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Home My WebLink AboutBPW-01-22-97City of Carmel CARMEL BOARD OF PUBLIC WOBKS & SAFETY MEETING AGENDA WEDNESDAY, JANUARY 22, 1997 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONE CIVIC SQUARE MEETING CALLED TO ORDER Approval of Minutes a. January 8, 1997 Performance Releases a. BPW-01-22-97-01; Foster Estates, Section 7; Monuments and Markers (was approved as Street Signs instead) b. BPW-01-22-97-02; Parkside Village, Sections 1, 2; Water Mains c. BPW-01-22-97-03; Shadybrook, Section 1; Base/Binder, Curbs, Chester Road Improvements d. BPW-01-22-97-04; Sycamore Farms, Section 1; Base/Binder, Gray Road Improvements e. BPW-01-22-97-05; Williamson Run, Seotion 9; Neva Lane Extension (released because builders decided to make lane a cul-de-sac) f. BPW-01-22-97-06; Shadybrook, Section 1; Sanitary Sewers Contracts a. Letter of Engagement; Curtis L. Coonrod, CPA; Mayor Brainard Agreement for Goods and Services; Braden Business Systems, Inc.; Mayor Brainard A~reement for Interior Painting and Services; Allen At Your Service; Joe Staehler, Department of Administration Claims a. The Nyhart Company b. The Nyhart Company c. The Nyhart Company 12/24/96 12/31/96 1/7/97 $9,206.35 $34,990.46 $8,519.95 Request to Close Street a. River Road; 131st Street to North Boundary of Prairie View Subdivision; Jose KreUtz, Schneider Engineering Other ONE CIVIC SQUARE CARMEL, INDIANA 46032 317/571-2400 Se BPWAppointment to Plan Commission for 1997; Mayor Brainard B~quest for Promotions; Chief Michael Fogarty, Police Department Request to Hire Probationary Firefighters; Chief Doug Callahan, Fire Department Change Order #29; 116th Street Project; Charles Prichard, Butler Fairman & Seufert Notice of Recognition of Encroachment Upon State Controlled Property and Provisions Allowing the Temporary Continuance of Same; City of Carmel and INDOT Intergovernmental Agreement; ll6th Street Construction; City of Carmel and Hamilton County Announcements Adjournment C2%RMEL BOAi~D OF PUBLIC WORKS MEETING MINUTES WEDNESDAY, JA/qUARY 22, 1997 -- 1:30 P.M. COUNCIL CHAMBERS / CITY HALL / ONq~ CIVIC SQUARE MEMBERS PRESENT: Board Members Walker and Watson. Clerk-Treasurer Cordray and Chief Deputy Wolf also attended. Board Member Walker called the meeting to order at 1:34 p.m. APPROVAL OF MINUTES: Board Member Watson moved to approve the minutes from January 8, 1997. Board Member Walker seconded. The minutes were approved 2-0. Board Member Walker stated Fire Chief Doug Callahan had asked to have his requests for new hires (Agenda Item 6c) moved to the beginning of the meeting. Chief Callahan requested the board approve the new hires as written in his letter of recommendation to the board except for Anthony Baskerville, whom Chief Callahan asked the board to approve pending approval from PERF (Public Employees Retirement Fund). Board Member Walker moved to approve the list, with Anthony Baskerville's approval contingent on approval from PERF. Board Member Watson seconded. The request was approved 2-0. PERFORMANCE RELEASES: Resolution BPW-01-22-97-01: City Engineer Kate Boyle stated the resolution was for street signs, not monuments and markers as listed on the agenda. Board Member Walker moved to approve the resolution for street signs. Board Member Watson secoDded. The resolution was approved 2-0. Resolution BPW-0t-22-97-02: Board Member Walker moved to approve. Board Member Watson seconded. The resolution was approved 2-0. Resolution BPW-01-22-97-03: Board Member Walker moved to approve. Board Member Watson seconded. The resolution was approved 2-0. Resolution BPW-01-22-97-04: Board Member Walker moved to table. Board Member Watson seconded. The resolution was tabled 2-0. Resolution BPW-01-22-97-05: City Engineer Boyle explained the bond was being released because the street for which it had been given was no longer going to be constructed. The developers had received approval to build a cul-de-sac instead. Board Member Walker moved to approve. Board Member Watson seconded. The resolution was approved 2-0. Resolution BPW-0t-22-97-06: Board Member Walker moved to approve. Board Member Watson seconded. The resolution was approved 2-0. CONTRACTS: Letter of Engagement with Curtis L. Coonrod, CPA: Board Member Walker explained the board had approved an unamended contract with Mr. Coonrod at the prior meeting. He stated the contract currently before the board was the final version. Board Member Walker moved to approve. Board Member Watson seconded. The contract was approved 2-0. Agreement for Goods and Services with Braden Business Systems, Inc.: Board Member Walker moved to approve. Board Member Watsun seconded. The contract was approved 2-0. Agreement for Interior Painting and Services with Allen at Your Service: Board Member Walker moved to approve. Board Member Watson seconded. The contract was approved 2-0. CLAIMS: Board Member Walker moved to approve the claims as listed on the agenda (Items 4a through 4c). Board Member Watson seconded. The claims were approved 2-0. REQUEST TO CLOSE STREET: River Road; 131st Street to North Boundary of Prairie View Subdivision: Jose Kreutz of Schneider Engineering explained the ~equest to close part of River Road for three days to install storm sewers. Mr. Kreutz also presented unofficial plans to the board about future street closings to reconstruct the road. City Engineer Boyle stated she wanted the public to have seven days notice before the three-day closure. Board Member Walker moved to approve the street closing contingent on the public receiving the recommended notice of the closing and the road being made passable at the end of each day of construction. Board Member Watson seconded° The closing was approved 2-0. OTHER: BPW Appointment to Plan Commission: Board Member Walker suggested the board table the item since the mayor was not present. Request for Promotions from the Police Department: Board Member Walker moved to approve the request. Board Membe~ Watson seconded. The request was approved 2-0. Change Order #29 for ll6th Street Pro~ect: City Engineer Boyle explained this was the last of the 30 change orders for the project. She stated the total amount of all 30 change orders was $144,000, but that the total cost to the city was $94,000 because $50,000 in credits resulted from some of the change orders. Board Member Walker moved to approve the request. Board Member Watson seconded. The request was approved 2-0. Recognition of Encroachment: City Engineer Boyle explained the agreement was to allow the city to place signs in the right of way owned by the state. Board Member Walker moved to approve the encroachment agreement. Board Member Watson seconded. The agreement was approved 2-0. Mayor Brainard arrived at the meeting° Intergovernmental Agreement: City Engineer Boyle explained the need for the agreement and explained the cost to the city could be from $18,000 to $90,000, depending on whether the project received state funding. Board Member Walker moved to approve the agreement. Board Member Watson seconded. The request was approved 3-0. Mayor Brainard asked to discuss Agenda Item 6a, the BPW's nomination to Plan Commission. The mayor re-nominated Paul Spranger. Board Member Walker moved to approve the nomination. Board Member Watson seconded. The nomination was approved 3-0. ADD-ON ITEMS: Agreement for Maintenance Services with Word Systems, Inc.: Board Member Walker moved to approve the agreement. Board Membe~ Watson seconded. The agreement was approved 3-0. Board Member Walker adjourned the meeting at 2:08 p.m. Respectfully submitted, ? Attest: