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Home My WebLink AboutCCM-04-07-97City of Carmel CARMEL CITY COUNCIL MEETING AGENDA MONDAY, APRIL 7, 1997 -- 7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Meeting Called to Order Invocation Pledge of Allegiance Recognition of Outstanding Citizens/City Employees a. Presentation of Rangeline Pioneer Award to Josephine McCormick Approval of Minutes a. March 17, 1997, Regular Meeting b. March 17, 1997, Board of Finance Meeting Recognition of Citizens Who Wish to Address the Council Action of Mayoral Vetoes Claims a. $515,152.11 Payroll b. $540,654.26 Payroll c. $221,040.56 General Claims d. $653,500.76 General Claims e. $17,000,000.00 Investments Committee Reports Old Business a. Second Reading Ordinance D-1282-97/Implementing the Policies in the 2020 Vision Comprehensive Plan Relating to Certain Areas Designated in the Plan for LOw Intensity Residential Development; Tom Thompson, Carmel Clay Plan Commission b. Second Reading Ordinance D-1284-97/Establishing the City of Carmel Redevelopment Authority; Mayor James Brainard ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 10. 11. 12. 13. 14. Public Hearing a. First Reading Ordinance D-1285-97/Additional Appropriation for Needs Assessment to Be Used to Develop a GIS Scope, $20,000; Joe Staehler, Department of Administration b. First Reading Ordinance D-1286-97/Additional Appropriation for Engineering, Right-of-Way Acquisitions and Other Expenses; $5,400,000; Mayor James Brainard New Business a. Resolution CC-04-07-97-01/A Resolution Approving an Interlocal Agreement Concerning Annexation Between Carmel and Noblesville Along 146th Street; Mayor James Brainard b. Resolution CC-04-07-97-02/A Resolution Regarding the Establishment of the Merchants Square Economic Development Area; Carmel Redevelopment Commission c. Resolution CC-04-07-97-03/A Resolution Granting Consent to Westfield for Annexation of Certain Property Other Announcements Adjournment CAP~4EL CITY COUNCIL MEETING MINUTES MONDAY, APRIL 7, 1997 -- 7 P.M. COUNCIL CHAMBERS / CITY HAJ~L / ONE CIVIC SQUA/~E MEMBERS PRESENT: Mayor Brainard; Councilors Kirby, Miller, ~er, Carter and Walker. Deputy Clerks Sheeks and Wolf also attended. Mayor Brainard called the meeting to order at 7:10 p.m. Councilor Miller gave the invocation. Mayor Brainard led the Pledge of Allegiance. RECOGNITION OF OUTSTANDING CiTiZENS/CITYEMPLOYEES: Mayor Brainard stated the Rangeline Pioneer Award had b~'~en placed incorrectly on the agenda and would be awarded at a later meeting. APPROVAL OF MINUTES: Councilor Battreall moved to approve the regular and Board '~f Finance minutes from March 17, 1997. Councilor Miller seconded. Councilor Carter pointed out that Clerk-Treasurer Cordray was incorrectly titled as Councilor Cordray in the second line of the second paragraph of the Board of Finance minutes. The minutes were approved 5-0. Councilor Walker abstained. CITIZENS WHO WISH TO ADDRESS THE COUNCIL: Richard E. Frost, 507 Stonehenge Drive, provided commentary o~] council action regarding bonds. CLAIF~.: Councilor Snyder moved to approve claims as listed on the agenda (Items 7a through 7e). Councilor Walker selonded- Claims were approved 6-0. OLD BusINESS: Mayor Brainard read Ordinance D-1282-97, an ~latin t~w intensit~y_resldentla development in certain areas. Plan Commission President H.K. Tom Thompson asked council to approve the ordinance. Mr. Thompson said theoutlined commlsslo voted 11-3 in favor of the zoning densities in the ordinance. Mayor Brainard opened the floor for public comment. No one wished to speak. Mayor Brainard opened the floor for council discussion. Councilor Carter said he believed all information pertaining to the ordinance was presented during the adoption process for the comprehensive plan and that it would set a bad example for council to vote for different zoning requirements than were passed in the comprehensive plan. He stated the comprehensive plan and zoning ordinance should be compatible. Councilor Carter moved to amend Ordinance D-1282-97, changing the density requirements as shown in Exhibit A. Councilor Battreall seconded. Councilor Miller stated he agreed with Mr. Thompson that 1.0 dwelling units per acre was too restrictive financially and that 1.3 dwelling units was a good compromise. Councilor Kirby stated that a 1.3 dwelling units requirement coincided with the intent of the comprehensive plan. Councilor Snyder, the council's representative on plan commission, stated the commission had met with homeowners in the area to be affected. She stated the results of the discussion led the commission to choose the 1.3 dwelling units requirement. Councilor Carter explained if the council passed the amendment, the ordinance would be sent to plan commission for review and then return to council for a final vote. Councilor Carter called for the question. Councilors Battreall, Carter and Walker voted for the amendment. Councilors Kirby, Miller and Snyder voted nay. Mayor Brainard stated he would break the tie voting in favor of the amendment. The amendment was approved 4-3° Councilors Battreall, Carter and Walker voted for the amended ordinance. Councilors Kirby, Miller and Snyder voted nay. Mayor Brainard stated he would break the tie voting in favor of the amended ordinance. Ordinance D-1282-97, as amended, was approved 4-3. Councilor Kirby questioned whether the mayor could vote on zoning issues. Councilor Carter and Mayor Brainard stated they had received confirmation from the city attorney that the mayor could vote on the ordinance. Mayor Brainard called for a break at 7:53 p.m. The meeting reconvened at 8:08 p.m. Councilor Kirby left the meeting during the break. Mayor Brainard announced Resolution CC-04-07-97-04, a resolution directing the plan commission to en~age a consultant to revise the Residential Open Space Ordinance. Councilor Carter moved to add the item to the agenda. Councilor Miller seconded. The item was added to the agenda 5-0. Councilor Carter read the resolution. Councilor Carter stated consultant Randall G. Arendt had responded in writing stating his interest in working on the project. The resolution was approved 5-0. Mayor Brainard read Ordinance D-1284-97, an ordinance establishin~ the City of Carmel Redevelopment Authority. ordinance was approved 5-0. The PUBLIC ~ARING: Councilor Battreall moved to introduce Ordinance D-1255-97, an additional appropriation of $20,000 from the Board of Public Works and Safety budget for a needs assessment to develop a GIS Scope. Councilor Carter seconded. Mayor Brainard read the ordinance. Councilor Snyder explained the county was spending a large amount of money for the system so now was a good time for the city to do its needs assessment. Councilor Snyder also explained she had been asked to chair a policy committee for the system and that she had asked Councilor Battreall and representatives from DOCS and the city's utilities and engineering departments to assist her. Mayor Brainard opened the public hearing at 8:25 p.m. No one from the public wished to comment. The hearing was closed at 8:26 p.m. Councilor Carter suggested enlarging the committee to include employees from other city departments and citizen representatives such as developers or general members of the public. Councilor Battreall suggested the committee should consult with different department heads, but need not include representatives from all departments. Mayor Brainard carried the ordinance over to the next meeting. Councilor Snyder moved to introduce Ordinance D-1286-97, an additional appropriation of $5,400,000 from the Board of Public Works and Safety budget for engineering, right-of-way acquisitions and other expenses. Councilor Battreall seconded. Mayor Brainard read the ordinance and stated Councilor Kirby had suggested amending the ordinance so the money was taken out of Line Item 605-00, Right-of-Way Acquisition ($4,064,100) and Line Item 401, Engineering Fees ($1,335,400) instead of from Line Item 600-00, Land Acquisition ($5,400,000). Councilor Miller explained the amendment would allow for more thorough record-keeping. Councilor Miller moved to amend the ordinance according to Councilor Kirby's suggestion as stated by the mayor. Councilor Snyder seconded. Councilor Walker noted the amendment changed the appropriated amount from $5,400,000 to $5,399,500. The council voted 5-0 to amend the ordinance. Mayor Brainard opened the public hearing at 8:32 p.m. Richard E. Frost, 507 Stonehenge Drive, stated the additional appropriation should not be funded from the General Fund. No one else from the public wished to speak. The public hearing was closed at 8:36 p.m. Councilor Snyder stated she had clarified the legality of funding road improvements from the General Fund with several clerk- treasurers and the city attorney. The ordinance was carried over to the next meeting. NEW BUSINESS: Councilor Walker moved to introduce Resolution CC- 04-07-97-01, a resolution approving an interlocal agreement concerning annexation between Carmel and Noblesville. Counuilor Battreall seconded. Mayor Brainard read the resolution and the agreement° Mayor Brainard clarified the county still would be responsible for 146th Street. The resolution was approved 5-0. Councilor Carter moved to introduce Resolution CC-04-07-97-02, a resolution regarding the Merchants Square Economic Development Area. Councilor Snyder seconded. Mayor Brainard read the resolution. Councilor Miller moved to amend the resolution, changing the date after the words "Declaratory Resolution" in the first paragraph from April 21, 1997, to March 18, 1997. Councilor Battreall seconded. Mayor Brainard asked Luci Emison, the attorney from Ice Miller Donadio & Ryan representing the city, and Bob Swhier, attorney from Dann Pecar Newman for Merchants Square, to verify the occurrences on the dates mentioned in the first paragraph. Ms. Emison stated the best way to make the document accurate would be to end the paragraph after the number ~14" and strike the last words of the first paragraph Wand confirmed the Declaratory Resolution on April 21, 1997, after conducting a public hearing." Councilor Miller withdrew his motion to amend the resolution. Councilor Battreall withdrew his second. Councilor Walker moved to amend the resolution as specified by Ms. Emison. Councilor Battreall seconded. The amendment was approved 5-0. Councilor Battreall confirmed the change did not affect the intent of the resolution. The amended resolution was approved 5-0. Councilor Walker moved to introduce Resolution CC-04-07-97-03, a resolution granting consent to Westfield for annexation. Councilor Battreall seconded. Mayor Brainard read the ~esolution and explained the request was a result of state law. The resolution was approved 5-0. ADD-ON ITEMS: Councilor Walker moved to add to the agenda Resolution CC-04-07-97-05, a resolution approving a lease agreement with Ameritech. Councilor Snyder seconded. The resolution failed to be added to the agenda 4-1 with Councilor Battreall voting against it. Councilor Battreall stated he had not had time to review the agreement. Mayor Brainard asked Councilor Battreall if he would consider withdrawing his no vote until after Utilities Manager John Duffy explained why council should approve the lease. Councilor Battreall said he would withdraw his no vote. Mr. Duffy explained that Ameritech had agreed to replace a cable the utilities department needed for communication purposes. He stated that his employees were almost completely without communication because of the recent strong winds. The resolution was added to the agenda 5-0. councilor Walker moved to introduce the resolution. Councilor Carter · The ma or read the resolution and the cost of the · so anyone ~ec°nde~_ncilorYWalker stated the leas~.w~s ad~l~ The £ease. ~vu .... . - - ~ro~osal coul~ nave a~n~ ~ interested in suDm155~ng ~ ~ ~ resolution was approved 5-0. Councilor Carter presented a re,est to council regarding the city's web site. He explained Councilor Kirby was seeking council's approval to fund the cost of development and maintenance for the site from council's promotional budget. The mayor clarified councilor Kirby had the authority as council president to fund the project. Council members agreed it was a good idea and gave their support to councilor Kirby. Councilor Battreall moved to adjourn, councilor Walker seconded. The meeting was adjourned 5-0 at 9:13 p.m. ~espe~tfull~ submitted, ! Date: 3~2579'.r 'time: 1:19:52 PM Page 3 of 5 Home occupation Kennel, residential Single-family dwelling 5.1. I Minimum Area Requirements: Use, Location Residential subdivision, located west of Spring Mill Road and north of 141~ Street Residential subdivision, located west of Spring Mill Road, north of 116~ Street and south of 141~t Street Residential subdivision, located west of Spring Mill Road and south of 116' Street Residential subdivision, located east of Spring Mill Road 0.77 acres, times number of lots in subdivision 1.00 ac~es, limes number of lots in subdivision 0.77 acres, times number of lots in subdivision 0.35 acres, limes numl:~r of lots in subdivision Equivalent DensiW (Maximum) 1.3 lots, times number of acres in subdivision 1.0 lots, times number of acres in subdivision 1.3 lots, times number of acres in subdivision 2.8 lots, times number of acres in subdivision density.doc 3/25/97 City ot? Carmel AMENDED MEETING NOTICE SPECIAL MEETING CARMEL CITY COUNCIL MEETING SATURDAY, APRIL 19, 1997 -- 8:30 A.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE The Carmel City Council has a specialmeeting scheduled for Saturday, April 19, 1997, at 8:30 a.m. in Council Chambers, City Hall, One Civic Square. (This meeting was noticed previously as being held at 8 a.m.) The purpose of the meeting is to discuss budget planning. ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 CAPd4EL CITY COUNCILMEETING MINUTES Special Meeting SATURDAY, APRIL 19, 1997 -- 8:30 A.M. COUNCIL CHA/4BERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Councilors Kevin Kirby, Robert Battreall, Norm Rundle, Luci Snyder, Ron Carter and Billy Walker. Clerk-Treasurer Diana Cordray and City Attorney Debra Grisham also attended. Councilor Jim Miller was absent. Councilor Kirby opened the meeting at 9 a.m. WELCOME/STATEMENT OF PDq~POSE ~uND COUNCIL BUDGET POLICY: Councilor Battreall introduced a motion to minimize the use of generic line items such as 419.00, other professional services. Councilor Snyder seconded. The motion was approved 5-0. Councilor Rundle abstained. BUDGET TIMETABLE/PROCEDL~E: Councilors discussed financial data provided to the council from the fiscal office. Councilor Carter moved that the clerk-treasurer provide the council with the exact balance sheet and other financial statements like those Curtis L. Coonrod had delivered to council through April 1996. Councilor Walker seconded. Clerk-Treasurer Cordray stated she did not have a copy of Mr. Coonrod's electronic file or the mathematical assumptions used in Mr. Coonrod's data. After additional discussion, Councilor Carter withdrew his motion. The council took a 15-minute recess. CAPITAL IMPROVEMENT PLAN: Councilors discussed appropriations of money for various cumulative capital development projects. They agreed these projects should be funded from the Board of Public Works budget. Councilor Kirby stated economic development was the mayor's responsibility. Councilor Snyder asked questions about the Community Center project at 126th Street and Rangeline Road. She stated the council needed to plan for capital development and improvements and put together a planning package. GENERAL ISSUES: Councilors decided transfers within each budget classification should be reviewed.. Although. they agreed most transfers were below $1,000, some councilors expressed concern regarding transfers over $1,000. Councilor Carter stated activity within the city had increased 10 to 15 percent in recent years. The council then discussed city departments created in 1996 and the monies transferred from other departments to fund these new departments. Councilor Walker left the meeting at 10:40 a.m. The council asked Clerk-Treasurer Cordray to contact township officials about their availability for June budget meetings. Council Promotional Funds: Councilors suggested using the promotional fund for donations to organizations such as the Fountain Square Committee(S2,500) or the Fire Buffs. GENERAL ISSUES: The council also discussed council appointments on other boards and the possibility of obtaining feedback from these appointments. Councilor Carter made a motion that the council president write a letter to Mayor Brainard expressing council's concerns, and that the city obtain a legal opinion regarding the construction of Hazel Dell Parkway outside Carmel's city limits without having an interlocal agreement signed before construction begins. Councilor Snyder seconded. The motion was approved 5-0. The council decided its requests to the Clerk-Treasurer's Office should be in writing from the council president. The meeting was adjourned at 12:30 p.m. ResD~ct fully submitted, Attest: Approv~ City of Carmel MEETING NOTICE EXECUTIVE SESSION CARMEL CITY COUNCIL SATURDAY, APRIL 19, 1997 -- 8 A.M. MAYOR'S CONFERENCE ROOM / CITY HALL / ONE CIVIC SQUARE There is an Executive Session of the Carmel City Council scheduled for Saturday, April 19, 1997, at 8 a.m. in the Mayor's Conference Room, City Hail, One Civic Square. The purpose of the Executive Session is to discuss litigation pursuant to I.C. 5-14-1.5-6.1(b) (2) (B). ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 C2%BMEL CITY COUNCILMEETING MINUTES Executive Session SATURDAY, APRIL 19, 1997 -- 8 A.M. MAYOR'S CONFERENCE ROOM / CITY HA/~L / ONE CIVIC SQUARE MEMBERS PRESENT: Councilors Kevin Kirby, Robert Battreall, Norm Rundle, Luci Snyder, Ron Carter and Billy Walker. Clerk-Treasurer Diana Cordray and city attorneys Debra Grisham and Douglas Haney also attended. Councilor Jim Miller was absent. The meeting was called to order at 8:10 a.m. The purpose of the executive session was to discuss litigation pursuant to I.C. 5-14-1.5-6.1(b) (2) (B). The meeting was adjourned at 8:55 a.m. Attest: Res~t~ f.u~ 1 y~ub~mit t ed, App ro~ ~