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HomeMy WebLinkAboutBPW-04-02-97Cityof Carmel CAPuMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, APRIL 2, 1997 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. March 17, 1997 Bid Opening/Public Hearing a. Request for Proposals for Lease Bid Awards a. Ambulance; Chief Douglas Callahan, Fire Department 4. Bond a. Releases Resolution BPW-04-02-97-01; 4; Sanitary Sewers Resolution BPW-04-02-97-02; Monuments and Markers Resolution BPW-04-02-97-03; Curbs and Gutters Plum Creek North, Section Quail Run, Section 1A/lB; Quail Run, Section lB; Contracts a. Agreement for Professional f. g. h. Services; LSI Productions, LLC; Jim Kinder, Communications Center Agreement for Professional Services; Vertical Integrated Applications; Chief Michael Fogarty, Police Department Equipment Maintenance and Supplies Agreement; IKON Office Solutions; Steve Engelking, DOCS Agreement for the Provision of Services; Industrial Laundry & Dry Cleaners, Inc.; Chief Douglas Callahan, Fire Department Equipment Maintenance and Supplies Agreement; IKON Office Solutions; Jim Kinder, Communications Center Agreement for Professional Services; Environmental Petroleum Service, Inc.; John Duffy, Utilities Agreement for Professional Consulting Services; Wabash Scientific, inc.; Mayor James Brainard Agreement for Professional Services; Reily A. Burrell Appraisals; Mayor James Brainard ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 10. Agreement for Professional Services; Michael C. Lady Appraisal Service; Mayor James Brainard Claims a. CoreSource 3/13/97 through 3/18/97 $42,623.56 Request to Use City Property a. Police Memorial Service; Maj. John P. Etter, Carmel Police Department; May 14, 1997 Concert (Acappella Jazz Quartet); Keynote Communications; May 17, 1997 Wedding; Michelle Kellar; October 17 and 18, 1997 Carmel High School Class of 1962 Reunion; Cathie Reamer; August 17, 1997 Open a. Cut Requests East 131st Street West of River Road; Extend Water Main Across 131st Street; Ken Alexander, Brenwick Development Curb a. Cut Requests Moffitt Property, River Road, Prairie View subdivision; Ken Alexander, Brenwick Development Ibby Property, 131st Street, Prairie View Subdivision; Ken Alexander, Brenwick Development Other a. Consent to Encroach; Foster Grove Homeowner's Association, Rhonda Mewhinney b. Request for Approval of Civilian Personnel Policy Handbook; Barbara Lamb, Human Resources c. Request to Hire Probationary Firefighter; Chief Douglas Callahan, Fire Department d. Request for Promotions; Chief Douglas Callahan, Fire Department e. Recommendation for Position of Public Education Officer; Chief Douglas Callahan, Fire Department f. Request for Plat Signature; Plum Creek Village, Section 2 Secondary Plat; Corby Thompson, K.E. Thompson 11. Announcements 12. Adjournment C2%RMEL BOl%RD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, Ai:RIL 2, 1997 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUAP~ MEMBERS PRESENT: Board Members Walker and Watson. Clerk-Treasurer Cordray and Chief Deputy Wolf also attended. Board Member Walker called the meeting to order at 1:32 p.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the March 19, 1997, minutes. Board Member Watson seconded. The minutes were approved 2-0. ADD-ON ITEM: Board Member~Wa!lker swore in four police officers. Officers Marc A. Klein, James S. Semester, Jr., Jason L. Greer and Andrew p. Gerdt took their oaths and were congratulated by the board. ~ Board Member Walker addressed Agenda Item 10c, swearing in firefighter Renee Butz. She took the oat~ and was congratulated by the board. PROPOSAL OPENING: Board Member Walker opened the one proposal for the lease of a water tower in Old Towne Carmel for communication purposes. City Attorney Deb Grisham clarified the envelope was a response to a request for proposal, not a bid. The submitted proposal was from Ameritech. Ms. Grisham asked the board to approve the proposal contingent on her review and assurance that it complied with the request for proposal specifications. Board Member Walker moved to approve the proposal contingent on the city attorney's review and acceptance of it. Board Member Watson seconded. The proposal was accepted 2-0. BID AWARD: Ambulance: Fire Chief Douglas Callahan asked the board to award the bid to the higher of the two bidders, Goggan & Associates, Inc., for $130,755. He explained Goggan's warranty and the construction of the vehicle would be less expensive for the city in the long run. Board Member Watson seconded. The bid was awarded to Goggan 2-0. BOND RELEASES: Resolution BPW-04-02-97-01: Board Member Walker moved to approve the bond release. Board Member Watson seconded. The resolution was approved 2-0. Resolution BPW-04-02-97-02: Board Member Walker moved to approve the bond release. Board Member Watson seconded. The resolution was approved 2-0. Resolution BPW-04-02-97-03: Board Member Walker moved to approve the bond release. Board Member Watson seconded. The resolution was approved 2-0. CONTRACTS: Agreement for Professional Services with LSI Productions, LLC : Jim Kinder of the Communications Center explained that LSI Productions would be doing the formatting for the LAN network system when the city goes on the internet. He asked the board to approve the contract on the condition it is paid out of the Communications Center budget or the Department of Administration budget. Board Member Walker moved to approve the contract on the aforementioned condition. Board Member Watson seconded. The contract was approved 2-0. Agreement for Professional Services with Vertical Integrated Applications: Police Chief Michael Fogarty explained the contract and why the police department wanted it. Board Member Walker moved to approve the contract. Board Member Watson seconded. The contract was approved 2-0. Equipment Maintenance and Supplies Agreement with IKON Office Solutions (for DOCS): Board Member Walker moved to approve the contract. Board Member Watson seconded. The contract was approved 2-0. Agreement for the Provision of Services with Industrial Laundry & Dry Cleaners, Inc.: Board Member Walker moved to approve the contract. Board Member Watson seconded. The contract was approved 2-0. Equipment Maintenance and Supplies Agreement with IKON Office Solutions (for Communications Center): Board Member Walker moved to approve the contract. Board Member Watson seconded. The contract was approved 2-0. Agreement for Professional Services with Environmental Petroleum Service, Inc.: Board Member Walker moved to approve the contract. Board Member Watson seconded. The contract was approved 2-0. Agreement for Professional Consulting Services with Wabash Scientific: Assistant City Attorney Doug Haney explained the purposes of the contract and answered questions about changes to services previously included in this contract. Board Member Walker moved to approve the contract. Board Member Watson seconded. Mr. Haney clarified that $6,000 was the base price of the contract. Clerk-Treasurer Cordray stated the contract did not include an original signature and the contract pages of the original did not go together properly. She asked the board to approve the contract on the condition it be cleaned up by the city attorney. Board Member Walker amended his motion to approve the contract contingent on Clerk-Treasurer Cordray's suggestion. Board Member Watson seconded. The contract was approved 2-0. Agreement for Professional Services with Reily A. Burrell Appraisals: Mro Haney explained the appraisals in Agenda Items 5h and 5i were for the same property. Board Member Walker moved to approve the contract. Board Member Watson seconded. Clerk- Treasurer Cordray explained she did not have in her possession a copy of the contract with an original signature. She asked the board to make the approval conditional on her office receiving a document with an original signature. Board Member Walker amended his motion as Clerk-Treasurer Cordray requested. Board Member Watson seconded. The contract was approved 2-0. Agreement for Professional Services with Michael C. Lady Appraisal Service: Board Member Walker moved to approve the contract. Board Member Watson seconded. The contract was approved 2-0. CLAIMS: Board Member Walker moved to approve the claims as listed on the agenda (Item 6a). Board Member Watson seconded. The claims were approved 2-0. REQUEST TO USE CITY PROPERTY: Police Memorial Service; Carmel Police Department: Board Member Walker moved to approve the request to use the gazebo° Board Member Watson seconded. The request was approved 2-0. Concert; Keynote Communications: Board Member Walker moved to approve the request to use the gazebo. Board Member Watson seconded. The request was approved 2-0. Wedding; Michelle Kellar: Clerk-Treasurer Cordray suggested the board approve the wedding on the condition the petitioner pay the city employee who stays to clean and close the building. Board Member Walker moved to approve the request to use Carmel City Hall contingent on Clerk-Treasurer Cordray's suggestion. Board Member Watson seconded. The request was approved 2-0. Carmel High School Class of 1962 Reunion; Cathie Reamer: Board Member Walker moved to approve the request to use the gazebo. Board Member Watson seconded. The request was approved 2-0. OPEN CUT REQUEST: East 131st Street West of River Road: City Engineer Kate Boyle explained the cut was for Brenwick Development to tap into a water main. She stated she gave Brenwick the options of boring under the road or extending the new pavement across the cut. Ken Alexander from Brenwick explained he planned to cut the road and extend River Road's new stretch of pavement across the cut. Board Member Walker moved to approve the request. Board Member Watson seconded. The request was approved 2-0. CUPdB CUT REQUESTS: Moffitt Property, River Road, Prairie View Subdivision: Mr. Alexander explained the details and reasons for the cut. Board Member Walker moved to approve the request. Board Member Watson seconded. The request was approved 2-0. Ibby Property, 131st Street, Prairie View Subdivision: Mr. Alexander explained the details and reasons for the cut. Board Member Walker moved to approve the request. Board Member Watson seconded. The request was approved 2-0. OTHER: Consent to Encroach by Foster Grove Homeowner's Association: Board Member Walker made sure no one in the homeowner's association was against the encroachment. Board Member Watson asked for clarification regarding items marked on the map. Board Member Walker moved to approve the consent to encroach. Board Member Watson seconded. The encroachment was approved 2-0. Request for Approval of Civilian Personnel Policy Handbook: Human Resources Director Barbara Lamb explained the history of the handbook and commended all those who had helped compile it. Board Member Walker moved to approve the request. Board Member Watson seconded. The request was approved 2-0. Request for Promotions: Chief Callahan explained the promotion process and introduced all those being promoted to the board. Board Member Walker moved to approve the request. Board Member Watson seconded. The request was approved 2-0. Request for Position of Public Education: Chief Callahan introduced Tony Collins to the board and explained the process by which the fire department came to its reconunendation of Mr. Collins as public educator. Board Member Walker moved to approve the request. Board Member Watson seconded. The request was approved 2-0. Request for Plat Signature: Board Member Walker moved to approve the request. Board Member Watson seconded. The request was approved 2-0. A/)D-ON ITEMS: Resolution BPW-04-02-97-04, A Resolution A~ending Resolution BPW- 03-05-97-02: Board Member Walker introduced the resolution. Ms. Grisham explained the original resolution was passed to authorize the mayor to sign a contract with Congdon Engineering to survey the Monon Corridor within Clay Township. She stated the original resolution obligated the subclass (a subclass of the class action for owners of property adjacent to the Monon) to share equally in the cost of services, paying $37,000. Ms. Grisham explained Congdon had changed its estimate to $81,000 instead of the $74,000 the city had expected. She stated Resolution BPW-04-02- 97-04 amended the original resolution 1) so the subclass still would pay $37,000 instead of increasing its amount to share equally in the cost and 2) allow the subclass to reimburse the city instead of paying up front. The resolution was approved 2-0. Board Member Walker moved to adjourn the meeting. Board Member Watson seconded. The meeting was adjourned at 2:34 p.m. Atte t: