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HomeMy WebLinkAboutCCM-07-07-97Q CkyofCarmel CARMEL CITY COUNCIL MEETING AGENDA MONDAY, JULY 7, 1997 -- 7 P.~L COUNCIL CHAMBERS / CITY HALL / ONE CMC SQUARE MEETING CALLED TO ORDER 2. 3. 4. INVOCATION PLEDGE OF ALLEGIANCE RECOGNITION OF OUTSTANDING CITIZENS/CITY EMPLOYEES APPROVAL OF MINUTES a. June 2, 1997, Regular Meeting b. June I6, 1997, Regular Meeting RECOGNITION OF CITIZENS WHO WISIl TO ADDRESS TIlE COUNCIL ACTION OF MAYORAL VETOES CLAIMS Payroll · General Claims · Retirement COMMITTEE REPORTS OLD BUSINESS a. Second Reading Ordinance Z-318/An Ordinance to Require Residences on Lots Abutting Thoroughfares to be Constructed so They Face Such Thoroughfares, with Vehicular Access Provided by Means of Alleys or Frontage Places; Tom Thompson, Carmel Clay Plan Commission b. Second Reading Ordinance Z-320/An Ordinance Amending the Carmel/Clay · Zoning Ordinance Z-289, as Amended, for the City of Cannel and Clay Township in Order to Regulate Wireless Telecommunication Services Antennas, Radio and Television Transmission Antennas and Towers; Tom Thompson, Carmel Clay Plan Commission c. Second Reading Ordinance D-1301-97/An Ordinance Amending Chapter 2, Article 3, Division V, Section 2-81 of the Carmel City Code (Field Training Officer Compensation); Mayor James Brainard ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 11. 12. 13, 14. d4 Second Readin_~ Ordinance D-1302-97/An Ordinance Approving a Lease Between the City of Carmel Redevelopment Authority and the City of Carmel Redevelopment Commission, and Pledging the County Option Income Tax Revenues of the City to Pay Certain Obligations and Addressing Matters Related Thereto; Carmel Redevelopment Commission PUBLIC HEARING a, First Reading Ordinance Z-319/An Ordinance Changing the Zoning Classification of 240 Second Street NE; William Greenwood b. First Reading Ordinance D-1304-97/An Additional Appropriation from the General Fund to the Department &Administration for GIS/MIS Employee ($51,200); Councilor Luci Snydcr c. First Reading Ordinance D-1305-97/An Additional Appropriation from the General Fund to the Department of Community Services for Computer Upgrades ($60,000); Steve Engclking, Director of Department of Community Services NEW BUSINESS a. First Reading Ordinance D-1303-97/An Ordinance Amending Ordinance D- 1224-96, As Amended, to Add the Positions of MIS Manager and GIS Coordinator within the Department of Administration; Councilor Luci Snyder b. First Reading Ordinance D-1306-97/An Ordinance Amending the Carmel City Code by Adding Section 2-130 (Fingerprinting Fees); Police Chief Michael Fogarty c. Resolution CC-07-07-97-01/Provision for Reimbursement from Bond Proceeds OTFIER ANNOUNCEMENTS ADJOUKNNIENT CARMEL CITy COUNCIL MEETING MINUTES MONDAY, JULY 7, 1997 -~ 7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor Brainard; Councilors Robert Battreall, Norm Rundle, Luci Snyder and Billy Walker. Clerk-Treasurer Diana Cordray and Chief Deputy Rebecca Wolf also attended· Council President Kevin Kirby arrived after the vote on claims. Mayor Brainard called the meeting to order at 7:08 p.m. The mayor led the Pledge of Allegiance and declared a quorum. APPROVAL OF MINUTES: Councilor Snyder moved to approve the minutes from the regular meetings on June 2 and June !6, 1997. Councilor Rundle seconded. The minutes were approved RECOGNITION OF CITIZENS WHO WISH TO ADDRESS THE COUNCIL: Mayor Brainard opened the floor for citizens who wished to speak. 'yom Kendat[, 11818 Gray Road, introduced Mary Yoshimoto, the interpreter present with Mr. Kendall when he represented Carmel at the signing of the Sister City Agreement with Kawachinagano, Japan. Ms. Yoshimoto stated she was impressed with Carmel and was enjoying her visit. Mayor Brainard presented Ms. Yoshimoto with a key to the city. Mayor Brainard explained the process of adopting an ordinance and stated that the public hearing for the rezone of 146th Street and Hazel. Dell Road and the rezone for the 96th Street and Springmill Road area were not on this evening's agenda because two councilors were out of town. He stated the issues were controversial enough that all councilors should have opportunity for input. Mayor Brainard stated that both issues would have their first readings at the July 21, I997, council meeting. The mayor stated that citizens who still wished to speak to the issues tonight could do so at this time. Peter Langowski. 5322 Rippling Brook Way, stated he was concerned with the overall planning of Hazeldell Parkway (Exhibit A). Mayor Bminard stated that Mr. Langowski had pointed out several inconsistencies between the 2020 Vision document and the 2020 Vision map. The mayor thanked him and stated he was going to ask the Department of Community Services staffto look into the discrepancies. Jane Ipiliddy, Plum Creek North, stated she was not well~¢formed about the proposed HaZel Dell Parkway and was concerned about having a four-lane highway close to her home. Mayor Brainard stated he would be willing to meet with residents in Plum Creek North. He explained the road was still being designed and that input from citizens would be greatly appreciated. Ms. Ipiliddy also requested information about possible commercial development north of 131 st Street. The mayor stated he would provide her with this information. CLAIMS: Councilor Snyder moved to approve claims in the following amounts: $530,858:68, $538,557.78, $899,984.61. Councilor Walker seconded. Councilor Snyder stated she could not clearly read the agenda and asked the clerk-treasurer to have the headings typed in bold print. Councilor Snyder also asked the clerk-treasurer why no amounts were .listed under claims on the agenda. Clerk-Treasurer Cordray stated her office could process the payments to vendors more efficiently, without listing amounts on the agenda. This enabled her staffto continue preparing claims until a few days before the council meeting instead of holding them for several weeks because the claims were submitted after the deadline for the agenda. Councilor Rundle clarified Payroll, Retirement and General Claims would always be listed on the agenda. The claims were approved 4-0. There were no committee reports. Councilor Kirby arrived. OLD BUSINESS: The mayor announced Ordinance Z-318. an ordinance requiring residences to face the streets on which they are built. Steve Engelking, director of the Department of Community Services, summarized the ordinance for the council. Mr. Engelking stated that no negative input from the development community had ccomred since developers had become involved in creating the ordinance. Ordinance Z-31'8 was approved 5-0. Mayor Brainard announced Ordir~a~lce Z-320. an ordinance amending Zoning Ordinance Z-289. ~ araended, i~ order to regulate wireless telecommunication services antennas, radio and television transmission antennas and.towers. Plan Commission Attorney John Molitor explained the federal act regarding the siting of towers. He explained that Carmel's current ordinance conflicted with the federal act because it didn't allow for towers except with Board of Zoning Appeals approval. Councilor Rundle asked if the ordinance had been written to be consistent with a pamphlet "Guidelines for Siting Cellular Towers." Mr. Molitor stated the committee reviewed those guidelines and many others. Councilor Snyder asked several questions on behalf of Councilor carter, who was absent. One question pointed out an inconsistency with procedures in the ordinance and BZA requirements. Councilor Battresll asked if the council should move to change the waiting time in the ordinance from 25 to 30 days to be consistent with the BZA roles. Mr. Molitor explained that amending the document would require it to return to plan commission for review. Mayor Brainard suggested the BZA rules could be changed to be consistent with the ordinance. Discussion ensued about placing towers near interstates. Councilor Walker called for the question. Or~linanco Z-320 was approved 5-0. Mayor Brainard announced Ordinance D-1301-97. an ordinance amending Chapter 2. Article 3. Division V. Section 2-81 of the_Carmel Ci_ty Code (Field Training Officer Compensation). Police Chief Michael Fogarty explained that this ordinance affected 12 officers who are Field Training Officers. He stated these officers participate in special training, but have not received extra compensation. ChiefFogarty stated the cost, which was about $1,232 per recruit, already had been budgeted. Councilor Rundle clarified that the ordinance would not increase pay for officers who drove with new recruits for the recruits' first two years with the department. Oxdinance D- 1301-97 was approved ~-0. Councilor Battreall moved to waive the reading of Ordinance D-1302-97, an ordinance approving a lease between the Redevelopment Authority and the Redevelopment Commission and pledgSng_ the county optioruincome tax revenues of the city to pay certain obligations ~.d addressing matters related thereto. Councilor Snyder seconded. The reading was waived 5-0. Councilor Snyder asked Bruce Donaldson of Barnes & Thornburg, the city's bond counsel, if all changes on which the council had agreed at the last meeting had been incorporated into the bond document. Mr. Donaldson stated that the changes had been made. Councilor Rundle stated that he didn't believe passing this ordinance would detract from citizen input on the Hazel Dell project. Mayor Brainard. agreed, stating he hoped residents would provide input during design and construction. Councilor Battreall stated the council still had the authority to determine whether Hazel Dell should be two or four lanes. Councilor Snyder explained that the space for Hazel Dell Parkway will be as wide as a four-lane boulevard regardless of whether the road is two or four lanes. She stated the only difference will be that if the road is two lanes, only one of the lanes on either side will be paved. Ordinance D-1302-97 was approved 5-0. With the council's permission, Mayor Brainard announced Agenda Item 1 lb, Resolut~0n .CC-07- 07-97-01. Provision for Reimbursement from Bond Proceeds. Mr. Donaldson explained that the resolution caused the city to be eligible for reimbursement from the cost of the bonds. Councilor Battreall moved to approve the resolution. Councilor Walker seconded. The resolution was approved 5-0. PUBLIC HEARING: Mayor Brainard announced Ordinance Z-319. An Ordinance Changing the Z~Ili~g. Classification of 240 Second Street NE. Bill Greenwood explained the additions he planned to make to the existing house and showed overhead drawings of what the finished duplex would look like. Councilor Walker moved to introduce thc ordinance. Councilor Battreall seconded. Mayor Brainard opened the public hearing at 8:07 p.m. Seeing no one from the public who wished to speak, the mayor closed the public hearing at 8:08 p.m. Councilor Snyder stated that, as the council's representative on the plan commission, she believes the majority of Mr. Greenwood's neighbors are positive about the construction of the duplex. Councilor Kirby stated that Mr. Greenwood's previous work has been excellent, and he believes the area wilt benefit from this project. Mr. Greenwood stated he was aware of the city's plans to improve Second Street NE and he hoped to complete his heavy work prior to construction beginning on the street. Ordinance Z-319 was carried over to the next meetine. Councilor Battreall moved to introduce Ordinance D-1304-97. an additional appropriation from the general fund to the Department of Administration for a GIS/MIS employee ($51.200). Councilor Walker seconded. Joe Staehler, director of the Department of Administration, explained that Carmel was developing its Geographic Information System to keep pace with Hamilton County's implementation of the GIS. Bill Thomas of Woolpert LLP explained the GIS, its capabilities and benefits. Councilor Rundle asked Larry Stout, the GIS coordinator for the county, if other communities in the county were making efforts to share in the GIS. Mr. Stout stated other cities and towns had expressed interest, but Cannel was leading the way in tangible action. Councilor Kirby stated that Carmel was behind in certain technologies and the implementation of the GIS would be a benefit to the city and its employees. Mayor Brainard opened the public hearing at 8:35 p.m. Tom Kendall, 11818 Gray Road, stated he was in favor of GlS even though it was expensive. The public hearing was closed at 8:46 p.m. Councilor Snyder stated that by implementing GIS now, Carmel would benefit from the amount of money the county was spending to start the system. Councilor Randie and Mr. Staehler discussed salary and office space for the new employee. Ordinance D-1304-97 was carried over Councilor Battreall moved to introduce Ordinance D-1305-97. an additional appropriation from the general fund to thoDepartment of Communi _ty Services for computer upgrades ($60,000'~. Councilor Snyder seconded. Steve Engelking, DOCS director, stated DOCS had fallen woefully behind other departments and cities in its computer system. For example, Mr. Engelking was required to turn on his computer with a garage door opener and Permit Services had been operating in manual mode for several months because the computer system was not functioning. Mr. Engelking stated the appropriation would permit the department to buy hardware and software and would provide for labor, training and maintenance on the upgrades. He explained that the hardware and software would be GIS compatible. He stated his department was working with the Department of Law to ensure the legality of the RFP process. Mayor Brainard opened the public hearing at 8:57 p.m. Seeing no one from the public who wished to speak, the mayor closed the public hearing at 8:58 p.m. The ordinance was carried over to the next meeting. NEW BUSINESS: Councilor Walker moved to introduce Ordinance D-1303-97. an ordinance amending Ordinance D-1224-96. As Amended. to add the positions of MIS Manager and GIS Coordinator within the Department of Administration. Councilor Snyder seconded. Councilor Walker asked why, when the council recently appropriated money for the city to be connected to the same system, DOCS was so far behind. Mayor Brainard stated the employee representing DOCS during the networking process had not disseminated needed information to the rest of the department, causing DOCS to be left out of the city's progress. ~ 97 was carried over to the next meeting. Councilor Batti'eall moved to introduce Ordinance D-1306-97. an ordinance amending the Cannel Ci_ty Code by adding Section 2-130 (Finger Printing Fees). Councilor Walker seconded. · ChiefFogarty explained the police department wanted to begin charging for finger printing because the police department was to become an official site for the Department of Immigration and Naturalization, and because requests for finger printing have increased. Councilor Rundle and Chief Fogarty discussed the fees outlined in the ordinance. Councilor Rundle stated he was concerned the fee may not be high enough to cover the expense of finger printing. Mayor Brainard suggested the chief check into other police departments' fees. He also stated he would have the city attorney research any restrictions in the law. Ordinance D-1306-97 wa, carried over to the next meeting. O,T}IER: Councilor Snyder handed out Hamilton County Alliance memos to the council. Councilor Walker reminded the council to consider his memo regarding next year's budget hearings. Mayor Brainard stated Councilor Walker's suggestion to hold the hearings for ail budgets on one weekday was a good idea. Councilor Battreall voiced concern that the council would not be able to hear all the budgets scheduled for the July 16, 1997, hearing. Mayor Brainard told everyone to remain optimistic, and that councilors could add another date if they didn't finish the budgets listed for discussion on the 16th. Councilor Kirby stated he was concerned about protesters and patrons' safety at Day Furs on Carmel Drive· He stated the demonstrations were escalating causing pedestrian and traffic hazards. He asked the city to keep a close watch on the situation. Mayor Brainard stated he had · asked the city attorney to research the issue of balancing traffic safety with constitutional rights. Councilor Kirby stated the police had done a good job handling the situation. ChiefFogarty stated he too was concerned about the situation and that his department was working closely with · the Indiana State Police and the lndiana Po!ice Department to handle the problem effectively. Councilor Kirby stated he had received some f'mancial information fi.om the mayor's accounting firm in his mailbox this evening. He commended the mayor for such a quick response, and stated the information would be useful until the clerk-treasurer's software was running and capable of producing the information. Councilor Kirby stated the clerk-treasurer had asked him to use $1,948 of the council's money to pay for upgrades to City Hall's speaker system. He explained the upgrades would allow the council meetings to be heard on the first floor of the building. The mayor explained that the Board of Public Works would approve the contract, but neither the BPW budget nor his budget had enough funds to pay for the upgrades. Councilor Kirby moved to expend up to $2,000 from the equipment budget to pay for the speaker upgrades. Councilor Snyder seconded. The motion was approved 5-0. The meeting was adjourned 9:24 p.m. Approved,