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Home My WebLink AboutBPW-07-02-97City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JULY 2, 1997 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. June 18, 1997, regular meeting Bid Opening a. Second Avenue Northeast and Second Street Northeast/Northwest; Kate Boyle, Engineering Bond Releases a. Resolution BPW-07-02-97-01; Rosemeade Commons; Monuments and Markers b. Resolution BPW-07-02-97-02; Delaware Trace, Section 1; Streets, Curbs c. Resolution BPW-07-02-97-03; Quail Run at Haverstick; Exterior Sidewalks Contracts a. Agreement for Purchase of Goods and Services; Coffey Roofing; John Duffy, Utilities b. Agreement for Professional Services; Development Strategies, Inc.; Mike Hollibaugh, Department of Community Services c. Agreement for Professional Services; Katz, Sapper & Miller, LLP; Diana Cordray, Clerk-Treasurer d. Agreement; W.E. Company, Inc.; Joe Staehler, Department of Administration Claims a. $10,822.56 6/18/97 Sewer/Water Availability a. Sewer and Water; Stone Haven, Section 4; Tom Kutz, Centex Homes b. Water; White Chapel Church; Pastor Ernest Thomas, White Chapel Church c. Sewer; Dellen Motorcycles; Thomas J. Ritman, Gilliatte Contractors d. Sewer and Water; Old Town Village; Mike Keen, Cornerstone Homes Other a. Conflict of Interest Statement; Barnes & Thornburg; Chelsea Holder, et al. v. Shelly & Sands, Inc., City of Carmel, Mazda Motors of America, Inc., et al. Request for Plat Signature; Duncan Video-Lot 1, Block 2 of Carmel Science and Technology Park; Richard Hoover, American Consulting Engineers ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Request for Commercial Curb Cut; 702 Adams Street; Michael J. Nix, Smith Development and Construction Company Request for Street Cuts; First Street N.W., Old Town Village; Mike Keen, Cornerstone Homes Request to Use City Hall for Art Exhibit; Bill Duncan, Hamilton County Artists Associations; November 1-15, 1997 Vacation of Easement; William K. Wiggam; John Dully, Utilities Armouncements Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, JULY 2, 1997 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE I~,~[.P~Y,~: Mayor James Brainard; Board Member Billy Walker. Clerk-Treasurer Diana Cordray and Chief Deputy Rebecca Wolf also attended. Board Member Mary Ann Burke arrived at the meeting at 1:38 p.m.. Mayor Brainard called the meeting to order at 1:30 p.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes from the regular meeting on June 18, 1997. Mayor Brainard seconded. The minutes were approved 2-0. ~: The mayor postponed opening bids for Second Avenue Northeast and Second Street Northeast/Northwest until the chief deputy arrived at the meeting with the bids. BOND RE~: Resolution BPW-07-02-97-01: Rosemeade Commons: Monuments and Markers: Mayor Brainard moved to approve the bond release. Board Member Walker seconded. The resolution was approved 2-0. P~esolution BPW-07~02-97-02: Delaware Trace. Section 1: Streets. Curbs: Mayor Brainard moved to approve the bond release. Board Member Walker seconded. The resolution was approved 2-0. Resolution BPW-07-02-97~03: Quail Run at Haverstick. Section 1: Exterior Sidewalks: Mayor Brainard moved to approve the bond release. Board Member Walker seconded. The resolution was approved 2-0. ~: Board Member Walker and Mayor Brainard opened the following bids for Second Avenue Northeast and Second Street Northeast/Northwest: 1) CC&T Construction $700,000.00 2) Reith-Riley $781,530.00 3) Milestone Contractors $857,667.67 Mayor Brainard gave the bids to City Engineer Kate Boyle to review and make a recommendation to the board at a future meeting. Board Member Burke arrived. CONTRACTS: Agreement for Purchase of Goods and Services with Coffey Roofin~: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. Board Member Walker called for the question. The contract was approved 3-0. Agreement for Professional Services with Development Strategies. Inc.: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The contract was approved 3-0. Agreement for Professional Service with Katz. Sapper & Miller. LLP: Board Member Burke moved to approve the agreement. Board Member Walker seconded. Mayor Brainard stated he was concerned Katz, Sapper & Miller would be producing information the city had already acquired from Curtis L. Coonrod, CPA. Clerk-Treasurer Cordray explained Katz, Sapper & Miller would not be duplicating data, but using that data to produce information specific to her office's needs. Board Member Walker moved to table the contract so the board could receive more information to make sure services weren't being duplicated. Board Member Burke seconded. The contract was tabled 3-0 until the next meeting. Agreement with W.E. Company. Inc.: Mayor Bminard moved to approve the agreement. Board Member Burke seconded. The contract was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Walker seconded. Claims were approved 3-0. SEWER/WATER AVAILABILITY: Sewer and Water for Stone Haven. Section 4: Mayor Bra/nard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Water for White Chapel Church: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Sewer for Dellen Motorcycles: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Sewer and Water for Old Town Village: Mayor Bra'mard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. OTHER: Conflict of Interest Statement from Barnes & Thombur~: Mayor B[ainard moved to approve the statement. Board Member Burke seconded. The conflict of interest statement was approved 3-0. plat Signature for Duncan Video-Lot 1. Block 2 of Carmel Science and Technology Park: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Commercial Curb Cut at 702 Adams Street: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Street Cuts on first Street NW: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Request to Use City Hall for Art Exhibit: Bill Dtmcan. I-lamilton County Artists Association .(November 1-15. 1997): Clerk-Treasurer Cords'ay stated some details still needed to be decided. She stated the Artists Association was concerned the Carmel City Center display would be in the way of the exhibit. Mayor Brainard stated the display would be moved prior to the exhibit's opening. Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. ~: Utilities Manager John Duffy explained he did not expect the utility to need the easement. Mayor Brainard moved to approve the request. Board Member Walker seconded. The vacation was approved 3-0. ADD-ONS: Agreement for Goods and Services with IKON: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement with INDOT: Ms. Boyle explained the agreement and informed the board about an incomplete sidewalk that was part of the 116th Street project. Mayor Brainard moved to approve the document stating the City of Carmel would accept the finished project of 116th Street subject to the sidewalk being completed and would at that time sign the form. Board Member Walker seconded. The agreement was approved as motioned 3-0. Agreement for Purchase of Goods and Services with Oakhill Mansion/Steckley's Catering: Mayor Brainard moved to approve. Board Member Walker seconded. The agreement was approved 3-0. Request for Temporary_ Extension of Site License: Larry Wallace of Sprint PCS stated Sprint was asking for a 90-day extension of the temporary license it had obtained from the city. Mr. Wallace explained the extension would allow Sprint enough time to go through the necessary process the company would be required to complete once Carmel City Council passed an ordinance regarding tower use. The mayor asked why Sprint asked for 90 more days. Mr. Wallace stated his intention was to make sure he wouldn't need to come before the board for another extension. Mayor Brainard moved to approve a 60-day extension for Sprint, ending on September 6, 1997. Board Member Burke seconded. The request was approved 3-0. Mayor Brainard re-opened discussion about the tabled contract with Katz, Sapper & Miller. He stated he was not opposed to approving the con,act at this meeting as long as Katz, Sapper & Miller would make a commitment not to duplicate the services and information provided by Curtis L. Coonrod, CPA. Clerk-Treasurer Cordray stated Katz, Sapper & Miller would be providing different reports than those done by Curtis L. Coortrod, CPA, such as compiling information for CAFR reports and preparing for second-class city status. Mayor Brainard moved to approve the contract on the condition that Katz, Sapper & Miller contacted Curtis L. Coonrod, CPA to ensure no information was duplicated. Board Member Walker seconded as long as the condition was in writing. The mayor stated he would write it on the contract. Board Member Walker withdrew his motion to table. The contract was approved 3-0. The meeting was adjourned at 2:08 p.m. Attest: Ap~oved,