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HomeMy WebLinkAboutBPW-05-07-03City of Carmel ~L BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MAY 7, 1997 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. April 16, 1997, b. April 21, 1997, c. April 21, 1997, regular meeting executive session special meeting Bond a. Co Releases Resolution BPW-05-07-97-01; Sycamore Farms, Section 1; Water Mains, Sanitary Sewers Resolution BPW-05-07-97-02; Rosemeade Commons; Exterior Sidewalks Resolution BPW-05-07-97-03; Sycamore Farms, Section 1; Interior Streets, Gray Road Improvements o Contracts a. Agreement for Provision of Services; At Your Service; Joe Staehler, Department of Administration b. Agreement for Provision of Services; Kapp's Green Lawn; Chief Douglas Callahan, Fire Department o Claims a. $22,877.34 4/09/97 b. $19,776.72 ~/16~9~ d. $14,254.76 4/29/97 Request to Use City Property a. A~t Exhibit by Carmel Clay Students in City Hall; Doreen squire Ficara, Carmel Arts Council; July 3, and 5, 1997 b. Fun Camp Registration in City Hall; Mary McCorkle, Carmel/Clay Parks and Recreation; May 17, 1997 c. Sound System for Wedding Reception; Janet Raymont; do 4 Communications Center Employee; November 8, 1997 Bachelorette Party/Shower at Gazebo; Katrina Murray; June 7, 1997 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Plat a. Signatures Country Meadows 1A/lB, Secondary Plats; Tom Kutz, Centex Homes Linc Systems, Lot 5, Block 12, Carmel Science & Technology Park; Adam DeHart, Keeler-Webb Associates, Curb Cut Requests a. D.O.Z. Office Complex; Pro Med Lane; Steve Dauby, Dauby O'Conner & Zaleski b. Carmel Public Library; Fourth Avenue SE (2); William E. Wendling, Jr., Campbell Kyle & Proffitt Sewer and/or Water Availability a. Carmel Public Library; Sewer and Water; William E. Wendling, Jr., Campbell Kyle & Proffitt b. D.O.Z. Office Complex; Sewer; Steve Dauby, Dauby O'Conner & Zaleski c. Stone Haven, Section 3; Sewer and Water; Tom Kutz, Centex Homes d. PSI Energy; Water; Brad Reynolds, PSI Energy Other a. Consent to Encroach; K.A.T., LLC b. Change Order 92, Water Main Extension Contract No. 16 (decrease in cost); Leland Roberts Construction Inc.; John Duffy, Utilities c. Medical Claim Agreement and Lien; Chief Douglas Callahan, Fire Department d. Open Cut Executive Drive; Water Main Connection; Roger Smith, Summit Construction 10. Announcements 11. Adjournment CARS~L BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, MAY 7, 1997 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor James Brainard; Board Members Mary Ann Burke and Billy Walker. Clerk-Treasurer Diana Cordray and Chief Deputy Rebecca Wolf also attended. Mayor Brainard called the meeting to order at 1:33 p.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes of the April 16, regular meeting, and April 21, executive and special meeting. Mayor Brainard seconded. The minutes were approved 3-0. BOND RELEASES: Resolution BPW-05-07-97-01: Mayor Brainard moved to approve the bond release. Board Member Walker seconded. The resolution was approved 3-0. Resolution BPW-05-07-97-02: Mayor Brainard moved to approve the bond release. Board Member Walker seconded. The resolution was approved 3-0. Resolution BPW-05-07-97-03: Mayor Brainard moved to approve the bond release. Board Member Walker seconded. The resolution was approved 3-0. CONTRACTS: Agreement for Provision of Services with At Your Service: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Agreement for Provision of Services with Kapp's Green Lawn: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda. Board Member Walker seconded. The claims were approved 3-0. REQUBST TO USE CITY PROPERTY: Art Exhibit by Carmel Clay Students in City Hall; Carmel Arts Council; July 4: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3-0. Fun Camp Registration in City Hall; Carmel Clay Parks and Recreation; May 17: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Sound System for Wedding Reception; Janet Raymont; November 8: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Bachelorette Party/Shower at Gazebo; Katrina Murray; June 7: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. PLAT SIGNATUI~ES: Country Meadows 1A/lB, Secondary Plats and Linc Systems, Lot 5, Block 12: Mayor Brainard moved to approve the requests for signatures. Board Member Walker seconded. The requests were approved 3-0. CURB CUT REQUESTS: D.O.Z. Office Complex: Mayor Brainard moved to approve the request. Board Member Burke seconded. The request was approved 3- 0. Carmel Public Library: Mayor Brainard moved to approve the request. Board Member Burke seconded. City Engineer Kate Boyle clarified no curb cuts were planned for Main Street. The request was approved 3-0. SEWERAND WATER AVAILABILITy: Carmel Public Library (sewer and water): Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. D.O.Z. Office Complex (sewer): Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. Stone Haven, Section 3 (sewer and water): Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 3-0. PSI Energy (water): Mayor Brainard moved to approve the request. Board Member Walker seconded. Mayor Brainard amended his motion to make it conditional on 1) PSI Energy's voluntary annexation into the city and 2) the city obtaining right-of-way. Board Member Walker seconded the amended motion. The request was approved 3-0. OTHER: Consent to Encroach: Adam DeHart from Linc Systems explained the encroachment. Mayor Brainard moved to approve the request for consent to encroach. Board Member Walker seconded. The request was approved 3-0. Change Order #2, Water Main Extension Contract No. 16: Mayor Brainard moved to approve the change order. Board Member Walker seconded. The request was approved 3-0. Medical Claim Agreement and Lien: Assistant City Attorney Douglas Haney explained this agreement was for a rare case in which the city would halt its Carmel Fire Department ambulance fee collection process while the person owing the city money worked out a lawsuit. Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. At the request of the mayor, Mr. Haney explained that in the past two months the Department of Law had collected about $10,000 in money owed to the city that previously would have been written off as uncollectable. Open Cut Executive Drive: Mayor Brainard moved to approve the request subject to the conditions written in a letter by Ms. Boyle to the board. Board Member Burke seconded. Ms. Boyle explained the need for the open cut and how the road would be repaired. The request was approved 3-0. ADD-ON ITEMS: Request by Sprint PCS to Locate Towers Temporarily on City Property: Mayor Brainard explained the law regarding the towers. Mr. Haney stated the request was to place the antennae on city property for roughly 60 days. Larry Wallace from Sprint explained the company wanted to temporarily locate two 100-foot towers on city property until the city completed the new ordinance affecting the towers. Mr. Wallace stated he was requesting permission to put up the towers for 60 days and then would request an extension if needed. He stated the two sites Sprint wanted to place each of the towers were: 1) 211 S.W. Second Street at the city's water tower and 2) 5484 E. 126th Street at Water Treatment Plant #5. Mayor Brainard moved to approve Sprint's request to place two towers not to exceed 100 feet for 60 days, one at 211 S.W. Second Street, and one at 5484 E. 126th Street on the condition that if Sprint begins any litigation against the city, Sprint's lease will be terminated. Board Member Walker seconded. Board Member Walker criticized Sprint for not responding to a proposal for a lease put out by the city in April. Mr. Wallace explained Sprint had four requests before the Board of Zoning Appeals prior to the city's proposal for a lease. Utilities Manager John Duffy asked the board if it would make the approval of Sprint's temporary lease conditional on a Utilities Department review that the towers wouldn't interfere with utility functions. Mayor Brainard amended his motion to make the temporary lease subject to a review by the utility that the towers won't hinder or endanger the utility's functions. Board Member Walker seconded. The amendment was approved 3-0. The amended motion was approved 3-0. Request to Sell Tapes/CD's at Gazebo Function: Mayor Brainard explained a concert by Vanguard for May 17, 1997, already had been approved by the board, and this was a request from the group to sell recordings of their music at the event. Mayor Brainard moved to approve the request. Board Member Walker seconded. Clerk-Treasurer Cordray asked if this was a new policy decision or an issue to be decided on a case-by-case basis. Mayor Brainard stated that if board members were agreeable, the board would make these decisions as the need arose. Mr. Haney stated the decision was a policy decision, not a legal one. The request was approved 2-1. Board Member Walker voted no. Agreement for Professional Services with Woolpert, LLP: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 3-0. Bid Opening for 33 In-Car Camera Systems for the Carmel Police Department: Mayor Brainard opened and read the following bids: 1) Mobile Vision, Evidence in Motion; cashier's check $170,445 ($5,165 per system) 2) Alpha Controls, Inc.; bid bond $132,000 3) Kustom Signals, Inc.; bid bond $125,004 ($3,788 per system) Major Jerry Honaker from the police department took the bids to review them and make a recommendation at a later meeting. DISCUSSION ITEM: Clerk-Treasurer Cordray explained the board previously had approved a request by Carmel High School students to use the gazebo area for a concert on May 16, 1997. She explained the Carmel Clay Parks Board had a major electrical hookup near the gazebo the students wanted to use, but that PSI Energy would charge for its use. She asked the board if it wanted to help the students pay for the electricity or if she should present the question to city council. The mayor stated this was not an issue on which the board should act, but the students could try to make arrangements with the parks board to use the hookup. The clerk-treasurer asked the mayor if she could work out the issue without encumbering the city. The mayor suggested the clerk-treasurer work with Joe Staehler, director of the Department of Administration, to resolve the problem. Mayor Brainard moved to adjourn the meeting. Board Member Walker seconded. The meeting was adjourned at 2:24 p.m.