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Home My WebLink AboutBPW-02-19-97Cityo£ Carmel ~L BOARD OF PUBLIC WORKS & SAFETY MEETING A~ENDA WEDNESDAY, FEBRUARY 19, 1997 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. February 5, 1997 2. Swearing in of Twenty-Two Firefighters Bid Opening a. Two New 1997 Dump Trucks; David Klingensmith, Department Four New 1997 Dump Trucks; Department Sewer Cleaner; John Duffy, Street David Klingensmith, Street Utilities Contracts a. Agreement for Services; Van Ausdall and Farrar, Steve Engelking, DOCS b. Agreement for Services; Rumpke of Indiana; Joe Staehler, Department of Administration c. Inc.; Agreement for Professional Services; Thomas & Means, L.L.P.; Chief Michael Fogarty, Police Department Claims a. The Nyhart Company b. The Nyhart Company c. The Nyhart Company d. The Nyhart Company 1/28/97 1/31/97 2/03/97 2/04/97 $25,897.36 $6,860.38 $28,401.72 $112.70 Request to Use City Property a. Girl Scout Bridging Ceremony; Pat Mason, Brownie Troop 521; May 18, 1997 b. Carmel High School Spring Concert; CHS Student Government; May 16, 1997 Other a. Request for Bond Release, Resolution BPW-02-19-97-01; Woodfield, Section 7c; Mon~lments and Markers ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 be Request to Use Roads for Foot Races; May 24, 1997; July 4,1997; November 29, 1997; Marty Day, The R~nners For%~m Request for Release of Total Escrow Funds; M.K. Betts Engineering & Contracting, Inc.; John Duffy, Utilities Resubmitted Change Order #29; 116th Street Project; Butler Fairman & Seufert Announcements Adjournment CARMEL BOARD OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, FEBRUARY 19, 1997 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEMBERS PRESENT: Mayor Brainard; Board Members Walker and Watson. Chief Deputy Wolf also attended. Mayor Brainard called the meeting to order at 1:34 p.m. APPROVAL OF MINUTES: Board Member Walker moved to approve the minutes from February 5, 1997. Board Member Watson seconded. The minutes were approved 3-0. SWEARING IN OF FIREFIGHTERS: Board Member Walker moved to swear in twenty-two probationary firefighters. The board voted 3-0 to swear them in. Mayor Brainard called them forward and swore in the firefighters. BID OPENING: Dump Truck Bids: Mayor Brainard opened the following bids and gave them to Street Department Commissioner David Klingensmith for review: Tipton Ford, Inc.: 1 Ton Dump Truck; $25,043 (less $4,800 trade allowance) for one truck. Bill Estes Chevrolet: 1 Ton Dump Trucks; $23,808 each with trade- in for two trucks, $25,058 each with trade-in for four trucks. w. Hare & Son Chevrolet: 1.5 Ton Dump Truck; $39,979.58 (less $8,000 trade allowance) for one truck. 1 Ton Dump Trucks; $27,863.84 each (less $5,500 trade allowance from total) for two trucks. Tom Wood Ford: 1.5 Ton Dump Trucks; $32,875 each (less $7,500 trade allowance from total) for two trucks. 1 Ton Dump Trucks; $25,489 each (less $4,500 trade allowance from total) for two to four trucks. Bud Wolf Chevrolet: 1.5 Ton Dump Truck; $22,965 (includes trade- in) for one truck, $56,580 (includes trade-in) for two trucks. 1 Ton Dump Trucks; $47,182.80 (includes trade-in) for two trucks, $98,365.60 (includes trade in) for four trucks. Wabash Ford Truck Sales, Inc.: 1.5 Ton Dump Trucks; $34,000 each (less $7,500 trade allowance from total) for one or two trucks. 1 Ton Dump Trucks; $25,459 each (less $2,500 trade allowance from total) for one to four trucks. Dan Young Chevrolet: 1.5 Ton Dump Trucks; $33,675 each (less $10,000 trade allowance from total) for one or two trucks. 1 Ton Dump Trucks; $24,970 each (less $4,100 trade allowance from total) for two or four trucks. Sewer Cleaner Bids: Mayor Brainard opened the following bids and gave them to Utilities Manager John Duffy for review: Municipal & Contractors Supply, Inc.: no bid. Best Eql/ipment Co., Inc.: $79,981. Flexrod Sewer Equipment Co.:'$60,850. Sewer Equipment Company of America: $44,280. CONTRACTS: Agreement for Services with Van Ausdall and Farrar, Inc.: Mayor Brainard moved to approve. Board Member Watson seconded. The contract was approved 3-0. Agreement for Services with Rumpke of Indiana: Mayor Brainard moved to approve. Board Member Walker seconded. The contract was approved 3-0. Agreement for Professional Services with Thomas & Means, L.L.P.: Mayor Brainard moved to approve. Board Member Watson seconded. The contract was approved 3-0. CLAIMS: Board Member Walker moved to approve the claims as listed on the agenda (Items 5a through 5d). Board Member Watson seconded. The claims were approved 3-0. R~QUEST TO USE CITY PROPERTY: Girl Scout Bridging Ceremony; Pat Mason: Mayor Brainard moved to approve the request to use the gazebo. Board Member Watson seconded. The request was approved 3-0. Carmel High School Spring Concert; CHS Student Government: Mayor Brainard moved to approve the school's request to use the gazebo May 16, 1997, from 5 to 9:30 p.m. Board Member Walker seconded. The request was approved 3-0. The board asked the chief deputy clerk to check with the school to see if the students wanted to reserve the gazebo May 23, 1997, as a rain date for the event. OTHER: Request for Bond Release: Mayor Brainard moved to approve Resolution BPW-02-t9-97-01, bond release for Woodfield, Section 7c for monuments and markers. The request was approved 3-0. Request to Use Roads for Foot Races: Mayor Brainard moved to approve the request subject to the waiver for the races being approved by the city attorney. Board Member Watson seconded. The request was approved 3-0. Request for Release of Total Escrow Funds: Utilities Manager John Duffy explained the need to release the funds. Mayor Brainard moved to approve the request. Board Member Watson seconded. The request was approved 3-0. Resubmitted Change Order #29 for ll6th Street Project: City Engineer Kate Boyle explained the amount of the change order did not change, just the wording. Mayor Brainard moved to approve the change order. Board Member Watson seconded. The change order was approved 3-0. ADD-ON ITEMS: Agreement for Services with Ascom: Mayor Brainard moved to approve the postage meter service contract renewal for Carmel City Court. Board Member Watson seconded. The agreement was approved 3-0. Change Order #1 for Water Main Extension Contract 16: Mayor Brainard moved to approve the change order. Board Member Walker seconded. The change order was approved 3-0. Agreement for Professional Services with Clark Dietz, Inc.: Mayor Brainard moved to approve the agreement. Board Member Watson seconded. The agreement was approved 3-0. Agreement for Professional Services with A&F Engineering Co., Inc.: Mayor Brainard moved to approve the agreement. Board Member Walker seconded. The agreement was approved 3-0. Agreement for Legal Service with Riley Bennett & E~loff: Mayor Brainard moved to table the item until the city attorney had approved the agreement. Board Member Watson seconded. The agreement was tabled 3-0. Agreement for Vision Insurance with Indiana Vision Services, Inc.: Mayor Brainard moved to approve the agreement. Board Member Watson seconded. The agreement was approved 3-0. Request for Water Availability for Barker Subdivision: Mayor Brainard moved to approve the request on the condition the developer pursue annexation into the city. Board Member Walker seconded. The agreement was approved 3-0. Bid Award for Street Sweeper: Mr. Klingensmith asked the board to postpone awarding the bid for the street sweeper until the next meeting because the city attorney currently was preparing the contract. Board Member Walker moved to adjourn the meeting. Board Member Watson seconded. The meeting was adjourned at 2:15 p.m. Respe~fu~lly s~mi~ed~ ~ ~, Approved, ~