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Home My WebLink AboutBPW-03-05-97City Carmel C2%RMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, MARCH 5, 1997 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER t. Approval of Minutes a. February 19, 1997 Bid Opening a. Police Department Renovation #61001 Bids; b. c. d. Chief Michael Fogarty, Police Department Ambulance Bids; Chief Douglas Catlahan, Fire Department Exhaust System Bids; Chief Douglas Callahan, Fire Department Structural Firefighting Equipment Bids; Chief Douglas Callahan, Fire Department Bid Award a. Street Sweeper; b. c. d. David Klingensmith, Street Department One Ton Dump Trucks; David Klingensmith, Street Department One and One-Half Ton Dump Trucks; David Klingensmith, Street Department Sewer Cleaner; John Duffy, utilities Contracts a. Commercial Maintenance Inspection Agreement; Control Tech Heating & Air Conditioning, Inc.; James Kinder, Communications Center Equipment Service Agreement; Pro Air, Inc.; Chief Douglas Callahan, Fire Department Agreement for Professional Services; B.R. Hurt Realty, Inc.; Mayor James Brainard Claims a. CoreSource 2/21/97 $3,690.60 b. CoreSource 2/24/97 $1,689.89 c. CoreSource 2/26/97 $130.74 ONE CIVIC SQUARE CARMEL, iNDIANA 46032 317/57L2400 Request to Use City Property a. Candlelight Vigil; Hamilton County Council for the Prevention of Child Abuse; April 8, 1997 b. Open House; Carmel Clay Parks and Recreation; March 17, 1997 Other a. Request to Accept Dedication of Penn R~ad Extension; Kate Boyle, Engineering b. Dedication of Right of Way; Northview Christian Life Church, Inc. c. Request for Sewer and Water Availability; Haverstick Amenity Area Pool and Bathhouse; James P. Mack, Mack Architects d. Acceptance of Traffic Signal at 96th Street and Delegate's Row; Timothy C. Peterson, The Precedent e. Installation of Street Light at 131st Street and Cherr~ Tree Avenue; Li-Ching Wu, Davis Development Commercial Curb Cut Requests a. Haverstick subdivision, Amenity Area; Tom Kutz, Centex Homes Keltner Building, 570 W. Carmel Drive; Bradley A. Barnes, Cuppy Graf & Turner Resolution BPW-03-05-97-01/Desire to Lease Space at 473 Third Avenue S.W.; Mayor Brainard Announcements Adjournment C~L BOAteD OF PUBLIC WOP/(S MEETING MINUTES WEDNESDAY, ~L~RCH 5, 1997 -- 1:30 P.M. COUNCIL CH~BERS / CITY HALL / ONE CIVIC SQUARE NEMBERS PRESENT: Mayor Brainard and Board Me~ber Walker. Clerk- Treasurer Diana Cordray and Chief Deputy Wolf also attended. Mayor Brainard called the meeting to order at 1:34 p.m. APPROVAL OF MINUTES: Mayor Brainard moved to approve the minutes from February 19, 1997. Board Member Walker seconded. The minutes were approved 2-0° BID OPENING: Police Dep~rtment Renovation ~61001: Mayor Brainard opened the following three bids and turned th=m over to Police Chief Michael Fogarty for review: Keith Electric, Inc.: $113,860 Evans Development Co., Inc.: $124,484 Mattcon General Contractors: $96,850 Ambulance: Mayor Brainard opened the following two bids and turned them over to Fire Chief Douglas Callahan for review: Goggan & Associates, Inc.: $130,755 Mobile Medical Emergency Vehicles: $119,535.35 Exhaust System: Mayor Brainard opened the following bid and turned it over to Chief Callahan for review: Ward Diesel Filter Systems, Inc.: $104,104 Structural Firefighting Equipment: Mayor Brainard opened the following five bids and turned t~em over to Chief Callahan for review: Morning Pride Manufacturing, Firegear, Inc.: Inc.· Indiana Fire Equipment: Midwest Fire & Safety Equipment: Hoosier Fire Equipment, Inc.: $122,589.60 for three years $41,151.20 or $38,572.00 for one year $835 per set $45,920 or $46,800 for 40 sets for one year $889.20 per set (plus $14.50 for lettering) BID AWARDS: Street Sweeper: Street Commissioner David Klingensmith recommended the board award the bid to Best Equipment Co., Inc. Mr. Klingensmith stated that even though Brown Equipment Co., Inc.'s bid was lower, Best was the lowest responsive and responsible bidder. Mr. Klingensmith stated Brown's bid did not match the city's requirements. Board Member Walker moved to award the bid to Best. Mayor Brainard seconded. The bid award was approved 2-0. Two One-Ton Dump Trucks: Mr. Klingensmith recommended the board award the bid to Dan Young Chevrolet, the low bidder. Board Member Walker moved to award the bid to Dan Young. Mayor Brainard seconded. The bid award was approved 2-0. One One-and-One-Half Ton Dump Truck: Mr. Klingensmith recommended the board award the bid to Dan Young Chevrolet for its alternative bid, the low bid. Board Member Walker moved to award the bid to Dan Young. Mayor Brainard seconded. The bid award was approved 2-0. Sewer Cleaner: Utilities Manager John Duffy requested the board not award the bid at the present meeting. He stated his department was not ready to make a recommendation. Mayor Brainard moved to table the bid award for the sewer cleaner. Board Member Walker seconded. The bid award was tabled 2-0. CONTRACTS: Commercial Maintenance Inspection Agreement with Control Tech Heating & Air Conditioning, Inc.: Mayor Brainard moved to approve. Board Member Walker seconded. The contract was approved 2-0. Equipment Services Agreement with Pro Air, Inc.: Mayor Brainard moved to approve. Board Member Walker seconded. The contract was approved 2-0° Agreement for Professional Services with B.R. Hurt Realty, Inc.: Mayor Brainard moved to approve. Board Member Walker seconded. The contract was approved 2-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda (Items 5a through 5c). Board Member Walker seconded. The claims were approved 2-0. REQLTEST TO USE CITY PROPERTY: Candlelight Vigil; Hamilton County Council for the Prevention of Chitd Abuse: Mayor Brainard moved to approve the request to use the gazebo. Board Member Walker seconded. The request was approved 2-0. Open House; Carmel/Clay Parks and Recreation: Mayor Brainard moved to approve the request to use city facilities. Board Member Walker seconded. The request was approved 2-0. OTHER: Request to Accept Dedication of Penn Road Extension: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 2-0. Request for Water and Sewer Availability: Mayor Brainard moved to approve the request for Haverstick Amenity Area Pool and Bathhouse. Board Member Walker seconded. The request was approved 2-0. Acceptance of Traffic Signal at 96th Street and Delegate's Row: Mayor Brainard moved to accept the signal. Board Member Walker seconded. The traffic signal was accepted 2-0. Installation of Street Light at 131st Street and Cherry Tree Road: Ms. Boyle clarified the light would be at Cherry Tree Road, not Cherry Tree Avenue. Mayor Brainard moved to approve the installation. Board Member Walker seconded. The installation was approved 2-0. CO~4ERCIAL CURB CUT REQUESTS: Haverstick Subdivision Amenity Area: Mayor Brainard moved to approve the request. Board Member Walker seconded. The request was approved 2-0. Keltner Building, 570 W. Carmel Drive: Mayor Brainard moved to approve the request. Board Member Walker seconded. Ms. Boyle stated the requested curb cut was not in the safest location. Ms. Boyle stated she didn't think moving the curb cut would require developers to ask for more cuts in the future, but she couldn't say for sure. Brad Barnes, a designer with Cuppy Graef & Turner, stated the petitioner would share the curb cut if the board approved it. Board Member Walker stated he would approve the request if the petitioner added 60 feet of deceleration space to the entrance. Ms. Boyle stated a standard deceleration lane is 150 feet and explained that deceleration lanes and tapers were different. Ms. Boyle explained the petitioner may purchase more property and that lot lines were not set. Mr. Barnes stated that tabling the request would postpone Mr. Keltner's closing date of March 13, 1997. Ms. Boyle stated permitting the curb cut with shared access may require a plat amendment by the plan commission. Mayor Brainard moved to approve the request contingent on approval of the city engineer and the city attorney. Board' Member Walker seconded. The amendment was approved 2-0. Ms. Boyle clarified shared access was acceptable by the board. The amended request was approved 2-0. Board Member Walker suggested putting up a sign warning motorists of the entrance. Resolution BPW-03-05-97-01/Desire to Lease space at 473 Third Ave. S.W.: City Attorney Debra Grisham explained the intent of the lease and how the city planned to open the property for lease. Board Member Walker clarified the city planned to publish public notice. Ms. Grisham stated the city would have a mandatory pre-bid conference. She stated the city was not required to bid the property, but wanted to ensure it was in compliance with the Telecommunications Act. The resolution was approved 2-0. ADD-ON ITEMS: Resolution BPW-03-05-97-02, Execution of a Professional a Resolution Authorizing the Services Agreement By the Mayor of the City of Carmel: Mayor Brainard moved to approve the resolution regarding a survey of the Monon. Board Member Walker seconded. The request was approved 2-0. Agreement for Professional Services with the Institute for Public Safety Personnel, Inc.: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 2-0. Mayor Brainard asked Human Resources Director Barbara Lamb about a memo the board received from the Department of Law regarding a human resources issue. Ms. Lamb explained her department was unsure how the city wanted to handle insurance policy details for police and fire retirees who wanted to return to work for the city as civilians. Ms. Lamb stated she understood the board could handle the issue by motion. Mayor Brainard stated he didn't want the board to act on the issue until it was before the board in writing° Ms. Boyle informed the board about a situation on River Road involving street cuts or borings. Mayor Brainard stated the board should not give advisory opinions. He stated it was city policy that a street cut has to be a proposal before the board. Agreement for Legal Services with Riley Bennett & Egloff: Mayor Brainard moved to approve the contract. Board Member Walker seconded. The contract was approved 2-0. Mayor Brainard adjourned the meeting at 2:27 p.m. p~ved,