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Home My WebLink AboutBPW-06-18-97City of Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, JUI~E 18, 1997 -- 1:30 P.M. COUNCIL CF~AMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. June 4, 1997, regular meeting 2 o Bid Award a. In-car Camera Systems; Police Department Chief Michael Fogarty, Carmel Bond Releases a. Resolution BPW-06-18-97-01; Plum Creek Village, Section 2; Water Mains, Storm Sewers b. Resolution BPW-06-18-97-02; Rosemeade Commons; Streets- Asphalt Surface Contracts a. Access Indiana Service Agreement; Ameritech b. Agreement for Professional Services; Indiana University Center on Philanthropy; Mike Hollibaugh, Department of Community Services c. Contract for Fire Protection Between the City of Carmel and Clay Township d. Zoning Agreement Between the City of Carmel and Clay Township e. Agreement for Professional Services; CSO Architects Engineers & Interiors; Kate Boyle, Engineering Claims 2. Ss,02s.8s 6/04/97 b. $47,429.45 6/11/97 Request to Use City Property a. Wedding at the Gazebo; Tama D. Prue and Michael S. Adams; June 6, 1997 b. Cards, Bingo and Lunch at the Gazebo; .Cathy Geltz, Shepherd's Center of Carmel; July 1, 1997 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 7 o 8 o Other a. Resolution BPW-06-18-97-03; bo Desire to Lease Space Adjacent to the Water Tower at 473 Third Avenue S.W.; Mayor Brainard Request for Sewer and Water Availability; Wilson Office Building; Steve Wilson, W & W Properties Request for Curb Cut; Future Hazel Dell Parkway, Bertha M. Irwin Property; Kate Boyle, Engineering Request for Promotion; Chief Douglas Callahan; Fire Department Water Reimbursement Agreement; Water Reimbursement Agreement; Approval of Title Commitments; Request to Address the Board; Centex Homes Carmel Clay Schools The Morgan Property Sprint PCS, Mike Horn Announcements Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MIN-0TES WEDNESDAY, JUNE 18, 1997 -- 1:30 P.M. COUNCIL CHA~BERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Chief Deputy Rebecca Wolf also attended. Mayor Brainard called the meeting to order at 1:37 p.m. APPROVAL OF MINI3TES: Board Member Burke moved to approve the minutes from the regular meeting on June 4, 1997. Mayor Brainard seconded. The minutes were approved 2-0. Board Member Walker abstained. BID AWARD: In-car Camera Systems: Police Chief Michael Fogarty recommended the board award the bid for the in-car camera systems to Kustom Signals, the lowest most responsive and responsible bidder. He stated this bid was for cameras and that the police department would ask for bids for the radars at a later time. Chief Fogarty stated the city attorney had approved the contracts prior to bidding. Board Member Walker moved to award the bid to Kustom Signals. Board Member Burke seconded. The motion passed 3-0. BOI~D RELEASES: Resolution BPW-06-18-97-01: Plum Creek Village, Section 2; Water Mains: Mayor Brainard moved to approve the bond release. Board Member Walker seconded. The resolution was approved 3-0. Resolution BPW-06-18-~3_m02; Rosem~.de Commons: Streets-Asph~!~ Surfac~: Mayor Brainard moved to approve the bond release. Board Member Walker seconded. The resolution was approved 3-0. CONTRACTS: Access Indiana Service Acreeme_nt: Jim Kinder, director of the Carmel Clay Communications Center, explained the City of Carmel did not need to ask for bids for this agreement because the City was "piggybacking" on the State of Indiana's bid. Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The contract was approved 3-0. Agreement for Professional Services with IU Center on ~hilanthroDv: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The contract was approved 3-0. Contract for Fire Protection B~tween the City of Carmel Township: Mayor Brainard moved to approve the agreement. Member Walker seconded. The contract was approved 3-0. and Clay Board Zonina Aareement Between the City of Carmel and Clay Township: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The contract was approved 3-0. Agreement for Professional Services with CSO Architects: Mayor Brainard moved to approve the agreement. Board Member Burke seconded. The contract was approved 3-0. CLAIMS: ~ Mayor Brainard moved to approve the claims as listed on the , agenda. Board Member Walker seconded. Claims were approved 3-0. REQUEST TO USE CITY PROPERTY: We~dinq at the Gazebo: T~a D. Prue__and Michael S. Adams: June 6: Mayor Brainard stated the form filled out by Ms. Prue and Mr. Adams did not specify what year the couple wanted to use the gazebo. The mayor moved to approve the request subject to clarification of year and availability of the gazebo. Board Member Walker seconded. The request was approved 3-0. Cards, Bingo and Lunch at the Gazebo: Carmel Shepherd's Center: July 1: Mayor Brainard moved to approve the request subject to clarification of year. Board Member Walker seconded. The request was approved 3-0. OTHER: Resolution BPW-06-18-97-03, Desire tD Lease Space Adjacent to the Water Tower at 473 Third Avenue S.W__~.: Mayor Brainard explained the resolution and moved to approve it. Board Member Walker seconded. The resolution was approved 3-0. City Attorney Debra Grisham presented the board with an amended version of the resolution. Mayor Brainard moved to approve the amended resolution in place of Resolution BPW-06-18-97-03. Board Member Burke seconded. ResolUtion BPW-06~18-97-03, as amended, approved 3- 0. was Sewer and Water Availability for Wilson Office Building: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Request for Curb Cut for Future Hazel Dell Parkway: Mayor Brainard moved to approve the request subject to the conditions written in the city engineer's June 16, 1997, letter of recommendation. Board Member Walker seconded. City Engineer Kate Boyle explained the cut was to be a median cut so the petitioner could get to her driveway from both directions. The request was approved 3-0. Request for Promotion: Fire Chief Douglas Callahan stated his request was for the board to promote Steve Baskerville, who was first on the eligibility list. Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Sewe~ Reimbursement Agreement: Chief~Deputy Wolf stated the agreement had been written incorrectly on the agenda as a Water Reimbursement Agreement. Mayor Brainard moved to approve the request. Board Member Burke seconded. Utilities Manager John Duffy stated Centex Homes clearly was owed the money outlined in the agreement. The request was approved 3-0. Water Reimbursement Agreement: Mr. Duffy recommended approval stated that, by Carmel City Code, Carmel Clay Schools also clearly was owed the money outlined in the agreement. Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. and ADDroval of Title Commitmentm: Ms. Grisham explained the board was approving Resolution BPW-06-18-97-04, a resolution giving the city attorney authority to execute the closing documents for the Harrigan property. Mayor Brainard moved to approve the resolution. Board Member Walker seconded. The resolution was approved 3-0. Request to Address the Board by Mike Horn of Sprint PCS: Mayor Brainard stated it was not the board's practice to allow public comment unless the petitioner had a proposal for the board to consider. ADD-ON: i Monon Right-of-Way: Mayor Brainard explained that since the city had become eligible to receive federal funds distributed by the State of Indiana, the city was required by the state to use a particular right-of-way acquisition agreement l Mayor Brainard moved to approve the form of the contract as dictated by the state. Board Member Burke seconded. The motion was approved 3-0. ReQuest'to Widen Driveway: Bill Gottlieb : Mayor Brainard moved to approve the request. Board Member Walker seconded. Ms. Boyle explained Mr. Gottlieb's request to widen his driveway to a three-car width. She stated she was concerned about the increased width at the curb. Mr. Gottlieb explained why he wanted to widen his driveway and presented three solutions for the board to consider. He 1) approve 2) approve without 3) approve without side of stated the board could: his original request Ms. Boyle's modifications to his original request the angle she recommended Ms. Boyle's modifications to his original request the angle she recommended, but stopping the right the driveway at the right-of-way. He stated he had a June 28, 1997, deadline for the project for personal reasons. The board discussed~the proposed widths of the driveway. Ms. Boyle stated the drive would go over or be extremely close to a sanitary sewer. Mr. Duffy clarified that if the city needed to tear out the driveway to get to the line, the city would pay for the damage. The mayor and Ms. Boyle discussed the right-of-way and the angle and width of the proposed driveway. The board approved Mr. Gottlieb's request 2-0. The mayor voted no. Request to Close Streets: Mayor Brainard moved to allow Avian Glen Neighborhood Association to close Puffin Place and Thrush Lane for a neighborhood party on July 12, 1997, from noon to 10 p.m. Board Member Walker seconded~ The request was approved 3-0. Mayor Brainard moved to adjourn the meeting. Board Member Burke seconded. The meeting was adjourned 3-0 at 2:20 p.m. Respectfully submitted, ApprQ~;ed, / /7