 1997: Mayor Brainard moved to
approve the request. Board Member Walker seconded. The request was approved 3-0.
Gazebo for Wedding: Firefighter Dan Edwards: June 13. 1998: Mayor Brainard moved to
approve the request. Board Member Walker seconded. The request was approved 3-0.
Qazebo for Rehearsal: Laura Bernhardt: August 22. 1997: Mayor Brainard moved to approve the
request. Board Member Walker seconded. The request was approved 3-0.
PERFORMANCE BOND RELEASES: Mayor Brainard moved to approve the following
resolutions:
Resolution BPW-08-06-97-01. Avian Glen, Section 3; Interior Sidewalks
Resolution BPW-08-06-97-02. Avian Glen, Section 4; Interior Sidewalks
Resolution BPW-08-06-97-03. Avian Glen, Section 6; Interior Sidewalks
Resolution BPW-08-06-97-04. Avian Glen, Section 9; Signs, Monuments, Markers and Exterior
Sidewalks. Board Member Burke seconded. The resolutions were approved 3-0.
Mayor Brainard moved to approve the following resolutions:
Resolution BPW-08-06-97-05. Country Meadow, Section lA; Curbs, Water, Sanitary, Storm,
Signs
Resolution BPW-08-06-97-06. Country Meadow, Section lB; Curbs, Water, Sanitary, Storm,
Signs. Board Member Burke seconded. The resolutions were approved 3-0.
Mayor Brainard asked Ken Thompson of K.E. Thompson, Inc. to explain why construction of the
126th Street bridge was taking so long. Mr. Thompson explained workers had nm into several
complications, such as finding part of a concrete bridge underneath the existing structure and not
being able to get the footings poured. He stated he could not promise a completion date, but
would do all that he could to get the project finished and 126th Street opened.
Mayor Brainard moved to approve the following resolutions:
Resolution BPW-08-06-97-07. Plum Creek North, Section 4; Signs, Monuments and Markers
Resolution BPW-08-06-97-08. Plum Creek Village, Section 2; Streets, Curbs, Signs, Monuments
and Markers. Board Member Walker seconded. The resolutions were approved 3-0.
Mayor Brainard moved to approve Resolution BPW-08-06-97-09, Sycamore Farms, Section 2;
Streets, Curbs and Gutters. Board Member Walker seconded. The resolution was approved 3-0.
OTHER:
Request to Close Streets: Randy Auler. Carmel Clay Parks and Recreation: Mayor Brainard
moved to approve the request. Board Member Walker seconded. The request was approved 3-0.
Medical Claim A~eement and Lien: Mary_ and Mark McNeely/CFD: Mayor Brainard stated the
agreement did not have an approval stamp from the Department of Law, and that he didn't want
to approve it unless it was stamped.
Rate Change in Contract with Ameritech: Mayor Brainard explained this rate change was a
reduction in rates in favor of the city. The mayor moved to approve the change. Board Member
Walker seconded. The rate reduction was approved 3-0.
Request to Promote Officer to Sergeant: Mayor Brainard moved to approve the request. Board
Member Burke seconded. Police Chief Michael Fogarty explained the police department's
promotion process. The request was approved 3-0.
Doug Haney, assistant city attorney, explained the Medical Claim A~eement and Lien between
Mary and Mark McNeely and the fire department should have received an approval stamp from
the Department of Law. Mr. Haney stated the document was overlooked while he was on
vacation. Mayor Brainard moved to approve the agreement. Board Member Walker seconded.
The agreement was approved 3-0.
Request for Water Availability for the Centre/Rangeline Road: Mayor Brainard moved to
approve the request subject to the conditions outlined in the city engineer's letter. Board Member
Walker seconded. The request was approved 3-0.
Request to Open Cut Second and Third Streets SE: Ms. Boyle explained the streets affected by
the cut would be re-paved in upcoming projects. Mayor Brainard moved to approve the request.
Board Member Walker seconded. The open cut was approved 3-0.
Request for Temporary. Curb Cut at Medical Drive: Mayor Brainard moved to approve the
request. Board Member Burke seconded. The open cut was approved 3-0.
ADD-ONS:
Agreement for Professional Services with Will Stump & Associates: Mayor Brainard moved to
approve the contract. Board Member Burke seconded. The contract was approved 3-0.
Request for Water Availability for the US Post Office: Mayor Brainard moved to approve the
request. Board Member Burke seconded. The request was approved 3-0.
The meeting was adjourned at 2:20 p.m.
Attest:
Cky of Carmel
CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA
WEDNESDAY, AUGUST 18, 1997 -- 9:30 A.M.
COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE
MEETING CALLED TO ORDER
Bid Award
a. Second Street Area Water Main Replacements, Contract 19
Street Closing
a. Second Avenue NE; between First Street NE and Second Street NE; Ground
Breaking and Cookout
3. Other Business/Announcements
ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400