HomeMy WebLinkAboutBPW-06-21-95CARMEL BOARD OF PUBLIC WORKS
JUNE 21, 1995
6:15 P.M.
COUNCIL CHAMBERS/CITY HALL/ONE CIVIC SQUARE
The meeting of the Carmel Board of Public Works was brought to order by Mayor Ted Johnson.
Members in attendance were Steve Brown and Rick McKinney. Deputy Clerk-Treasurer Anne
Hartman was also in attendance.
PLEDGE OF ALLEGIANCE
APPROVAL OF MINUTES: Steve Brown made a motion to approve the minutes of June 7, 1995, the
Executive Session of June 7, 1995 and the Special Meeting of June 12, 1995. Mayor Johnson seconded
the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
BID OPENINGS: Mayor Johnson opened and read aloud the following bids for Sewer Replacement,
Contract #11 , let by the Utilities Department:
Bowen Engineering $274,447
James Moffitt Excavating 260,734
The bids were give to Brian Houghton, of Jones & Henry, to take under advisement. Bids will be
returned to the Clerk-Treasurer upon completion of review.
Steve Brown made a motion to allow the Mayor to sign the winning bid on behalf of the Board, upon
the recommendation of the engineer. Rick McKinney seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
Mayor Johnson opened and read aloud the following bids for Intersection Improvements at Carmel
Drive & Range Line Road, 126th & Gray, 131st & Gray and Range Line south of 116th , let by the
Engineering Department:
Rieth-Riley Construction Company, Inc.
$437, 902.16
Milestone Contractors, LP 473,800.00
Calumet Asphalt Paving Company, Inc. 480,461.77
F.E. Harding Paving Company, Inc.
514,673.54
The bids were given to Bill Fehribach, President of A & F Engineering, to take under advisement. Bids
will be returned to the Clerk-Treasurer upon completion of review.
Mayor Johnson opened and read aloud the following bids for Traffic Signal Modernization at Carmel
Drive & Range Line Road, 126th & Gray and 131st & Gray , let by the Engineering Department:
Midwestern Electric, Inc. $57,401.95
Trans Tech Electric, Inc. 83,469.40
Signal Construction, Inc. 65,416.40
The bids were given to Bill Fehribach, President of A & F Engineering, to take under advisement. Bids
will be returned to the Clerk-Treasurer upon completion of review.
Steve Brown made a motion to allow the Mayor to sign the winning bids on behalf of the Board, upon
the recommendations of the engineer. Rick McKinney seconded the motion.
Mayor Johnson opened and read aloud the following quotes for the 1995 Thermoplastic Program , for
the Street Department:
T & R Pavement Markings, Inc. $21,597.70
The Airmarking Company, Inc. 17,933.31
The quotes were given to Street Commissioner, David Klingensmith, to take under advisement and to
return later in the meeting with his recommendation.
BID AWARD: Mayor Johnson explained a problem that occurred with the advertising and notification
to contractors/subcontractors for the bids let for Old Towne Streetscape Project in so far as the
Daily Ledger published the wrong bid date and the Engineers for the project notified all interested
contractors except one. Upon consultation with City Attorney Gordon Byers, Mayor Johnson
recommended proceeding with awarding the bid to low bidder CC&T Construction in the amount of
$655,000.
Colleen Knerr, President of CC&T Construction, stated she was still taking bids from subcontractors
and would entertain the bid from the un-notified bidder.
Steve Brown moved to award the bid to low bidder CC&T Construction on advice of City Attorney. Rick
McKinney seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
Mayor Johnson moved to award the bid for the 1995 Street Paving Program to the low bidder
Milestone Contractors, LP, in the amount of $432,600. Rick McKinney seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
PLAT SIGNING: Plats for Brookfield, Sections 1 and 2; and, Quail Run at Haverstick, Section 1a were
signed by the Board.
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SEWER & WATER AVAILABILITY: Mayor Johnson made a motion to approve the following Sewer and
Water availabilities subject to Plan Commission approval. Rick McKinney seconded the motion.
Plum Creek Estates, Section 2
Sewer - 13 E.D.U.'s not to exceed an average daily flow of 3,900 gallons
Water - 13 E.D.U.'s not to exceed an average daily flow of 3,900 gallons
Plum Creek Ridge, Section 1
Sewer - 58 E.D.U.'s not to exceed an average daily flow of 17,400 gallons
Water - 58 E.D.U.'s not to exceed an average daily flow of 17,400 gallons
Mayor Johnson called for the question. All members voted aye. Motion passed.
RELOCATION OF SIDEWALK REQUEST: Upon the recommendation of Randy Powell, Assistant Director
of Engineering, Mayor Johnson moved to approve the request of Glen Christian, Centex Homes, to
relocate sidewalk in the Quail Run subdivision . Rick Mckinney seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
BOND RELEASES: Mayor Johnson moved to approve the following bond releases. Steve Brown
seconded the motion.
Spring Creek Sections 1 & 2 Streets $ 85,000
Avian Glen Section 1 Stre et Signs 1,125
Monuments & Markers 3,300
Hazeldell Sidewalks 3,868
Avian Glen Section 2 Street Signs 1,125
Monuments & Markers 4,800
Avian Glen Section 3 Street Signs 1,500
Monuments & Markers 1 ,500
Avian Glen Section 4 Street Signs 375
Monuments & Markers 2,400
Avian Glen Section 5 Street Signs 1,500
Monuments & Markers 7,800
Avian Glen Section 6 Street Signs 1,125
Monuments & Markers 2,600
Avian Glen Section 7 Street Signs 1,500
Monuments & Markers 2,700
Mayor Johnson called for the question. All members voted aye. Motion passed.
David Cunningham, Director of Department of Community Development, requested clarification for
Kroger Company regarding bond release, asking if Board recommends releasing bond or hold until
certain items have been addressed.
Mayor Johnson moved to release bond when the Street Commissioner is satisfied with quality of
work done. Rick McKinney seconded the motion.
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After further discussion, Mayor Johnson amended his motion to included DOCD being satisfied with
those areas they are concerned with. Steve Brown seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
BID AWARD: Upon the recommendation of Street Commissioner, Dave Klingensmith, Mayor Johnson
moved to award the 1995 Thermoplastic Program to low bidder Airmarkings, Company, Inc. in the
amount of $17,933.31. Steve Brown seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
CONTRACT APPROVAL: Mayor Johnson removed item 6a from the agenda, an engineering contract
from Ghafari Associates for Old Towne Infrastructure project.
Mayor Johnson made a motion to approve, upon the recommendation of Butler, Fairman & Seufert,
Change Order No. 1 from Shelly & Sands, in an amount reduction of $1,550, for the 116th Street Project.
Steve Brown seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
Mayor Johnson moved to approve, upon the recommendation of Butler, Fairman & Seufert Change
Order No.2 from Shelly & Sands, in an amount reduction of $343, Change Order No.'s 3 & 4 resulting in
no price change for the 116th Street Project. Rick McKinney seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
Mayor Johnson moved to approve the following contracts. Rick McKinney seconded the motion.
Xerox lease agreement with Utilities in the amount of $131.89 per month
Vertical Integrated Applications maintenance agreement with Communications in the
amount of $4497.37 per year
Jones & Henry Amendment No. 8-95 to Engineering Service Agreement for Utilities in the
amount of $18,000, design and construction of new well and water piping
Sockaman Enterprises contract for production of Firefighter calendar for the Fire
Department
Mayor Johnson called for the question. All members voted aye. Motion passed.
PROMOTIONS: Mayor Johnson moved to approve the request, submitted by Fire Chief Steve Couts, of
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promoting Charles T. Bristow, Mark A. Cromlich, Steven W. Holubik and David L. Mead from
Probationary to Second Class Firefighters effective June 24, 1995. Steve Brown seconded the
motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
MEDICAL CLAIMS: Mayor Johnson made a motion to approve the following medical claims from
Nyhart. Rick McKinney seconded the motion.
05/31/95 $ 40.80
06/06/95 7,263.90
06/13/95 18,252.44
Mayor Johnson called for the question. All members voted aye. Motion passed.
REQUESTS FOR USE OF CITY PROPERTY: Mayor Johnson made a motion to approve the following
requests for the use of City property. Rick McKinney seconded the motion.
Betty Ranes, Youth & Senior Citizens of College Park Baptist Church , Gazebo on August 25th from 4:30
pm to 8 pm
Sydney Suiter , wedding, sidewalk and fountain area, Sept. 30th from 4 pm to 6:30 pm
Rick Myers, Carmelfest , City Hall Property, July 3rd and 4th
Hoosier State Games , street closing designated by Carmel Police Department, for Run/Walk June
24th
Mayor Johnson called for the question. All members voted aye. Motion passed.
STREET CLOSINGS: Mayor Johnson made a motion to approve the following street closing requests.
Rick McKinney seconded the motion.
Lake Forest Homeowners Association , Forest Park Lane for a block party on July 29th from 2 pm to 9
pm
Copperwood Homeowners' Association , Copperwood Drive for a block party on July 29th from 3 pm
until night time
Carmel/Clay Community Challenge , Run/Walk on September 4th beginning at 8:30 am, contingent
upon receiving certificate of insurance
Puffin Place , block party on July 1st from 2 pm to 10 pm
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Mayor Johnson called for the question. All members voted aye. Motion passed.
REQUEST TO CROSS STREET WITH HEAVY EQUIPMENT: Mayor Johnson moved to approve the request
from Corby Thompson of K.E. Thompson Inc. to cross 126th Street with earth moving equipment
contingent on having a flagman on site and proper signage. Steve Brown seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
CONTRACT CHANGE: Mayor Johnson moved to approve the request from the Carmel Fire Department
to change the six (6) yard dumpster to two (2) four (4) yard dumpsters resulting in an increase of $36
per month with Rumpke. Rick McKinney seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
DEDICATION OF RIGHT OF WAY ACCEPTANCE: Mayor Johnson made a motion to approve the request
that the Board accept the twenty five (25) foot Dedication of Public Right-of-Way for LaSalle Road
north of 96th Street. Rick McKinney seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
ADD-ON: Mayor Johnson made a motion, subject to availability, to allow Body Perfect to use the east
side of the fountain to film a show one day from 12 - 4 pm the week of July 10th. Rick McKinney
seconded the motion.
Mayor Johnson called for the question. All members voted aye. Motion passed.
There being no further business before the Carmel Board of Public Works, the meeting was duly
adjourned.
Respectfully submitted,
____________________________________
Approved,
____________________________________
Attest:
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______________________________
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