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Home My WebLink AboutBPW-02-05-97City Carmel CARMEL BOARD OF PUBLIC WORKS & SAFETY MEETING AGENDA WEDNESDAY, FEBRUARY 5, 1997 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. January 22, 1997 Bid Opening a. Street Sweeper Bids; Department David Klingensmith, Street Plat Signatures a. Moffitt Farm at Prairie View, Schneider Engineering Section 3A; Jose Kreutz, Contracts a. Agreement for Goods and Services; The Curtis Landscaping Co., Inc.; Chief Michael Fogarty, Police Department b. Agreement for Design Services for Pedestrian Walkway; Fink Roberts & Petrie, Inc.; Mike Hollibaugh, DOCS c. Agreement for Professional Services; J&K Communications, Inc.; John Duffy, utilities d. Agreement for Tree Trimming and Removal Services; The Davey Tree Expert Company; Mike Hollibaugh, DOCS e. Agreement for Computer Enhanced Photographs; LandFocus, Inc.; Steve Engelking, DOCS f. Agreement for Services for Sidewalk Design; Cole Associates, Inc.; Kate Boyle, Engineering o Claims a. The Nyhart Company b. The Nyhart Company c. The Nyhart Company 1/14/97 1/21/97 1/28/97 $33,109.35 $33,532.51 $21,076.04 Request to Use City Property a. Spring Egg Hunt; Carmel Clay Parks and Recreation; March 29, 1997 b. National Day of Prayer; Central Christian Church; May 1, 1997 ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 C. Greenspace Garden Faire; citizens for Greenspace; May 8, 9 and 10, 1997 d. Wedding; Tonya Stradtner and Michael T. Shadoan; May 31, 1997 e. Wedding; Laura Bernhardt; August 23, 1997 f. Wedding; Casey Lynn Weinstein; June 6, 1998 o Other a. Request for Water and Sewer Availability; Stone Haven at Haverstick, Section 2; Dennis Olmstead, Stoeppelwerth and Associates b. Approval of Negotiations with K.E. Thompson, Inc.; Off Site Storm Sewer; Kate Boyle, Engineering c. Request for City to Pay Street Light Utility Payments; Valleybrook Subdivision; Robert Giczewski, Valleybrook Homeowners Association Announcements Adjournment C~L BOA/~D OF PUBLIC WORKSMEETING MINUTES WEDNESDAY, FEBRUARY 5, 1997 -- 1:30 P.M. COUNCIL CHAI4BERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor Brainard; Board Members Walker and Watson. Chief Deputy Wolf also attended. Mayor Brainard called the meeting to order at 1:34 p.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes from January 22, 1997. Board Member Watson seconded. The minutes were approved 3-0. BID OPENING: Street Sweeper Bids: Mayor Brainard opened the following three bids and turned them over to Street Department Commissioner David Klingensmith for Review: Brown Equipment Co., Inc.: $106,500 Deeds Equipment Co., Inc.: $109,348 Best Equipment Co., Inc.: $108,945 PLAT SIGNATURE: Moffit Farm at Prairie View, Section 3A: Board Member Walker moved to approve the request. Board MeaLier Watson seconded. The request was approved 3-0. CONTRACTS: Agreemen~ for Goods and Services with The Curtis Landscaping Co., Inc.: Board Member Watson moved to approve. Board Member Walker seconded. The contract was approved 3-0. Agreement for Design Services for Pedestrian Walkway with Fink Roberts & Petrie, Inc.: Board Member Watson moved to approve. Board Member Walker seconded. The contract was approved 3-0. Agreement for Professional Services with J&K Communications, Inc.: Utilities Manager John Duffy explained Utilities' cur, ent conumunication system is outdated. Board Member Walker moved to approve. Board Member Watson seconded. The contract was approved 3-0. Agreement for Tree Tri~uming and Removal Services with The Davey Tree Expert Company: Mayor Brainard moved to approve. Board Member Watson seconded. The contract was approved 3-0. Agreement for Computer Enhanced Photographs with LandFocus, Inc.: Mayor Brainard moved to approve. Board Member Walker seconded. The contract was approved 3-0. Agreement for services for Sidewalk Design with Cole Associates, Inc.: Mayor Brainard moved to approve. City Engineer Kate Boyle explained construction inspection would be additional services. Board Member Walker seconded. The contract was approved 3-0. CLAIMS: Mayor Brainard moved to approve the claims as listed on the agenda (Items 5a through 5c). Board Member Watson seconded. The claims were approved 3-0. ADD-ON ITEM: Request to Close River Road by Brenwick Development and Schneider Engineering: Mayor Brainard moved to approve the request specified as Alternative B in a letter of recommendation by the city engineer (a complete closure of the road with one traffic reroute) contingent upon Brenwick and Schneider complying with the city engineer's recommendations. Board Member Watson seconded. Board Member Walker clarified no residents would lose access to their homes in the section to be closed. City Engineer Boyle stated closing the road once was less dangerous than continually rerouting traffic. Board Member Walker called for the question. The agreement was approved 3-0. BEQUEST TO USE CITY PROPERTY: Sprin9 Egg Hunt; Carmel Clay Parks and Recreation: Mayor Brainard moved to approve the request to use the gazebo. Board Member Watson seconded. The request was approved 3-0. National Day of Prayer; Central Christian Church: Mayor Brainard moved to approve the request to use the gazebo. Board Member Watson seconded. The request was approved 3-0. Greenspace Garden Faire; Citizens for Greenspace: Mayor Brainard moved to approve the request to use the gazebo. Board Member Walker seconded. The request was approved 3-0. Wedding; Tonya Stradtner and Michael T. Shadoan: Mayor Brainard moved to approve the request to use the gazebo, close the gazebo side of the square and use City Hall Main Floor rest rooms as long as the requesters agreed to pay the cost of overtime for a city employee to be available in City Hall. Board Member Walker seconded. The request was approved 3-0. Wedding; Laura Bernhardt: Mayor Brainard moved to approve the request to use the gazebo. Board Member Walker seconded. Board Member Watson suggested the board limit the number of hours for which the gazebo was requested so others could use it the same day. Mayor Brainard asked the chief deputy clerk to work with Miss Bernhardt to reduce the hours requested for use. The chief deputy agreed to do so. The request was approved 3-0. Wedding; Casey Lynn Weinstein;: Mayor Brainard moved to approve the request to use the gazebo. Board Member Watson seconded. Again, Mayor Brainard asked the chief deputy clerk to work with Miss Weinstein to reduce the hours requested for use. He also asked the chief deputy clerk to limit hours requested on all future forms. The chief deputy agreed to do so. The request was approved 3-0. OTHER: Request for Water and Sewer Availability: Mayor Brainard moved to approve the request for Stone Haven at Raverstick, Section 2. Board Member Watson seconded. The request was approved 3-0. Approval of Negotiation with K.E. Thompson, Inc.: Mayor Brainard moved to approve the request subject to all conditIons specified in the city engineer's letter of recommendation. Board Member Watson seconded. City Engineer Kate Boyle explained the drainage problem and future plans to straighten 122nd Street. The request was approved 3-0. Request for City to Pay Street Light utility Payments: Mayor Brainard explained the city had no written plan or pulicy for accepting this kind of expense, but was in the process of developing one. Mayor Brainard moved to.approve the request. Board Member Watson seconded. Ms. Boyle explained the Homeowner's Association would make a down payment to pay for the amount beyond what it would cost the city to pay for standard lighting since the lights were more expensive than the standard lights. She also stated the city would look at these situations on a case-by-case basis. The request was approved 3-0. Mayor Brainard adjourned the meeting at 2:05 p.m. Respectfully submitted, Attest: Approved,~. ~7