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HomeMy WebLinkAboutCCM-02-03-97MOMDA¥~ ~2~iBRU~.¥ 3~ :1.997 -- 7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUABE Meeting Called to Order 2. 3. 4. Invocation Pledge of Allegiance Recognition of Outstanding Citizens/City Employees Approval of Minutes a. January 27, 1997, b. January 27, 1997, Regular Meeting Board of Finance Meeting Recognition of Citizens Who Wish to Address the Council Action of Mayoral Vetoes Claims a. $1,344,357.71 General Claims Committee Reports Old Business a. Second Reading Ce Ordinance D-1266-96/Additional Appropriation for Municipal Accounting Financial Software, $118,000; Clerk-Treasurer Diana Cordray Second Reading Ordinance D-1270-97/Additional Appropriation to pay Benefits for Position of Director of Department of Administration, $4,525; Mayor James Brainard Second Reading Ordinance D-1271-97/Additional Appropriation for Purchase of Monon, $267,990.06; Mayor James Brainard Second Reading Ordinance D-1272-97/Amendment to City Code Establishing Stop and Yield Intersections; David Klingensmith, Street Department Second Reading Ordinance D-1273-97/Establishment of Fee Schedule for Certifying, Copying or Faxing Documents; Clerk-Treasurer Diana Cordray Second Reading Ordinance D-1274-97/Amendment to City Code Adding Rates for Sales of Raw Water; John Duffy, Utilities Manager ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 10. 11. 12. 13. 14. Second Reading Ordinance D-1275-97r As Amended/ Amendment to City Code Changing the Form of Ordinances; Clerk-Treasurer Diana Cordray Second Reading Ordinance D-1276-97~ As Amended/ Amendment to City Code Revising the Travel Expense Policy; Clerk-Treasurer Diana Cordray Public Hearings New Business a. Resolution CC-02-03-97-01/A Resolution Approving an Agreement Between Carmel and Hamilton County Other Announcements Adjournment CARMEL CITY COUNCIL MEETING MINUTES MONDAY, FEBRUARY 3, 1997 -- 7 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor Brainard; Councilors Kirby, Battreall, Rundle, Snyder, Carter and Walker. Clerk-Treasurer Cordray and Chief Deputy Wolf also attended. Mayor Brainard called the meeting to order at 7:02 p.m. Mayor Brainard led the pledge of allegiance. APPROVAL OF MINUTES: Councilor Rundle moved to approve the minutes as'listed on the agenda (Agenda Items 4a and 4b). Councilor Walker seconded. The minutes were approved 6-0. CITIZENS WHO WISH TO ADDRESS THE COUNCIL: No citizens wished to address the council. CLAIMS:Councilor Snyder moved to approve claims for $1,344,357.71 listed on the agenda as general claims and Add-On claims for $123,994.99. Councilor Walker seconded. Councilor Snyder stated she was concerned about a claim for Curtis L. Coonrod, CPA, PC, that was included in the Add-On general claims. She stated it was odd that the cost of the electronic file, $23,120.00, was the same amount the city had at one point paid Mr. Coonrod's firm for services the city later decided it should not have paid. Councilor Snyder stated she understood that the city decided it should not have paid Mr. Coonrod's firm because the city attorney determined his invoice was null and void. Councilor Snyder stated the attorney decided this because the work done by Mr. Coonrod's firm was not done after the contract was approved but before it was approved. Councilor Snyder stated Mr. Coonrod's contract was approved January 24, 1996, and that Mr. Coonrod submitted his invoice for $23,120.00 January 29, 1996. Councilor Snyder also stated she believed Mr. Coonrod was supposed to have adjusted his subsequent invoices to make up for the $23,120.00 the city paid him. Councilor Snyder also questioned why the city didn't already own the disk as part of the work generated by Mr. Coonrod's firm. Mayor Brainard explained the original contract with Mr. Coonrod's firm was meant to be for a product, but the contract language was unclear as to whether it was for a product or a service. He stated that Mr. Coonrod's firm gave the city a credit memo for the work that may have been done prior to the beginning of the year. Mayor Brainard stated he wanted to make certain the city purchased the disk, clarifying that this was exactly why the credit memo was given -- because the city was taking it out of the original contract and reentering into a contract that clearly stated the city was buying the disk. Councilor Snyder asked why Mr. Coonrod's contract did not include a clause stating that any work generated on the disk would be the city's property. Mayor Brainard stated Mr. Coonrod's contract was a services contract, not a goods and services contract. Councilor Rundle questioned which city employees would have skills to use the database on the disk. Mayor B~ainard stated the departments would not necessarily manipulate information on the disk, but would benefit in various proportions from a skilled professional manipulating the information for them. Mayor Brainard clarified for Councilor Rundle that the $23,120.00 being paid to Mr. Coonrod for the software was meant to replace the amount charged to the city in the invalidated invoice submitted by Mr. Coonrod. Mayor Brainard stated the city was paying the $23,120.00 for the software now because the contract originally entered into did not clearly reflect the intent of the Board of Public Works and Safety which was to buy the information on disk. The mayor explained the city owns several reports generated from the information, but does not own the proprietary information used to generate those reports. Councilor Snyder stated the legal department said the invalidated invoice was for work done, not the disk. She asked that if the invoice had been paid and not challenged, would the city have the current invoice before it? Councilor Rundle stated he didn't understand why the city was providing restitution for an invoice that was declared invalid. Councilor Kirby asked if the city attorney could get the.council more information about Mr. Coonrod's firm's invoices. He also asked if Mr. Coonrod could appear at the next meeting to give the council an itemization of his work completed for the city. Councilor Rundle moved to table the claim for Curtis L. Coonrod, CPA, PC, in the amount of $23,120.00. Councilor Snyder seconded. The claim was tabled 4-1. Councilor Walker voted nay. Councilor Battreall abstained. Councilor Carter moved to table all claims of the Add-On claim. He stated he did not have enough time to review the items. Councilor Snyder seconded. Councilor Snyder stated that if the council was going to request information from the clerk-treasurer a certain way, it should offer her direction on how to present it. The Add-On general claims were tabled 6-0. The council voted 6-0 to approve the general claims as listed on the agenda (items 7a). Mayor Brainard turned the meeting over to Presiding Officer Kirby and left the meeting. OLD BUSINESS: Councilor Kirby moved to table Ordinance D-1266-96, an additional appropriation for financial software for the Clerk- Treasurer's Office because the computer committee could not attend the meeting. Councilor Walker seconded. The ordinance was tabled 6-0. Councilor Kirby announced Ordinance D-1270-97, an additional appropriation to pay benefits for the director of the Department of Administration. The ordinance was approved 6-0. Councilor Kirby announced Ordinance D-1271-97, an additional appropriation for purchase of the Monon. Councilor Carter called for the question. The ordinance was approved 6-0. Councilor Kirby explained Ordinance D-1272-97, an amendment to the city code establishing stop and yield intersections. The ordinance was approved 6-0. Councilor Kirby announced Ordinance D-1273-97, an ordinance establishing copying fees. Councilor Walker called for the question. The ordinance was approved 6-0. Councilor Kirby announced Ordinance D-1274-97, an amendment to the city code adding rates for sale of raw water. The ordinance was approved 5-1. Councilor Battreall voted nay. Councilor Kirby announced Ordinance D-1275-97, As Amended, an amendment to the city code changing the form of ordinances. Councilor Carter stated the councilnr~' nam~uld be ~ underneath the signature lines ?~cl~undle~c~arl~led this was the second reading of the ordinance. Councilor Walker called for the question. The ordinance was approved 6-0. Councilor Kirby announced Ordinance D-1276-97, As Amended, an amendment to the city code revising the travel expense policy. Councilor Rundle clarified the ordinance was amended at the previous meeting. Councilor Walker called for the question. The ordinance was approved 6-0. NEW BUSINESS: Councilor Kirby read Resolution CC-02-03-97-01, a resolution approving an agreement between Carmel and Hamilton County. Councilor Walker explained the agreement was to make a smooth transition from ll6th Street in Carmel to ll6th Street in Fishers. Councilor Rundle clarified the agreement required the city to spend money. Councilor Walker moved to introduce the resolution. Councilor Battreall seconded. Councilor Kirby stated the resolution was for construction regarding the bridge between Carmel and Fishers, and that it spelled out who would be responsible for what. Councilor Rundle called for the question. The resolution was approved 6-0. Councilor Walker moved to adjourn. Councilor Carter seconded. The council voted 6-0 to adjourn. The meeting was adjourned at 7:57 p.m.