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HomeMy WebLinkAboutCCM-03-03-97City of Carmel CARMEL CITY COUNCIL MEETING AGENDA MONDAY, MARCH 3, 1997 -- 7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE Meeting Called to Order 2. 3. 4. Invocation Pledge of Allegiance Recognition of Outstanding Citizens/City Employees Approval of Minutes a. February 24, 1997, Regular Meeting Recognition of Citizens Who Wish to Address the Council Action of Mayoral Vetoes Claims a. $1,067,960.33 General Claims Committee Reports Old Business a. Second Reading Ordinance D-1277-97/Additional Appropriation for Pennsylvania Street Construction/Rehabilitation Project, $220,000; Kate Boyle, City Engineer b. Second Reading Ordinance D-1278-97/Additional Appropriation for Renovations to Police Department Headquarters, $130,000; Police Chief Michael Fogarty c. Second Reading Ordinance D-1279-97/An Ordinance Amending Section 3-9 of the City Code Titled Regular and Special Meetings, Emergency Sessions; Councilor Kevin Kirby d. Second Reading Ordinance D-1281-97/An Ordinance Enacting and Adopting A Supplement to the Code Of Ordinances Of the City Of Carmel, Indiana; Clerk- Treasurer Diana Cordray ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 10. 11. 12. 13. 14. Public Hearing a. First Reading Ordinance D-1280-97/Additional Appropriation for Purchase of In-Car Cameras for Police Vehicles, $165,000; Police Chief Michael Fogarty New Business Other Announcements Adjournment CARMEL CITY COUNCIL MEETING MINUTES MONDAY, MARCH 3, 1997 -- 7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor Brainard; Councilors Kirby, Miller, Rundle, Snyder and Walker. Clerk-Treasurer Cordray and Chief Deputy Wolf also attended. Mayor Brainard called the meeting to order at 7:03 p.m. Councilor Miller gave the invocation. Mayor Brainard led the Pledge of Allegiance. /%PPROV/~L OF MINUTES: Councilor Walker moved to approve the February 24, 1997, minutes with the last sentence before the adjournment removed from the minutes. Councilor Snyder seconded. The minutes were approved 5-0. CITIZENS WHO WISH TO ADDRESS THE COUNCIL: Sharon R. Clark, county commissioner, made her annual visit to the council to answer any questions. Councilor Snyder asked for an update on the 96th Street Bridge project. Commissioner Clark stated the bridge will be open at the latest by the spring of 1998. Diana Cordra¥, Carmel clerk-treasurer, responded to concerns raised in the newspaper. She stated the annexation never would have had to go to court if her office had been kept abreast of the annexation process and if legal counsel had been present at the December 23, 1996, meeting. Clerk-Treasurer Cordray also presented information about her actions at the December 23, 1996, meeting and during the following two weeks. Councilor Miller questioned why Clerk-Treasurer Cordray didn't look at the documents until January 2, 1997. Councilor Kirby questioned why Clerk-Treasurer Cordray took the documents home with her. He also asked why she discussed the documents with opposition attorneys before consulting with the city attorney. Councilor Snyder asked that when the council amends a document, how is the clerk- treasurer supposed to immediately be able to provide the council with amended versions of documents for the council to sign? Councilor Kirby stated that a previously approved resolution directed the clerk-treasurer to write the amendment on the document before presenting it to councilors to sign. Councilor Snyder clarified the clerk-treasurer's office read all documents before putting them on the agenda. Clerk-Treasurer Cordray stated her office was not responsible for judging the legality of the documents, that the legal department did this prior to sending them to the Clerk-Treasurer's Office. Clerk-Treasurer Cordray asked the council to work together for the future of Carmel. CLAIMS: Councilor Snyder moved to approve claims for $1,067,960.33 listed on the agenda as general claims. Councilor Walker seconded. Councilor Kirby asked who signed the claim vouchers for the council. Clerk-Treasurer Cordray stated she could research the claims to find who signed them. Councilor Kirby stated the council president needed to sign claim vouchers unless the council had passed a resolution directing a third party to sign them. He stated he didn't recall the council passing such a resolution. Clerk-Treasurer Cordray stated she would, at Councilor Kirby's request, provide him with information pertaining to all claims filed against the city council budget from 1997. The claims were approved 5-0. OLD BUSINESS: Mayor Brainard announced Ordinance D-1277-97, an additional appropriation for construction/renovation to Pennsylvania Street. City Engineer Kate Boyle stated an early estimate for the cost of the project was $3.3 million. Councilor Kirby stated the city should make a list of project priorities so money would be properly appropriated. The ordinance was approved 5-0. Mayor Brainard announced Ordinance D-1278-97, an additional appropriation for renovations to the Police Department Headquarters. Councilor Snyder asked to pause the meeting so the council could sign Ordinance D-1277-97 according to the process resolved at the previous meeting. Mayor Brainard explained the third floor of the police station was not built out on purpose when the building was constructed to allow for growth of the department. Chief Fogarty explained the police department's plans to use the renovated parts of the building. He stated the third floor would be used for record storage and would be designed to carry the weights of the documents. Councilor Rundle commended the chief on his diligence in reducing the initial estimate of the renovations from about $700,000 to the requested appropriation of $130,000. The ordinance was approved 5-0. Councilor Kirby asked the council to move forward Agenda Item 10a Ordinance D-1280-97, an additional appropriation to purchase in- car cameras for police vehicles, so Chief Fogarty could make his presentation and be finished. Councilor Kirby moved to introduce Ordinance D-1280-97. Councilor Walker seconded. Chief Fogarty explained the police department had the cameras in some of their cars, but now had the opportunity to buy enough cameras for its entire fleet. He stated that outfitting all police vehicles would enable him to establish uniform policies for officers' use of the cameras. Councilor Walker stated he wanted to make sure the police department maintained records from the cameras in compliance with the statute of limitations. Mayor Brainard opened the public hearing at 7:53 p.m. Barbara Richards, member of the Carmel Mayor's Task Force on Domestic Violence, asked Chief Fogarty if the cameras would be used at domestic violence scenes to record testimony. Chief Fogarty responded the cameras could be used, but the officers would need to bring those involved in the dispute to the car for questioning. He stated officers would be able to use the audio more easily. The mayor closed th~ public hearing at 7:56 p.m. The ordinance was carried over to the next meeting. Councilor Kirby explained Ordinance D-1279-97, an ordinance amending the city code regarding special meetings and emergency sessions. He explained the purpose of the ordinance was to bring the city code into agreement with the council's actions. Councilor Walker called for the question. The ordinance was approved 5-0. Mayor Brainard announced Ordinance D-1281-97, an ordinance enacting and adopting the city code supplement. The ordinance was approved 5-0. Councilor Walker stated he wanted the Indiana'Attorney General to give an opinion to the city about when an ordinance becomes an ordinance. Mayor Brainard stated he would have the city attorney make that request. Councilor Kirby stated he wanted the council to start meeting once a quarter on Saturday mornings to do planning and research about issues, especially the budget. Mayor Brainard stated he would check several dates and his office would call councilors to set up the meeting. Councilor Rundle moved to adjourn. Councilor Snyder seconded. The council voted 5-0 to adjourn. The meeting was adjourned at 8:07 p.m. Respe_ct.fully submitted, Ap oved, _